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Home My WebLink AboutMINUTES - 11302004 - C62-C66 • BOARD OF SUPERVISORS TO. Contra FROM: Lionel Chatman �� ` y Costa County Probation Officer DATE. November 30, 2004 ounty C I SUBJECT: Appropriations Adjustment for Probation — New Revenue SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriations Adjustment No. 5001 authorizing new revenue in the Probation Facilities (0309) in the amount of$29,000 from community service work performed by OAYRF residents and appropriating it for equipment and staffing to supervise the work crew. FISCAL IMPACT: This action increases appropriations to align with estimated expenditures and revenues. There is no effect on net county cost. No general fund monies are required. BACKGROUND: Orin Allen Youth Rehabilitation Facility has started providing a work crew for clean-up in the City of Antioch. The city is paying for these services and has issued a purchase order in the amount of$29,000. The Probation Department wishes to recognize this revenue and appropriate it for use in the operation and supervision of the work crew. CONTINUED ON ATTACHMENT: YES SIGNATURE: s° tJ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE APPROVE OTHER r SIGNATURE(S): ACTION OF BO R ON NOVEMBER 30, 2004 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF XX UNANIMOUS(ABSENT NONE ) THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: Contact: Jim Morphy 313-4195 ATTESTED NOVEMBER 309 2004 Cc: CAO—Jennifer Deadman JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS BY: , DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TIC 27 ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0309 Probation Department ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3160 1013 TEMPORARY SALARIES 23,000.00 3160 2130 SMALL TOOLS&INSTRUMENTS 31000-00 3160 2131 MINOR EQUIPMENT 300.00 0990 6301 APPROPRIABLE NEW REVENUE 29,000,00 0990 6301 RESERVE FOR CONTINGENCIES 29,000.00 TOTALS 29,1000.00 58,000-00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER 'l By: Date 71VI4m-'f 00'u. le, To provide for expenditure of OAYRF Work Program revenue on related costs. COUNTY ADMINISTRATOR FY 04/05 rB y: Date BOARD OF SUPERVISORS y YES: SUPERVISORS GIOIA,UILM GREENBERG,DESAULN8,sum Admin.Svcs.Officer 7/9/2004 NO NONE %MOO, SIGNATAE TITLE DATE John fte8t@n,Clerk of the Board of APPROPRIATION APOO 5tX)j SupervIsors and County Administrator ADJ.JOURNAL NO, BY: 30/2004 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: 0309 Probation Department ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT 3160 9895 MISC.CURRENT SERVICES 29,000.00 LTOTALS 29,000-00 0.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: Date A.4.y I 001F To recognize new revenue from the OAYRF Work Program. CO TY ADMINISTRATOR By: Date BOARD OF SUPERVISORS e. YES: SUPERVISORS GIOK UILKW GREENBERG,DEMSAMULLNERs GLOM Admin.Svcs.Officer 7/9/2004 V SIGNATURE TITLE DATE NO NONEX) REVENUE ADJ.RAOO SOL John ewe eten Clerk of the Board of JOURNAL NO. Supervisors and County Administrator BY DATE: NOV. 30/2004 TO: BOARD OF SUPERVISORS .;:�E-�s �L-°`� Contra FROM: PROBATION DEPARTMENT 01, - �r,�;N� ,�s Costa �� DATE: November 23, 2004 STa-�o; County;�:;�i SUBJECT: Appropriations Adjustment for Redistribution of Costs SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriations Adjustment No. 5047 authorizing transfer of expenditure appropriations within the Probation Department to match the anticipated use of those funds for services and supplies. FISCAL IMPACT: This action moves appropriations among the budget units of the Probation agency. The effect is to reduce the Probation Services budget unit