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Home My WebLink AboutMINUTES - 12132005 - C33 - �-- • Contra - ' TO: BOARD OF SUPERVISORS / ;r CostaO. : i111111: FROM: John Cullen, Director 000 • gip' -=_,.-'G County Employment and Human ices Department SrA��o_"� DATE: October 24,2005 SUBJECT: APPROVE Appropriations Adjustment for Employment and Human Services SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE Appropriation Adjustment No. authorizing adjustments in expenditure and revenue accounts for$3,599,211 into Budget Unit 0501 to fund FY 2005/2006 non-recurring CaIWIN system support costs. This adjustment affects the EHSD Administrative, Adult and Aging Services, Children and Family Services and Workforce Services programs. FINANCIAL,IMPACT: The financial impact of this Board Order increases expenditure and revenue levels of the FY 05-06 budget through the recognition of new funds. The new funding increases the department's ability to hire additional help desk staff(13 positions for 6 months), system consultants and necessary CaIWIN consortium services. This increase is funded by allocations from the state and federal governments specifically given for this project. There is a small county cost, $3,305, for cost of supporting the county's General Assistance Program. The $3,305 cost will be funded with 100%reallocated state and federal funds. BACKGROUND: CaIWIN is the eligibility determination and benefit issuance automated system used for Medical, Food Stamps, CalWORKS, Foster Care, General Assistance,Refugee and other programs. The application was operational in August of 2005. Prior to the use the state provided development and implementation funding for this system. This year's funding provides maintenance and operations along with additional nonrecurring funding for additional support to help staff and the administration work through difficulties of adopting a new system. Non- recurring funding adds above the prior year funding. Even though called non-recurring, funding plans for FY 06/07 now include both non-recurring and maintenance and operations funding that will be above the FY2005- 2006 allocation.The department will be using these non-recurring funds to install a help unit of 1 EW Supervisor, 5 Social Service Program Assistants, 4 Medical Program Assistants, and one unit clerk. Additional contracted services will be for specialized consultants who will work on the refinement of claims, and statistical reports,plus assessment of the overall operations for system recommendations. CONSFC)IJFN!CF S OF NEGATIVE ACTION: x Non-approval of these actions will cause the loss of approximately$3,599,211 million in support of our only available system application used for benefit issuance and eligibility determination for all the department's non- service programs. Non-acceptance of these funds will delay efficient implementation and correction of any system problems and hampering the department's ability to serve local Contra Costa clients. Attach men t: Appropriation Adjustment Documentation. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE u.o-APPROVE OTHER SIGNATURES ACTION OF B1ON t APPROVED AS RECOMMENDED OTHER 9 VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE _�' UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN _AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED J61K SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DON CRUZE 3-1582 EHSD(CONTRACTS UNIT)-EB COUNTY ADMINISTRATOR _00BY DEPUTY AUDITOR-CONTROLLER CONTRACTOR AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTYINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT D<F BOARD OF SUPERVISORS T/C 27 F-1 COUNTY ADMINISTRATOR BUDGET UNIT: EHSD DEPT.0501 -ADMINISTRATIVE SERVICES ACCOUNT CODING EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 050'1-5233 5233 1011 PERMANENT SALARIES 904,960 00 5233 1014 PERMANENT OVERTIME 207000 00 5233 1042 FICA 697240 00 5233 1044 RETIREMENT EXPENSE 254,622 00 5233 1060 EMPLOYEE GROUP INSURANCE 101,985 00 5233 1063 UNEMPLOYMENT INSURANCE 1,859 00 5233 1070 WORKERS COMPENSATION INS. 34,778 00 5233 2310 NON CTY PROF SPLZD SVCS 217817434 00 5233 2132 MINOR COMPUTER EQUIPMENT 99,006 00 5233 2301 AUTO MILEAGE EMPLOYEES 662 00 5233 3505 RETIRE OTHER LONG TERM DEBT 469,999 00 0990 6301 RESERVE FOR CONTINGENCY 31599,211 00 0990 6301 APPROPRIATE NEW REVENUE 31599,211 00 4,168 9878 1001768,089 00 AUDITOR-CONTROLLER: y A TO APPROPRIATE EXPENDITURES IN EHSD ADMINISTRATIVE SERVICES BY:- � �"'�.. t DATE ' FOR CALWIN SYSTEM SUPPORT FOR EHSD ADMINISTRATIVE SERVICES, ADULT&AGING,CHILDREN&FAMILY SVCS AND WORKFORCE ,-Ct:YCJ'NTY WISTRATOR: '` SERVICES STAFF AND PROGRAMS FOR FY 05/06. DATE t r 1 j BOARD OF SUPERVISORS: SUPERVISORS GIOIA,UILKEMA, YES: VIEP0,DESAULNIER,GLOVER Jim Tak hasshi� Fiscal Division Mgr. 10/20/2005 '' -- SIGNATURE TITLE DATE NO: Jnhn Sweeten,Clerk of the Board Of rvisors an mV Administ tor DATE APPROPRIATION APOO ADJ.JOURNAL NO. (M129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 BUDGET UNIT: EHSD DEPT.0501 ADMINISTRATIVE SERVICES ACCOUNT CODING REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0501 5233 9268 STATE AUTO WELFARE SYSTEM 31595,906 00 5233 9435 MISCELLANEOUS STATE AID 3,305 00 TOTALS 3,599,211 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: p To recognize revenue from State of CA for CaIW I N system BY: °� �� '` DATE maintanence, operations, staff, and contracted services for Tv Employment and Human Services Department in FY 05/06. COUNTY AD i�TRATOR: DATE BOARD OF SUPERVISORS: YES: SUPERVISORS,GID",UILKEMA, PIEPHO,DESAULNIER,GLOVER t, z No: /f/V John Sweeten, Clerk of the Board of Jim T kahashi Fiscal Division Mgr. 10/24/2005 9 Supervisors and CoUnty Administrator SIGNATURE TITLE DATE REVENUE ADJ. RAOO BY DATE � JOURNAL NO. 'w...................... (M 8134 Rev.2/86)