Loading...
HomeMy WebLinkAboutMINUTES - 12132005 - C35 " CONTRA TO: BOARD OF SUPERVISORS +,.' r=-_ -®ee : _- :s FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA�,.:. ,� °� - "�~ COUNTY DECEMBER 6 °s''A-csvK DATE. D 2005, SUBJECT: APPROPRIATION ADJUSTMENT FOR VEHICLE REPLACEMENT FOR THE OFFICE OF THE SHERIFF- CORONER SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No. authorizing0q�' new revenue in Fleet Operations (0063) in the amount of $13,326 from accumulated depreciation and estimated salvage and appropriating it to purchase one replacement vehicle for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This actionpp rovides appropriations from depreciation and salvage for the replacement of one vehicle. p BAC KG RO U IN D Replacement of this vehicle was not part of the approved FY2005-06 Master List for Vehicle Replacement, but meets replacement policy guidelines. The estimated purchase cost of $14,262 will p be funded with accumulated depreciation and salvage, plus an additional $936 from the Office of the Sheriff-Coroner budget. CONTINUED ON ATTACHMENT: w-- ES SIGNAT ,./RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �PP0VE OTHER SIGNATURE(S):S6�6�', a ACTION OF BOA D N1APPROVED AS RECOMMENDED OTHER 4` VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: N S: ABSENTS: A STAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT TH IS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE HOWN. Fleet Management Division County Administrator's Office ATTESTED- Auditor-Controller(via GSD) JOHN 9fVEfTtN,*CUtRK Of THE BOARD OF SUPERVISORS Sheriff-Coroner(via F/M) ND COUNTY ADMINISTRATOR rBY ,DEPUTY \\GSD-APP\Users$\bgilmour\BO AppropAdjust Vehicles.doc FM:MAK Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY a CONTRA COSTA COUNTY \ FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 139326.00 0990 6301 RESERVE FOR CONTINGENCIES 139326.00 0990 6301 APPROPRIABLE NEW REVENUE 139326.00 TOTALS: $139326.00 $269652.00 APPROVED EXPLANATION OF REQUEST AUDITO -CONTROLLER J/)1 ' ",.,,j11 To appropriate accumulated depreciation and estimated y Date: salvage from equipment#0404 being replaced by Office of the Sheriff-Coroner . This vehicle was not part of the COUNTY A ISTRATOR approved FY05/06 Fleet Vehicle Replacement Plan but p By: Date: ,V 6, meets the Board's criteria for replacement by mileage. BOARD OF SUPERVISORS YES: SUPERVISORS UILKEMA, PIER),DESAULNIER,GLOVER John Sweeten Clerk of t °# Director he Board of �- Superviso�R and County Administrator �. General Services 11/1512005 U4 TITLE DATE B Date: +fi+�%•Y (M 8 4 Rev.2/86) APPROPRIATION ADJ. JOURNAL No. AP00 60iJ3 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 11,826.00 0005 9922 SALE OF EQUIPMENT 19500.00 F TOTALS: $139326.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Toappropriate accumulated depreciation & J l p By: Date. estimated salvage on the followingvehicles: Eq # Acc Depr Est Salvage Total COUNTYA jl'-�'0404 119826 19500 1 BY: Date: BOARD OF SUPERVISORS YES: SUPERVISORS GLIA UIL�, PIEPRO�DES ULNIR" GLOM Director General Services 11115/2005 NO: John Sweeten, Clerk of the Soar ,''�w.. _R I NATU TITLE DATE d of Supervisors and COUP Administrator REVENUE ADJ. Date: JOURNAL NO. RAO0 ` (M 81 Rev.2/86) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the Sheriff Date: 10-28-2005 6 Authorized Signature: - Telephone: 335-1'512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Repair costs exceed cost of replacing with a new vehicle 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage/Org.2506 Is an appropriation adjustment needed? ®Yes No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Taurus Sedan) 4. Is an alternative fuel vehicle acceptable? Yes No If no, reason clean air vehicle will not work: Limited fueling options and range 5. If replacement, which vehicle or equipment is being replaced: Type: Chevrolet Malibu Vehicle/Equipment Number: 0404 Odometer/Hours: 86225 6. Reason purchase cannot wait until next budget cycle: Vehicle needed for the operation of the Vehicle Abatement Unit 7. CAO Release to GSD Flee -----�'� t Management � es No Date. CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? Yes No 2. If vehicle/equipment is for replacement, an inspectionlevaluation to be completed by Fleet Manager: Date Inspected: /© Vehicle/Equipment: Make:Che..v Model: /-"LOW Year: :2,ex :? Condition of vehicle and/or equipment and life expectancy: V e14 iAf,Ze lYn S Al ri- o%7- c�0 PP'2v#;3 Le-11,5 `�- Accumulated Depreciation: A, �26 ',-Estimated Salvage Value: -- �� c) Estimated Cost of Request. 1 .� 3. Fleet Manager Signature: Date: j/� �`• A AAVehicle Equipment and Request Form 12/12/01 OFFICE OF Tin SHEWF FLEET EQUIPMENT ACQUISITION l REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY Jon Cox TITLE: Captain A.Request: Purchase new vehicle to replace vehicle#0404 B.Justification: Veh. 0404 has 86,225 miles on it and is in need of repairs that will exceed the cost of replacing it with a new vehicle. C. Source and Amount of Funds Available: e eciati Sa va e r . 25 6 2. TECHNICAL SER TSI�C".ES DIVISION A.Fleet Coordinators Report (I Estimated Cost $14,262.00 New Ford Taurus (2)Radio $0.00 (3)Laptop/Modem $0.00 (4)Emergency.Equip. $0.00 (5)Other $0.00 Sub-Tota. $1430262.00 (6).insurance Recovery $0.00 (7) Credit.Depreciation ($11,826.0 (8) Credit-Salvage {$1,500.00 Total Funding Needed $936.00 Funding from Org. #2501 Recommendation: Approval By: Sean Fawell Title: Lieutenant Date: O ober 28, 2005 Reviewed and Initialed- onunander Captain 3. ADMINISTRATION-FISCAL OFFICER R.ecommen Not R.ecom m ended Continents: By: itle: Date: 4. TN.D1 EZ C-- ' Approved Disapproved Signature: � ,...... ,.