by $34,087, reduce the Care of Court Wards budget unit by $1,000, and increase the Probation Facilities budget unit by $35,087. There is no effect on net county cost. No general fund monies are required. BACKGROUND: After the closing of each fiscal year the Department reviews its budget allocations in comparison to the actual costs experienced in the year just completed. It normally shifts allocations among the various line items and organizational units within its budget units. After two rounds of cuts in the FY 04/05 budget process, the prior year comparison pointed out the need to shift some funding across budget unit lines, which requires Board approval. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION bF BOARD COMMITTEE ,iAPPROVE OTHER f SIGNATURE(S): 9<'� _") ACTION OF BO ON NOVEMBER 30, 2004 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF XX UNANIMOUS(ABSENT NONE THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ) AYES: NOES: ABSENT: ABSTAIN: Contact: Cc: General Services—Becky Eaton ATTESTED NOVEMBER 30, 2004 JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS BY: ��'T�.? ,DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY APPROPRIATION ADJUSTMENT F-1 BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0310 Care of Court Wards ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3065 2300 Transportation and Travel 21500-00 3065 2303 Other Travel Employees 3,000-00 3065 2310 Non Cnty Prof/Spclzd Svcs 1,500.00 TOTALS 41000-00 3,000.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: Date To redistribute services&supplies appropriations per revised spending plan, COUNTY ADMINISTRATOR incorporating Phase 2 budget reductions. By:y: Date BOARD OF SUPERVISORS YES: SUPERVISORS GIO1&Kok GREENBERGi DF-mv-04.GM, R Admin.Svcs.Officer 11/4/2004 NO: NONE SIGNATURIS TITLE DATE 0 am ,, APPROPRIATION APOO 5 0 John Sweeten,Clerk of the Board of ADJ.JOURNAL NO. Spuervisors and County Administrator BY: DATE: NOV. 30, 2004 463 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ❑BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0308 Probation Department ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3062 2301 Auto Mileage Employees 1,800.00 3062 2303 Other Travel Employees 4,500.00 3070 2100 Office Expense 1,500.00 3070 2270 Maintenance-Equipment 1,000.00 3070 2300 Transportation and Travel 1,000.00 3070 2301 Auto Mileage Employees 1,000.00 3070 2303 Other Travel Employees 2,000.00 3070 2310 Non Cnty Prof/Spclzd Svcs 1,000.00 3075 2250 Rents and Leases-Equipment 1,700.00 3075 2270 Maintenance-Equipment 1,300.00 3075 2301 Auto Mileage Employees 2,300.00 3075 2303 Other Travel Employees 6,756.00 3075 2310 Non Cnty Prof/Spclzd Svcs 1,000.00 3075 2320 Outside Medical Services 12,000.00 TOTAT.� 12.100.00 26.756.00 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY APPROPRIATION ADJUSTMENT ❑BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0309 Probation Facilities ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3120 2100 Office Expense 10,000.00 3120 2103 Postage 6,000.00 3120 2130 Small Tools&Instruments 500.00 3120 2141 Pharmaceutical Supplies 4,800.00 3120 2150 Food 56,391.00 3120 2160 Clothing&Personal Supplies 1,764.00 3120 2170 Household Expense 36,000.00 3120 2190 Publications&Legal Notices 500.00 3120 2250 Rents and Leases-Equipment 2,500.00 3120 2251 Computer Software Cost 200.00 3120 2275 Repairs-Accidents/Vandalism 1,000.00 3120 2281 Maintenance of Buildings 4,000.00 3120 2282 Grounds Maintenance 900.00 3120 2284 Requested Maintenance 12,000.00 3120 2300 Transportation and Travel 4,000.00 3120 2301 Auto Mileage Employees 500.00 3120 2302 Use of County Vehicle/Equipment 1,700.00 