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HomeMy WebLinkAboutMINUTES - 12162005 - C.39 TO: BOARD OF SUPERVISORS ��1 ? s =�:. CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES _ s COSTA DATE: DECEMBER 20, 2005y COUNTY SUBJECT: APPROVE APPROPRIATION ADJUSTMENT FOR VEHICLE REPLACEMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment Nobby authorizing new revenue in Fleet Operations (0063) in the amount of $12,458 from accumulated depreciation and estimated salvage and appropriating it to purchase a replacement vehicle for Employment and Human Services Department. FINANCIAL IMPACT The estimated purchase cost of $14,762 will be covered by accumulated depreciation ($11,958), and estimated salvage ($500) plus funds transferred from the budget of Employment and Human Services Department ($2,303). BACKGROUND This action appropriates funds to replace a sedan for Employment and Human Services Department. The high mileage of the vehicle meets the Board's criteria for replacement. COTINUED ON ATTACHMENT: ,'-YES SIGNAT�.-4Z4 --'RECOMMENDATION OF COUNTY ADMINISTRATOR I RECOMMENDATION OF BOARD MMITTEE �-<PPROVE OTHER SIGNATURES ACTION OF BOAD 0 APPROVED AS RECOMMENDED_ OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ✓�tS r'1.7`' 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHO Fleet Management Division / / Auditor-Controller(via F/M) ATTESTED EHSD(via F/M) JOHNS E EN, 'ERK OF THE BOARD OF SUPERVISORS p\ AND COUNTY ADMINISTRATOR \ r Y DEPUTY G:Wdmin\VehicleReplacementBoardOrders\EmpHumanSvcs\BO AppropAdjustDec202005.doc FM:BG Page 1 of 1 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: 'APPROPRIATION ADJUSTMENT T/C 2T BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDIITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Buftet Unit 0063 Fleet Operations 4263 4953 AUTOS & I RUCKS 12,458.00 0990 6301 RESERVE FOR CONTINGENCIES 129458.00 0990 6301 APPROPRIABLE.NEW REVENUE 12,458.00 TOTALS: $125458.00 $249916.00 APPROVED EXPLANATION OF REQUEST AUDITO -CONTROLLER. AU , T yip �5 To appropriate accumulated depreciation and estimated �( W Date: salvage from equipment#0190 being replaced by Employment and Human Services Department . This CO . ADMINISTRATOR vehicle was not part of the approved FY05/06 Fleet Vehicle By: Date: Y Replacement Plan but does meet the Board's criteria for replacement. The estimated purchase cost of$14,761 will BOARD OF SUPERVISORS be covered by accumulated depreciation, estimated salvage YES: plus $2,303 from EHSD. UILWA PIEPHO,1005A MEpERVRS R, GOM NO: John Sweeten, Clerk of the Board of Supervisors and County Administrator Director General Services 11114!2005 AT E TITLE DATE By: Date (M8 as Rev.2 APPROPRIATION y ADJ. JOURNAL NO. APOO a©� CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 119958.00 0005 9922 SALE OF EQUIPMENT 500.00 TOTALS: $129455,00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITO -CONTRO//L''LE]]R To appropriate accumulated depreciation & By: G UV(�Q QyIJ Date: estimated salvage on the following vehicle(s): Eq # Ace Depr Est Salvage Total ©UNTY, DMwISTRATo 0190 119958 500 129458 y_ Date:/ e�D BOARD OF SUPERVISORS YES: SUPERVISORS GIOIA,UILKEMA, PIEPHO,DESAULNIER,GLOVER 5 Director o General Services 11/14/2005 NO: John Sweeten, Clerk of the Board of \ A RE TITLE DATE Supervisors an I County Administrator REVENUE ADJ. B \ c JOURNAL NO. RAOO (M 134 Rev.)86) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department: �` S --' " x- Date: 7� 3 asp Authorized Signature: t Telephone: 17pi Printed Name: 1. "Reason and justification,for vehicle request:;= 2. Funding Source: (Budget information will be used to prepare Board Order): ff� Is an appropriation adjustment nelded? 113 Yes ❑ No I� Fiscal Officer. Name: J si /� `i9s�� Telephone: 3. Description of vehicle or equipme t requested (If applicable,complete an accessories form):-- o'LOZ7(c, {o2.c� q wu� an-- �-U--�- r/t-�•.-�Gt.. 4. Is an alternative fuel vehicle acceptable? LJ Yes ❑ No _Cif no, reason clean air vehicle will not work:- - lii�✓-e- 5. If replacement, which vehicle or equipment is being replaced: Type: q q Fs k-d Vehicle/Equipment Number. 9 d Odometer/Hours:" �j'3 683 6. Reason purchase cannot waif unlit next budget cycle: 7. CAO Release to G Fleet Manl gement: )Yes 11 No Date: �/� Zj -�;S CAO Signat e: � `G FOR GSD FLEET MANAGEMENT'S USE 1. is vehiclefequipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager. Date Inspected: --/j -I 4 05 Vehicle/Equipment: Make: ht�vz Model: A-SCGiz i Year. >/ 96 Condition of vehicle and/or equipment and life expectancy: U N GL e i''l Accumulated Depreciation: , 15 Estimated Salvage Value: •0 0 GCJ� Estimated Cost of Request: 7G 3. Fleet Manager Signature: 1 ' - ' Date: \\gsd-appUnfoTech\Web_page\Web_Do sU7eet\Vehiclo- gmpm tRequestdoc .1L12/01