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Home My WebLink AboutMINUTES - 12192005 - C.86 TO: BOARD OF SUPERVISORS -s Contra . r FROM: INTERNAL OPERATIONS COMMITTEE o - . . Costa DATE: DECEMBER 19, 2005 �o�� . Count STA coiin'� � Y SUBJECT: 2005 ANNUAL REPORT FROM THE ADVISORY COUNCIL ON EQUAL EMPLOYMENT OPPORTUNITY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. RECEIVE 2005 annual report from the Advisory Council on Equal Employment Opportunity. 2. RECOGNIZE Jonothan Dumas for 14 years of service to the Advisory Council. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. CONTINUED ON ATTACHMENT: [9-YES SIGNATURE: ❑ RECOMMENDATION OF COUNTY ADMINISTRATOR H-RECOMM N ATION OF BOARD COMMITTEE APPROVE ❑ OTHER (ABSENT) SIGNATURE(S): ,vh tet/ LE B. MA,CHAIR MARK DeSAULNIER i ACTION OF BOARD ON O\ APPROVED AS RECOMMENDED OTHER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT ) ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JANUARY 10,2006 Contact: JULIE ENEA(925)335-1077 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CHIEF CLERK OF THE BOARD OF SUPVS EMMA KUEVOR, EEOAC STAFF By: Annual reports shall follow the following format and shall not exceed two typewritten pages: Advisory Body Name: Advisory Body Meeting Time/Location: Chair (during the reporting period): Staffperson (during the reporting period): Reporting Period: I. Activities ('/i page) II. Accomplishments (% page) III. Attendance/Representation ('/e page) 1V. Training/Certification (Y page) V. Proposed Works Plan/Objectives for Next Year ('/z page) County of Contra Costa Office of the County Administrator Affirmative Action Office 651 Pine Street, Martinez, CA 94553 (925) 335-1045 fax: (925) 646-1353 Ekuev@cao.cccounty.us Memorandum Date: December 2, 2005 To: Internal Operations Committee V From: Emma Kuevor Affirmative Action Officer Subject: Advisory Council on Equal Employment Opportunity The Advisory Council on Equal Employment Opportunity is scheduled to meet with you to review and discuss the County's Affirmative Action and Equal Employment Opportunity Programs, the Small Business Enterprise (SBE) and Outreach Programs and other concerns and issues related to those programs. The attached is the Advisory Council's "End of Year Report for 2005" that will be presented to the Board of Supervisors. The Advisory Council is pleased with the progress of departments in both programs, however, they would like to make one recommendation. For those departments that have not submitted SBE and Outreach reports, they would like for you to direct them to submit their report or direct them to submit in writing their rational for not submitting their reports. The Advisory Council also joins with the Board of Supervisors, County Administrator, and the Affirmative Action Office staff in recognizing Jonothan Dumas for fourteen years (1991 to 2005) of service for his time, advice, and expertise while serving on the Advisory Council on Equal Employment Opportunity. a:Aceeol0Mtg121905 e Jonothan Dumas Contra Costa Cont Kofi Opong-Mensah County t Chairperson y Education Representative Labor Involved in Training Programs Representative s Carlos Baltodano Management Representative Walter Stuhr _:"�. Business Representative o Elizabeth Verigin Management Representative Victor Gefsler Community Representative Nicole Rochin Union Representative Scott Hanson Community RepresentativeAdviso Council Henry Warren Advisory on Union Representative Vacant Community Representative Equal Employment Opportunity Emma Kuevor Vacant Affirmative Action Officer Disabled Representative Memorandum Staff Date: November 22,2005 To: Board of Supervisors From: Advisory Council on Equal Employment Opportunity Subject: End of Year Report for i 005 The following is the"End of Year"rep i rt from the Advisory Council on Equal Employment Opportunity: Advisory Body Name: Contra Costa County Advisory Council on Equal Employment Opportunity Body Meeting Time/Location: Fou Friday of each month from 9:30 am.to 11:30 p.m. at the County Administration Building, 651 Pine Strej et-Room#108, Martinez, CA 94553. Chairperson: Jonothan H. Dumas, Labor in a Training Program Seat Staff. Emma Kuevor, Affirmative Action Officer Barbara Riveira, Management Analyst Sharon Brown, Secretary Reporting Period: December 2004 thru November 2005 Activities: In compliance with the by-laws of the—, dvisory Council on Equal Employment Opportunity,the Council held monthly meetings at a regular time and place throughout the year. The following highlights the Advisory Council's activities throughout the year: ❖ Hosted the following departmental presentations to provide ongoing communication and education between the Advisory Council and County departmental staff: ■ Lori Gentles,Human Resources Director, presented an overview of the County's Recruitment Process; ■ Glenn Howell, Animal Services Director, was introduced to the Advisory Council; and ■ Kevin Berenson,Purchasing Manager presented the Five Percent Preference for Local Vendors Program. ■ Mike Hollingsworth,Assistant Director, Design Division, presented the Disadvantaged Business Enterprise Program and goals. ❖ Recruited applicants, reviewed applications, and interviewed potential candidates to fill Advisory Council member vacancies. Reviewed the number of females in the Skilled Craft Workers Occupational Category. ❖ Requested additional staff for the Affirmative Action Office. a:ACEE0EndofYearRpt1105 1 Accomplishments: The Council achieved many of its desired goals as follows: ❖ Clarified the definition of"Local" in the Small Business Enterprise and Outreach Programs and the Five Perce Preference for Local Vendors Program. ❖ Made recommendations and received approval to fill Advisory Council vacancies. The new members are wel'. qualified and bring a new perspective and expertise to the Advisory Council. ❖ Continued to recommend recognition awards for"best" and"most improved"departments for meeting the Sm Business Enterprise (SBE) and Outreach Program requirements. ❖ Reviewed, analyzed, and discussed the 2003 and 2004 Affirmative Action Annual Progress Reports. ❖ Reviewed, analyzed, and discussed the Purchasing, Professional Services, and Construction SBE and Outreacl Program reports submitted by departments on a quarterly basis that was presented to the Internal Operations Committee and Board of Supervisors. ❖ Reviewed, analyzed, and discussed the "Good Faith Effort Documentation Booklet" to be used by construction contractors. ❖ Reviewed, analyzed,developed, and implemented the Business Opportunity Workshops in West, Central and East County. ❖ Recognized Carlos Baltodano commending him for his award for the Best Department award efforts in the community, and work on the Advisory Council. ❖ Recognized the Affirmative Action Office staff and commended them for their work with the Advisory Counc: Attendance/Representation: Members of the Advisory Council represent a diverse interest and ethnic background as follows: Males 7 and Females 2, with the following race/ethnic representation; White 5, Hispanic 2, and African Americans 4. They represent the community, disabled groups and individuals, education, businesses, labor in training programs, management, and unions. There was a quorum for seven of the eleven meetings. Training/Certification: The Advisory Council continued to focus on conducting workshops and training sessions to further the Council's knowledge and expertise. ❖ Reviewed with the new members the public meeting requirements as mandated by the Brown Act, Better Government Ordinance, and Ethics Orientation for County Officials and ensure it is viewed within three month from their date of appointment. Proposed Work Plan/Objectives: The Advisory Council will continue to hold monthly meetings and to conduct business in compliance with its by- laws. It is the Advisory Council's intent to maintain full membership and encourage all members to regularly atter. meetings. The Advisory Council's Work Plan is to continue to review and analyze the 2005 Affirmative Action Annual Progress Report and the SBE and Outreach Program quarterly reports in order to make recommendations tc the IO Committee. The Advisory Council also plans to continue conducting training sessions and discussions on a variety of topics that impact the County's Affirmative Action and SBE and Outreach Programs. It is the goal of thf Advisory Council to continue to promote good communications with the Board of Supervisors, County Administrator, and County departments) and to further its outreach efforts to businesses and communities. The following specific objectives represent individual Council member's input and are not representative of the Council as a single body: ❖ Invite Department Heads and/or department staff to review workforce and contracting efforts. ❖ Review and report on the need (including attrition rates and recruitment efforts)to increase female and minorit} representation in the Skilled Craft Workers occupational category. ❖ Review the Business Opportunity Workshops surveys and evaluation forms and make recommendations to the Internal Operations Committee to assist the Council in identifying equitable contracting needs and opportunities and determine if the workshops should be an annual event. •3 Continue to maintain a collaboration effort with the numerous Chambers of Commerce located in Contra Costa County. ❖ Emphasize the need to achieve a quorum for each meeting. a:ACEE0EndofYewRpt1105 2