3120 2303 Other Travel Employees 6,400.00 3120 2310 Non Cnty Prof/Spclzd Svcs 25,580.00 3120 2476 Recreation 500.00 3120 2477 Ed Supplies&Courses 101,200.00 3120 3611 Interfund Expense-Gov/Gov 10,200.00 3121 2100 Office Expense 2,900.00 3121 2150 Food 15,000.00 3121 2160 Clothing&Personal Supplies 1,500.00 3121 2170 Household Expense 400.00 3121 2250 Rents and Leases-Equipment 2,000.00 3121 2270 Maintenance-Equipment 200.00 3121 2284 Requested Maintenance 1,700.00 Tl1TA T C Qo cQn nn 1 1n-7cc nn APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 z: ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0308 Probation Department v s C) CI 21110 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3000 2100 Office Expense 79000.00 3000 2102 Books-Periodicals-Subscriptions 7,000.00 3000 2103 Postage 2,000.00 3000 2250 Rents and Leases-Equipment 25000.00 3000 2270 Maintenance-Equipment 69000.00 3000 2284 Requested Maintenance 3,000.00 3000 2300 Transportation and Travel 11200.00 3000 2301 Auto Mileage Employees 19500.00 3000 2303 Other Travel Employees 29,300.00 3000 2310 Non Cnty Prof/Spclzd Svcs 277600.00 3003 2132 Minor Computer Equipment 171,000.00 3003 2301 Auto Mileage Employees 17316.00 3003 2303 Other Travel Employees 600.00 3003 2310 Non Cnty Prof/Spclzd Svcs 3,400.00 3005 2479 Other Special Departmental Exp 500.00 3036 2100 Office Expense 13,900.00 3036 2284 Requested Maintenance 1,900.00 3036 2310 Non Cnty Prof/Spclzd Svcs 389.00 3046 2100 Office Expense 21900.00 3046 2110 Communications 17400.00 3046 2303 Other Travel Employees 11,500.00 3047 2100 Office Expense 23,500.00 3047 2110 Communications 4,200.00 3047 2111 Telephone Exchange Service 2,241.00 3047 2301 Auto Mileage Employees 21,000.00 3047 2303 Other Travel Employees 29000.00 3049 2303 Other Travel Employees 500.00 3049 2310 Non Cnty Prof/Spclzd Svcs 11000.00 TOTALS 86.416.00 20.430.00 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ❑BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0308 Probation Department ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3050 2102 Books-Periodicals-Subscriptions 3,000.00 3050 2103 Postage 8,000.00 3050 2110 Communications 493.00 3050 2131 Minor Furniture/Equipment 2,000.00 3050 2250 Rents and Leases-Equipment 9,000.00 3050 2270 Maintenance-Equipment 5,000.00 3050 2284 Requested Maintenance 1,000.00 3050 2301 Auto Mileage Employees 1,000.00 3050 2335 Other Telecom Charges 2,300.00 3060 2130 Small Tools&Instruments 700.00 3060 2131 Minor Furniture/Equipment 800.00 3060 2140 Medical&Lab Supplies 250.00 3060 2160 Clothing&Personal Supplies 400.00 3060 2170 Household Expense 400.00 3060 2200 Memberships 500.00 3060 2250 Rents and Leases-Equipment 22,000.00 3060 2270 Maintenance-Equipment 2,700.00 3060 2275 Repairs-Accidents/Vandalism 6,000.00 3060 2284 Requested Maintenance 3,000.00 3060 2301 Auto Mileage Employees 1,500.00 3060 2302 Use of County Vehicle/Equipment 7,000.00 3060 2303 Other Travel Employees 7,000.00 3060 2305 Freight,Drayage,Express 2,500.00 3060 2310 Non Cnty Prof/Spclzd Svcs 1,000.00 3060 2314 Contracted Temporary Help 5,000.00 3060 2316 Data Processing Supplies 1,600.00 3060 2477 Ed Supplies&Courses 600.00 3061 2310 Non Cnty Prof/Spclzd Svcs 11,000.00 TOTALS 44.250.00 61-49100 i AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ❑BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0309 Probation Facilities ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3121 2301 Auto Mileage Employees 500.00 3121 2335 Other Telecom Charges 1,000.00 3121 2476 A ecrea-hOn 1,500.00 3140 2100 Office Expense 1,500.00 3140 2150 Food 15,000.00 3140 2170 Household Expense 1,400.00 3140 2284 Requested