HomeMy WebLinkAboutMINUTES - 11022004 - C34-C38 TO: BOARD OF SUPERVISORS ;� � > : ., Contra
FROM: JOHN SWEETEN, County Administrator Costa
DATE: November 2, 2004 County
SUBJECT: P300 #19787
SPECIFIC REEUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECD ATIQN:
ADOPT Position Adjustment Resolution Number 49787, reclassifying Social Services
Program Analyst position #4339 to Personnel Services Assistant III and Eligibility Work
Supervisor I position#4814 to Personnel Services Assistant 11 in the Employment and Human
Services Department.
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The incumbents are assigned to provide support to division managers and line supervisors in
the areas of discipline, ADA requirements and MOU interpretation/implementation. They also
work with division managers and line supervisors, as well as union representatives, regarding
changes in working conditions and the impact of other proposed changes and disciplinary
actions. The incumbent of the Social Services Program Analyst position has been performing
these duties for 4 '/x years and the incumbent of the Eligibility Work Supervisor I position has
been performing these duties for 2 'A years.
FWALIM ACT:
This action will result in a salary savings of $3,301.88 annually.
CONSEQUENCE ENCE QF NEGATIVE ACTION:
Failure to reclassifying these positions will result in the incumbents continuing to perform
duties inappropriately assigned to their classifications and may lead to difficulty retaining
employees Who have been trained to perform these duties.
CONTINUED ON ATTACHMENT: YES SIGNATURE: ,
,` Qa
" . RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S).-
ACTION
IGNATURES :ACTION OF BOAt{2WON � i, �°�` � # . � ,-�^a' � `° APPROVED AS RECOMMENDED
t e +� OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES Of
� j{ THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Larry Denial 5-1716
Cc: Human Resources Department ATTESTED
Employment and Human Services Department JOHN SWEETEN,CLERK OF THE BOARD OFSUPE VISORS
BY: ,DEPUTY
POSITION ADJUSTMENT REQUEST NO.
DATE `y 0 c)q
Department No. !
Department E_ nlAym nt & Human Services Budget Unit No. 50Org No. 5230 Agency No. A19
Action Requested 'Add (1) Personnel Services Assistant III and one (1) Personn",l Services Assistant
__pDsition, And Rpallocatp Social Services Program Analyst positior. w
Sipervisor I position #4814 to the new positions Proposed Effective Date:
- na,"fter Roard actio
CAncel positions 14339 _ 4814 when vacant
Classification Questionnaire attached: Yes 0 No® !Cost is within Department's budget: Yes 0 No
Total One-Time Costs(non-salary)associated with request: $ on
Estimated total cost adjustment(salary!benefits I one time):
Total annual cost $ Net County Cost $ Q
Total this FY $ UU N.C.C.this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
(for)Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE
Reclassify one (1) Social Services program Analyst (X4SH) ($6,159.71) position #4339 to Personnc
Services Assistant III (ARTA) ($6,092.99) AND one (1) Eligibilty Work Supervisor I (XHHA) ($5 ,6x
position #4814, to Personnel Services Assistant II (ARVA) ($5 ,442.63) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic! empt sa ry schedu .
Effective: ❑ Day following Board Action.
(Date)
for)Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE
13 Approve Recommendation of Director of Human Resources
0 Disapprove Recommendation of Director of Human Resources
® Other:
(for)County Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors
Adjustment APPROVED 1 DISAPPROVED 11 and County Administrator
1
DATE'; / % f�_ J �—�;(:> BY c
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL 1 SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s)as follows:
P300(M347)Rev 3/15/01
TO: BOARD OF SUPERVISORSCON, .
RA
FROM: Leslie T. Knight, Assistant County Administrator_
Director of Human Resources :` :h°gigCOSTA
COUNTY
DATE: November 2, 2004 j
SUBJECT:
P300 19776 i
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ADOPT Position Adjustment Resolution No. 19776 adding a Fire EMS Quality Improvement
Coordinator position in the Contra Costa County Fire Protection District, as recommended by the
Human Resources Director.
FISCAL IMPACT
The annual asst of approximately $110,266.00 in salary and benefits associated with this action is
within the Fire District's FY 04-05 budget.
BACKGROUND
This action is requested by the Fire District due to the expansion and enhancement of the District's
Advanced Life Support (ALS) program.
The number of fire stations staffed with paramedics has increased from 5 to 21. It is anticipated that
all 30 engine companies will be staffed with a paramedic within the next year.
ALS staffing from the private ambulance provider (AMR) has been reduced from two (2) paramedics
to one (1). Effective November 1, 2004, the Fire District will be responsible in providing the second
paramedic on EMS calls.
