HomeMy WebLinkAboutMINUTES - 11022004 - C60-C63 TO: BOARD OF SUPERVISORS
FROM: William Walker, M. D. , Health Services Director :,,moi Contra
By: Jacqueline Pigg, Contracts Administrator Costa
DATE: October 20, 2004 County
SUBJECT:
Approval of Contract #26-503 with YOH Health Care (dba YOH Cw
Services LLC)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECO WNDATION(S) :
Approve and authorize the Health Services Director, or his designee
(Jeff Smith, M. D. ) , to execute on behalf of the County, Contract #26-
503 with YOH Health Care (dba YOH Services LLC) , a Limited Liability
Corporation, in an amount not to exceed $75, 000, to provide temporary
help Nurse Case Management services to Contra Costa Regional Medical
Center, for the period from November 1, 2004 through June 30, 2005 .
FISCAL IMPACT'
This Contract is included in the Health Services Department' s
Enterprise I budget.
EAC KGR_0_UNU REASON(S) FC7R REC4MWNDAT ION t S) :
For several years the County has contracted with registries to
provide temporary personnel to assist Contra Costa Regional Medical
Center and Health Centers during peak loads, temporary absences and
emergency situations. The Department has experienced great difficulty
in filling vacant positions. Therefore, the Department has had to
rely heavily on registry services in order to provide quality care
for patients.
Under Contract #26-503, Contractor will provide professional Nurse
Case Management Staffing services for Contra Costa Regional Medical
Center through June 30, 2005.
CONTINUED ON ATTACHMENT YES SIGNATURE:
:RECOMMENDATION OF COUNTY ADMINISTRATOR REC�7�EN TION OF BOARD COM TTEE
e. --' PPROVE OTHER °
SiGNATt ISS
ACTION OF BOARD Ofil /I rtl APPROVED AS RECOMMENDED OTHER
s$
VOTE OF SUPERVISORS
�r 1 HEREBY CERTIFY THAT THIS IS A TRUE
' . UNANIMOUS (ABSENT - w S
.) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
i
ATTESTED
JOHN SWEETEN,CLERK OF TH BOARD OF
SUPERVISORS AND COUNTY ADMINiSTRAT&
Contact Person: Kathryn Grazzini (370-5120)
CC: Health Services Dept. (Contracts) f
Auditor-Controller ? ,
Risk Management BY / { .
Contractor -- DEPUTY
TO: BOARD OF SUPERVISORS 'F CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: NOVEMBER 2, 2044 COUNTY
SUBJECT: APPROVE A CONSULTING SERVICES AGREEMENT WITH AEPC
GROUP, LLC, FOR THE INVESTMENT GRACIE AUDIT FOR PROPOSED '
ENERGY EFFICIENCY IMPROVEMENTS AT THE WEST COUNTY
DETENTION FACILITY, 5555 GIANT HIGHWAY, RICHMOND (WH259H)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE a Consulting Services Agreement dated November 2, 2004 through February 28,
2005 with AEPC Group, LLC, for the Investment Grade Audit for proposed energy efficiency
improvements with a payment limit of$48,822.
2. AUTHORIZE the Director of General Services, or designee, to issue written authorizations for
extra work, provided that the cumulative total cost for such additional authorizations shall not
exceed $10,000.
FINANCIAL IMPACT
This contract will be paid for with funds the County has received from a legal settlement with the
Williams Company. The funds are restricted by the terms of the settlement agreement to uses that
promote improved energy efficiency in County facilities.
BACKGROUND
On February 10, 2004, the Board of Supervisors authorized the General Services Director to
implement the recommendations of the Strategic Energy Plan for County facilities. The proposed
contract with AEPC Group will fund the Investment Grade Audit of recommended projects in the
Strategic Energy Plan related to the West County Detention Facility (WCDF). These projects include
energy efficiency improvements to heating, ventilating and air conditioning (MVAC) systems and the
installation of cogeneration plants at the West County Detention Facility.