Maintenance 3,800.00 3140 2335 Other Telecom Charges 500.00 3140 2476 Recreation 300.00 3140 2477 Ed Supplies&Courses 1,300.00 3141 2250 Rents and Leases-Equipment 1,000.00 3141 2310 Non Cnty Prof/Spclzd Svcs 9,000.00 3160 2100 Office Expense 6,800.00 3160 2102 Books-Periodicals-Subscriptions 700.00 3160 2103 Postage 4,000.00 3160 2130 Small Tools&Instruments 1,000.00 3160 2150 Food 6,000.00 3160 2250 Rents and Leases-Equipment 2,000.00 3160 2251 Computer Software Cost 800.00 3160 2272 Central Garage Gasoline/Oil 200.00 3160 2300 Transportation and Travel 3,000.00 3160 2301 Auto Mileage Employees 4,500.00 3160 2302 Use of County Vehicle/Equipment 2,600.00 3160 2303 Other Travel Employees 1,500.00 3160 2305 Freight,Drayage,Express 200.00 3160 2310 Non Cnty Prof/Spclzd Svcs 4,000.00 3160 2335 Other Telecom Charges 5,600.00 3160 2476 Recreation 4,000.00 TOTALS 45.500.00 39.200.00 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ❑BOARD OF SUPERVISORS T/C 27 ❑COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0309 Probation Facilities ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3185 2100 Office Expense 200.00 3185 2103 Postage 700.00 3185 2130 Small Tools&Instruments 400.00 3185 2131 Minor Furniture/Equipment 400.00 3185 2160 Clothing&Personal Supplies 500.00 3185 2170 Household Expense 300.00 3185 2250 Rents and Leases-Equipment 800.00 3185 2270 Maintenance-Equipment 228.00 3185 2281 Maintenance of Buildings 100.00 3185 2284 Requested Maintenance 1,000.00 3185 2302 Use of County Vehicle/Equipment 240.00 3185 2477 Ed Supplies&Courses 200.00 TOTALS 1.428.00 3.640.00 TO: BOARD OF SUPERVISORS - �: .� Contra FROM: John Sweeten - Costa County administrator ee DATE: November 30, 2004 County SUBJECT: Elimination of CSA M-8 Budget Unit SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the attached appropriation adjustment#5041 eliminating all appropriations and revenues for County Service Area M-8, Budget Unit# 7478, Fund #247800. 2. ELIMINATE Budget Unit#7478 from the Contra Costa County Special Districts Budget. 3. ACKNOWLEDGE the dissolution of County Service Area M-8. FISCAL IMPACT None. BACKGROUND/REASON(S) FOR RECOMMENDATION_(S): On June 27, 2003, The Discovery Bay Community Services District applied for annexation of County Service Area (CSA) M-8. On July 2, 2003, LAFCO advised that according to a completed LAFCO Profile for CSA, M-8, that the territory of CSA M-8 is already within the boundaries of Discovery Bay Community Service District and that the proposal should be amended to be a "dissolution" of CSA M-8. The State Board of Equalization advises that CSA M-8 was dissolved effective for fiscal year 2004-05. Therefore, the Discovery Bay Community Services District has taken over providing the services and Budget Unit#748 should be dissolved. CONTINUED ON ATTACHMENT: X YES SIGNATOR _ ---------------------------------------------------------..��-------------__------------------- - ------------------------------------ 4,..,-"RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �1�PPROVE OTHER r SIGNATURE(Sj`: --N----------------- --- -- -M---- -- - -----------_ -------------------NOVEMBER ---------------- ACTION OF BO ON NOVEMBER 30, 2004 _APPROVE AS RECOMMENDED XX-N OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XX NONE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED NOVEMBER 30, 2004 CONTACT: Rich Se" ATTESTED SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrator's Office Auditor-Controller's Office Public Works BY ,DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TIC 27 C,COUNTY_ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY SERVICE AREA M-8 AGI EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 