The new Fire EMS Quality Improvement Coordinator position will establish patient care standards
and policies and procedures; monitor EMS activities and prepare reports relative to incident
responses; manage the Pre-Hospital Care Reporting system and prepare audits; conduct field
evaluations of emergency medical technician (EMTs) and paramedics during EMS calls; develop
performance improvement plans and remediation programs and other related duties as assigned.
CONSEQUENCE OF NEGATIVE ACTION
If the position is not allocated, the Fire District's internal oversight program will be managed
inadequately.
CONTINUED ON ATTACHMENT: t.,..•YES SIGNATURE:
._--RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
z
-APPROVE , OTHER
i
SIGNATURE(S):
ACTION OF Bc, `ON
APPROVED AS RECOMMENDED OTHER
,�50 �A
VO-TI70F SUPERVISORS ,
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
---A UNANIMOUS(ABSENT "'C,. ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
YES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: — SHOWN. , }
Orig.Dept: Human Resources Department ATTESTED s
Cc: County Administrator JOHN SWEETEN,CLERK OF'THE BOAR O OF
SUPERVISORS AND COUNTY ADMINISTRATOR
r
BY °3.. s �� �` ,DEPUTY
M382(953/88)
6 I lUU44
OFFICE POSITION ADJUSTMENT REQUEST � � 76
COUNTY ADMI !z"3 A a M3tRDAT
Contra Costa County Department No./ COPERS
Department fire Protection District Budget Unit No. 7300 Org No. 7300 Agency No. A-70
Action Reques e one Fire alit Im rovement Coordinator position
(RWSD $6182 -
-
repose ec i ve ate:As sodfl as-'possible.
Classification Questionnaire attached: Yes D No C9
Cost is within Department's budget: Yes N No 0
Tota`! One-Time Casts (non-salary) associated with request: 0
Estimated total .cost adjustment {salary/benefitslone time:
Total annual cost $ 11.0,266 Net County Cast $ 0 �
Total this FY $ 53 788 N.C.C. this FY -
SOURCE OF FUNDING TO OFFSET ADJUSTMENT In Y 04-05 Budge,t
t*panmont must Intdate neoeaawy adjusbnent and suwnit to CAO.
use addltlww sheet for further explanadans or cornrnenft.
or epa men ea
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEP E
/-,a d
y County Adminisfrafor Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE
ADD. One (1) Fire EMS (Emergency Medical Services) Quality Improvement
Coordinator positi
TO: BOARD OF SUPERVISORS
CONTRA
FROM: Leslie T. Knight, Assistant County Administrator- COSTA
Director of Human Resources 7 FPS
DATE: November 2, 2004 .,�r�.��.:K
COUNTY
SUBJECT: Position Adjustment Resolution #19777 䵂
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION : Adapt Position Adjustment Resolution #'s 19777 and 19778 reclassifying a
RN Advanced Level to a Charge Nurse and cancelling one vacant Charge Nurse position and adding
one RN — Experienced Level position.
FISCAL IMPACT: The cost of the reclassification is fully offset by the cancellation of the vacant
Charge Nurse position and the addition of the RN — Experienced Level position. There is no cost
associated with these actions.
BACKGROUND: Health Services has requested the reclassification of position #7507 from RN —
Advanced Level to Charge Nurse. Duties of this position include monitoring, directing, and evaluating
patient care and personnel assignments, acting as a resource for the nursing staff, assisting in the
planning, implementation, and evaluation of goals and policies, and providing training to subordinate
staff. Human Resources staff has studied the duties of this position and has determined that Charge
Nurse is the appropriate classification. Furthermore, the incumbent meets all the requirements of
reclassification without exam. The cancellation of the vacant charge nurse position coupled with the
addition of an RN — Experienced Level will make both P300 transactions cost neutral while
providing the necessary staff coverage in the Critical Care Unit.