The purpose of the Investment Grade Audit is to verify the accuracy of preliminary project cost and
energy savings estimates, as stated in the Strategic Energy Plan. Initial estimates indicated a cost of
$1,050,000 and annual energy savings of $188,000 for the recommended projects at the WCDF with
a payback period of 7.7 years. Given the scale of this investment, Investment Grade Audits are
recommended to confirm preliminary cost and energy savings estimate If these initial estimates are
confirmed, staff will proceed with implementation of the projects.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE:
-- ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
'APPROVE OTHER
SIGNATURE(S):
z
ACTION OF BOARD 0 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
6` UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Capital Projects Management Division AND CORRECT COPY OF AN ACTION TAKEN
Accounting AND ENTERED ON THE MINUTES OF THE BOARD
CPM File: 135-0501/A.1.1 OF SUPERVISORS ON THE DATE SHOWN. ,
t
135.0501/A.5 ATTESTED
County Administrator's Office JOHN SW E ETEN,CLERK OF THE Bf RD OF SUP VISORS
County CounselASD COUNTY ADMINISTRATOR
Auditor Controller /' 1, ,,
County Administrator's Office(via CPM) y r f t n
AEPC Group,LLC(via CPM)
BY ��� � t% � DEPUTY
H:\2005\1350501\05I001002b.do0 Rev.10125/04 LDRAb Page 1 of 1 M382(10/88)
TO: BOARD OF SUPERVISORS •j',1 .;{a. CONTRA,
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: NOVEMBER 2, 2004 COUNTY
SUBJECT: APPROVE THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH OTTOLINI-BOOTH & ASSOCIATES ARCHITECTS, INC. FOR THE TENANT
IMPROVEMENTS AT 2530 ARNOLD DRIVE, MARTINEZ FOR THE COMMUNITY
DEVELOPMENT DEPARTMENT'S REDEVELOPMENT AGENCY (WW0388) ,(PI&
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the First Amendment in the amount of $12,430, authorizing extra work under the
Consulting Services Agreement dated July 27, 2004 with Ottolini-Booth & Associates Architects,
Inc. for additional architectural services for the Tenant Improvements at 2530 Arnold Drive,
Martinez. This First Amendment increases the scope of services and increases the Payment
Limit from $57,810 to $80,240.
2. AUTHORIZE the Director of General Services, or designee, to execute the First Amendment to
the Consulting Services Agreement and to issue written authorizations for extra work, in addition
to the authorization for the First Amendment, provided that the cumulative total cost for such
additional authorizations shall not exceed $10,000.
FINANCIAL IMPACT
Project costs are funded from the Redevelopment Agency's budget.
BACKGROUND
The Redevelopment Agency is in need of additional office space as they have outgrown their space
at 551 Pine Street. The project originally involved interior tenant improvements of approximately
6,284 square feet of leased space at 1785 Arnold Drive, Martinez, for the Redevelopment Agency.
The consultant had completed the site investigation and schematic design phases of work for the
1785 Arnold Drive site. Upon learning that space at the County-owned building located at 2530
Arnold Drive (Summit Centre) will be available, the County decided instead to relocate the
Redevelopment Agency to the Summit Centre. Doing so allows the County to save money by using
under-utilized County-owned space. This amendment authorizes the consultant to provide additional
services for site investigation, new background drawings, and schematic design for the new location.
Construction documents and construction support services are included in the original agreement and
will continue for the new project location.
CONTINUED ON ATTACHMENT: YES SIGNATURE: %&Md�d
,--i2ECOMMENDATiON OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
---APPROVE OTHER
SIGNATURE(S): . �t�,° 'J � t..
ACTION OF BOAF7(?Nv i U` a ,ff �x�? P i`i c! APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT ;
AYES. NOES:
ABSENTS: ABSTAIN.
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
AND CORRECT Y OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON TTHE MINUTES OF THE BOARD
Accounting OF SUPERVISOR4 ON THE DATE SHOWN,
CPM File: 250-0330/A.1.1 !-)
250-0330/A.5 ATTESTED ) �"-b Wil' 'i✓
County Administrator's Office JOHN SWEETEN,CLERK OF THE BOARD OF SUP VISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller ,.
Redevelopment Agency(via CPM)
Ottolini-Booth&Associates Architects,Inc.(via CPM) BY DEPUTY
✓ int i
H:1200312500330103L030035b.doc SJ:tb Page 1 of 1 M382(10/88)
File:250-0330,'A.1.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS,2530 ARNOLD DRIVE,MARTINEZ
FOR THE COMMUNITY DEVELOPMENT DEPAR"T'MEN"T'S
REDEVELOPMENT AGENCY
(WW0388)
1. Effective Date and Parties: Effective November 2,2004, Ottolini-Booth&Associates Architects, Inc. (herein called "Consultant"),a California
Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On July 27, 2004, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers tenant improvements at 1785 Arnold Drive,Martinez. The parties desire to further amend the Agreement to expand the scope of service and
to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section I(c),change the Payment Limit from$67,810.00 to$80,240.00,an increase of$12,430.00.
B. In accordance with Section 14 of the Agreement provide the following:
Increase the scope of services to provide site investigation, new background drawings, and schematic design phases of work at the new
location of 2530 Arnold Drive,Martinez in accordance with attached consultant's proposal dated October 15,2004.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:_. _
Title:_
(Designate official capacity in the business)
By
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary,chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,See.313.) The acknowledgment below must be signed by a Notary Public.