7478 2100 OFFICE EXPENSE 20 00 7478 2120 UTILITIES 107,000 00 7478 2130 SMALL TOOLS&INSTRUMENTS 4001 00 7478 2131 MINOR FURNITURE/EQUIPMENT 1,200 001 7478 2170 HOUSEHOLD EXPENSE 1,000 00 7478 2200 MEMBERSHIPS 300 00 7478 2272 CNTRL GARAGE GASOLINEIOIL 60 00 7478 2281 MAINTENANCE OF BUILDINGS 1,000 00 7478 2282 GROUNDS MAINTENANCE 120,000 00 7478 2301 AUTO MILEAGE EMPLOYEES 115 00 7478 2310 NON CNTY PROF SPCLZD SVCS 20,000 00 7478 2470 ROAD/CONSTRUCTION MATERIALS 2,000 00 7478 2479 OTHER SPECIAL DPMTAL EXP 124,321 00 7478 3530 TAXES&ASSESSMENTS 4,000 00 7478 3611 INTERFUND EXP-G0VfGOV 5,000 00 7478 3620 GEN SVC-REQUESTED MNTCE 10,500 00 7478 4226 VARIOUS PARKING LOT IMPS 11,000 00 7478 4265 VARIOUS IMPROVEMENTS 7,000 00 7478 4546 STRUCT&WALKWAY RPRS 1,500 00 7478 4755 PARK DEVELOPMENT 910,358 00 TOTALS 001 1 ,00 c6 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TIC 27 Q COUNTY ADMINISTRATOR ACCOUNT CODING EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <UtUKtASt> INCREASE 7478 4828 CORNELL PK SHADE STRUCTURE 1,000 00 7478 4829 M-8 LANDSCAPE MASTER PLAN 10,000 00 7478 4953 AUTOS&TRUCKS 15,000 00 7478 5011 REIMBURSEMENTS GOV-GOV 21,000 00 7478 6301 UNREALIZED REVENUE 1,373,774 00 7478 6301 APPROPRIATION FOR CONTINGENCIES 1,373,774 00 TOTALS 2,747,548 00 1,373,774 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: r, BY: �� DATE COUNTY I S O TO CLEAR OUT ALL APPROPRIATIONS FOR COUNTY SERVICE AREA M-8 I2= BY DATE �o �°'��v`� SPECIAL DISTRICT BECAUSE DISTRICT WAS DISSOLVED EFFECTIVE 2= ARD OF,SUPERVISORS: FISCAL YEAR 200405. SUPERVISORS al01A9 UJI YES: RREENBERR.OFS"NIM al. NO: NONE 7 /lr�16;ee' r" John Sweeten,Clerk of the Board of /0 ., Supervisors and County Administrator SIGNATURE TITLE DA y APPROPRIATION ATI APOO •�� L/ BY: Zoe DATE NOV• 302 20ADJ.JOURNAL NO. (M 129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: COUNTY SERVICE AREA M-8 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 7478 8981 FUND BALANCE AVAILABLE 00 938,774 00 7478 9010 PROP TAXES-CURRNT SECRD 427,000 00 7478 9181 EARNINGS ON INVESTMENT 8,000 00 TOTALS 1 1,373,774 00 APPROVED EXPLANATION OF REQUEST AUDITOR_-CONTROLLER: BY: � '` DATE COUNTY NIS RATO TO CLEAR OUT ALL ESTIMATED REVENUES FOR COUNTY SERVICE AREA M-8 BY- DATE SPECIAL DISTRICT BECAUSE DISTRICT WAS DISSOLVED EFFECTIVE FISCAL BO RD OF SUPERVISORS: YEAR 2004-05. YES: JURERVISQRS 6101A,Ut GREENBERG,DFSAULNE,S R NO: NONE John Sweeten,Clerk of the Board of Supervisors and County Administrator SIGNATURE TITLE DATE y REVENUE ADJ. RA00 BY: DATE NOV 3O 2004 JOURNAL NO. (M 8134 Rev.2186) Contra o: BOARD OF SUPERVISORS :;r:,�,u� `` Costa FROM: John Cullen, Director Employment and Human Services De artm County DATE: October 20 2004 0/§ SUBJECT: APPROVE Appropriations Adjustment for Employment and Human Services Department Agency 19 Various Organization Units. r SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION-,, 5050 h rizin new revenue in the amount of$7,474,335 for APPROVE Appropriation Adjustment No. authorizing Employment and Human Services Department (EHSD) Agency 19 Various Organization Units as recommended by the Employment and Human Services Department. FINANCIAL. IMPACT: $7,474,335 funding is derived from several current year allocations and a prior year reallocation of State surplus that was received during September 2004 as follows: 1) An increased MediCal allocation that is $3,056,610 above the original base budget; 2) a Food Stamp allocation that was $506,301 higher than the EHSD original budgeted amount; and 3) $3,911,424 is revenue from the California Department of Social Services representing various multiple reallocated funds from the prior fiscal year 2002/2003 close out. EHSD requires additional funds for its program administration and direct service operations. BACKGROUND: EHSD included estimates of revenue as part of the Department budget plan. However, EHSD did not know at budget time the exact amounts of these program allocations. Approving these specific allocations permits the Department to meet its current planned staffing and service delivery needs as authorized in the August budget process. CONSEQUENCES OF NEGATIVE ACTION: Non-approval of these funds would cause a serious impact to Department core programs such as Children and Adult Services Medi-Cal, Food Stamps, and CalWORKS resulting in further reductions to clients, the public, and staff. Attachment: Appropriation Adjustment Documentation. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER _ SIGNATURE(S): ACTION OF BOA D N NOVEMBER 30, 2004 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XX UNANIMOUS(ABSENT NONE ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED NOVEMBER 30, 2004 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DON CRUZE 3-1582 EHSD(CONTRACTS UNIT)-SP COUNTY ADMINISTRATOR BY Z DEPUTY AUDITOR-CONTROLLER CONTRACTOR , AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: eaj:� APPROPRIATION ADJUSTMENT 0 BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR BUDGET UNIT: EHSD DEPT.0502 CHILDREN AND FAMILY SERVICES DEPT.0503 AGING AND ADULT SERVICES DEPT 0504 WORKFORCE SERVICES ACCOUNT CODING EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0- 5210 1011 PERMANENT SALARIES 700,000 00 5242 1011 PERMANENT SALARIES 7291851 00 5259 1011 PERMANENT SALARIES 600,000 00 5240 3316 SERVICE CONNECTED AID 700,000 00 0503. 5260 2340 OTHER INDEPARTMENTAL CHARGES 4,354,896 00 0.- 5410 1011 PERMANENT SALARIES 389,588 00 0990 6301 APPROPRIABLE NEW REVENUE 7,474,335 00 0990 6301 RESERVE FOR CONTINGENCIES 71474,335 00 71474,3351001 14,948,670 00 AUDITOR-CONTROLLER: ' ILTo increase appropriations for various EHSD DEPTS. BY. >> a DATE 0502 0503 and 0504 for actual and1ro ected p administrative expenditures for FY 04/05. CO MINISTRATOR- BY: DATE w BOARD OF SUPERVISORS YES: SUPERVISORS GIO,!fit Jim kahashi Fiscal Division Mgr. 10/6/2004 REI~NBERG,DINER,E&S SIGNATURE TITLE DATE NCS: NONE 606 APPROPRIATION APOO John Sweeten, Clerk of the.Board of ADJ.JOURNAL NO. Supervisors and LCounV Administrator BY: DATE: NOV. 30, 2004 r CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 BUDGET UNIT:EHSD DEPTS.0502 CHILDREN&FAMILY SVCS., 0503 AGING&ADULT SVCS. ACCOUNT CODING 0504 WORKFORCE SERVICES REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0502 5240 9255 ADMIN ST OTHER SOC SVS-OCSS 2,729,851 00 0_ 5260 9243 ADMIN ST FOOD STAMPS 506,301 00 5260 9244 ADMIN ST M CAL HEALTH CARE 31056,610 00 5260 9255 ADMIN ST OTHER SOC SVS-OCSS 791,985 00 0504 5410 9255 ADMIN ST OTHER SOC SVS-OCSS 389,588 00 TOTALS 7,474,335 00 01001 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To realize reallocated revenue from State Dept. of Soc. BY: DATE Svcs. from various prior year programs within EHSD �j Departments and increase estimated revenue for Dept. COUNTY AD INISTRATOR: 0503 Aging and Adult Services- Medi-Cal and Food Stamps BY: .•� 't DATE I4 /f14 ,:. Programs for FY 04/05. BOARD OF SUPERVISORS: Claim Letter#07-06/03-C1,C2,C3 YES: SUPERVISORS GIaV UILKEMA, Dept.0503 Medi-CAL MCAC 2004-05 8/287/04 GREENBERGPMWLNL9t GLOVER Dept.0503 Food Stamps 04/05-18 8/30/04 NAFS 1 NO: NONE 7110,Jim Takahashi: Fiscal Division 10/5/2004 John Sweeten,Clerk of the Board of SI�NATURE TITLE DATE Supervisors and Count Administrator REVENUE ADJ. RA00 JOURNAL NO. ABY: DATE: NOV. 30, 20 4 le (M 8134 Rev.2/86)