....................................... ..........................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
} ss
County of )
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known.
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/tbeir signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Senior Deputy County Administrator SILVANO B.MARCHESI
County Counsel
By:
Deputy
S7:tb
Attachment
tt:�2003\2500330\03LO30036a.doe Page I of 1
Ottolini Booth &Associates Architects, Inc.
WORK AUTHORIZATION
Date: October 15, 2004 Project Number: CC2530.0401.00
Agreement dated: July 27, 2004 Client Ref Number:
Between Ottolini Booth &Associates Architects, Inc. and
Contra Costa County General Services Department.
1220 Morello Avenue, Suite 100
Martinez, CA 94553
Attention:Attn Steve Jordan Via Email: sjord@gsd.co.contra-costa.ca.us
In accordance with the referenced agreement authorization is requested to proceed with the
Scope of Work as defined below:
Job Name: Tenant Improvements for the Redevelopment Agency
Job Address: 2530 Arnold Avenue, 1 st Floor
Martinez, CA
Description of Scope of Work:
The county has decided to relocate the Redevelopment Agency tenant improvement project from
1785 Arnold Avenue to the county owned building located at 2530 Arnold Avenue.The additional
fee to provide services as called for in the original contract is outlined below. It should be noted
that the original project was located in a shell building with no improvements in place.The new
location is a building that was built in the late 80's and has gone through several tenant
improvement cycles. The hard copy drawings that have been provided will need to be verified by
on site inspections. New background drawings will be created for this project. The new building is
fully sprinklered.The design and permit drawings for the fire sprinkler work will be a design-build
contract.As-Built documentation and Schematic Design had been completed for the original
building location as well.
Proposed Fee: Expenses Not Included
Original Contract: $67,810.00
Additional Fees:
Architectural: 6,600.00
Mech &Plumb: 3,190.00
Elec.: 2.640.00
Revised Fee: $80,240.00
Requested by: Approved by Client/Tenant:
Signature Signature
M. Bruce Ottolini AIA Principal
Name and Title Name and Title
October 15, 2004
Date Date
Ottolini Booth &Associates Architects, Inc.,4070 Bridge St., Ste 7, Fair Oaks, CA 95628
To: BOARD OF SUPERVISORS '. CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES X. COSTA
DATE: NOVEMBER 2, 2004' COUNTY
SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT WITH RBF
CONSULTING TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES
FOR THE IRON HORSE GREENSPACE/RESPITE AREA PARK, PLEASANT HILL FOR
THE COMMUNITY DEVELOPMENT DEPARTMENT (WH93013) if'JJ
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE a Consulting Services Agreement dated November 2, 2004 through February 10,
2005 with RBF Consulting in the amount of $45,755 to provide design and construction
management services for the Iron Horse Greenspace/Respite Area Park, Pleasant Hili.
2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to
issue written authorizations for extra work provided that the cumulative total extra cost for all
such authorizations shall not exceed $10,000.
FINANCIAL IMPACT
The project is funded by Redevelopment Agency and County Park Dedication Funds.
BACKGROUND
The Greenspace project will make use of the Iron Horse Corridor (the former Southern Pacific
railroad right-of way) to provide an open space amenity in the Pleasant Hill BART Station Area. The
work entails site demolition and preparation, and the construction and installation of paving, curbs
and gutter, fencing, drainage, electrical, irrigation, landscaping, picnic tables, a parking lot and one-
half mile of landscaped trail.
The consulting services agreement with RBF Consulting will provide for construction management
services during construction of the Iron Horse Greenspace/Respite Area Park project. The
agreement also provides for client-requested design services. The design services involve additional
sidewalk improvements to address a gap at the north end of the project.
14D
CONTINUED ON ATTACHMENT: YES SIGN f / +'
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION 0—PB41 O CO MITfEE
—APPROVE �OTHER
SIGNATURE($):
r a✓ 1� l Y. /t G.
ACTION OF BOARD ON!� u ✓. �'— —_-� APPROVED AS RECOMMENDED_�_ OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Capital Projects Management Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 270-0001/A.1.1 ,< I /`
270-0001/A.5 ATTESTED a#�< v '' ti
County Administrator's Office JOHN SWEETEN,CLERK OF THE BOARD OF SUP VISORS
County Counsel ANP COUNTY ADMINISTRATOR
Auditor Controller ✓'
Community Development Department(via CPM) BY --
RBF Consulting(via CPM) DEPUTY
H:\2000\2700001\00P001085b.doc JC:tb Rev.10/25/04 Page 1 of 1 M382(10/88)