RESULT OF NEGATIVE ACTION: If this reclassification is not approved, the incumbent of position
#7507 will be working out of class and will not be compensated appropriately for the duties she is
performing. Furthermore, if the add/cancel request is not approved, Health Services will be unable to
accomplish the reclassification at no additional cost to the department.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
.- 2
SIGNATURE(S): 'S
ACTION OF B�A4 ON ! { . .-H .i 1 � APPROVED AS RECOMMENDED `k OTHER --
i
VOTE OF SUPERVISORS
.r I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
S UNANIMOUS(ABSENT_ /'14 ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
Orig.Dept: Human Resources Department ATTESTEDvo �._
Cc: County Administrator JOHN SWEETEN,CLERK F THE 90AI I RD OF
SUPERVISORS AND COUNTY ADMIN(STRATOR
M382(10J$8)
6Y_ _o .Fr ,DEPUTY
v"Ml e A Y td*ry;t}}�ry�.l}/+^.4,, jjj'()gj';�P"hyij����(�
POSITION ADJUSTMEN REtUEST
OCT 13 Qt'T .1 - C
OFFICE OF :DATE "I
CjiOUNTY AQMINIST R TCR D ME 04 OCT 13 �'
DEPARTMENT: Heaith_ervices/Hosspital & HC BUDGET UNIT NO. 0540 ORG NO. 6308 AGENCY NO. A-18
ACTION REQUESTED: Reclassify Position No.7507, RN Advanced level (VWXE) to Charge Nurse (VWTF)
Penny Taylor,RN,CCRN; #42041
PROPOSED EFFECTIVE DATE:
CLASSSIFICATION QUESTIONAIRE ATTACHED: YES 0 NO 0 Cost is within dept budget: Yes ® No 0
TOTAL ONE TIME COSTS (non-salary)ASSOCIATED WITH REQUEST: $ -0- i'N'Nov �5q Q&O i
ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/ane-time): 6rt oqw".E W;�3 (
TOTAL ANNUAL COST $--0-- NET COUNTY COST $ -0-
TOTAL THIS FY $ _0__ N.C.C.THIS FY -0- ' '
SOURCE OF FUNDING TO OFFSET ADJUSTMENT NA
DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO.
USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS,
Frances Trant, Personnel Analyst
(for)William B.Walker, MD, Health Services Director
REVIEWED BY CAO AND RELEASED TO HUM7YEPUTY
URCES DEPARTM T
. COLIN Y ADMINISTRATOR AT
HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE
SEE ATTACHED
Amend Resolution 71/17 establishing positions and resp€ufiions €€ocati clas s to the Basic/Exempt salary schedule.
Effective: ❑ Day fallowing Board Action
(date)
(for) DI TOR OF HUMAN RESOURCES
COUNTY ADMINISTRATOR RECOMMENDATION DATE: t�
-,""Approve Recommendation of Director of Human Resources
0 Disapprove Recommendation of Director of Human Resources
0 Other: (a� -C.
(for) COUtTrY ADMINSTRATOR
BOARD OF SUPERVISORS ACTION: John Sweeten, Clgrk of the Board of Supervisors/County Administrator
Adjustment: APPROVED,; DISAPPROVED 0 -
DATE: i ,' ,-, i BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION. Adjust classes)/position(s)as follows:
Y
IF REQUEST IS TO ADC? PROJECT POSITIONS/CLASSES, PLEASE COMPLETE OTHER SIDE
HUMAN RESOURCES DEPARTMENT RECOMMENDATION
P300 #19778
RECLASSIFY position #7507 from Registered Nurse--Advanced level
(VWXE) at salary level L32 1878 ($6861.64—7033.18) to Charge Nurse
(VVVTTF) at salary level L351883 ($8693.23 —7379.29).
r
BOARD OF SUPERVISORS = � Contra
t� r -
M: LESLIE T. KNIGHT, Assistant County "', Costa
Administrator— Director of Human Resources County
i, i'E: 111 /04
SUBJECT: Adopt P300#19764
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ADOPT Position Adjustment Resolution No. 19764 reclassifying one Network Administrator I to a Network
Administrator Il in the General Services Department as recommended by the Human Resources Director.
FISCAL IMPACT: There P e no Net County Casts associated with this action. This position will be fully
funded through a reductior in s finding for professional services. According to the General Services
Department, there will be a� --arly st of$10,517 per annum.
BACKGROUND: The General arvices Department has requested the reclassification of Donald Cody, a
Network Administrator I to be reclassified to a Network Administrator 11. Mr. Cody's position is responsible for
supporting, maintaining, and stabilizing all network functionality within the department. It has been determined
that the appropriate classification for the incumbent is that of Network Administrator II.
CONSEQUENCE OF NEGATIVE ACTION: The employee will continue to not be properly compensated
for the higher-level job duties he is performing.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES:C` , , R
ACTION OF BQ ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
s ` UNANIMOUS(ABSENT r
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Davida Amenta,Admin Services Officer 37125
Stacy Ruthrauff,Human Resources Analyst 5-1724
Lary Daniel,Personnel Services Supervisor 5-1716
Cc: General Services,Administration ATTESTED
Human Resources JOHN SWEETEN,CLERK OF THE BO , D OFSUPERVISORS
r
BY: ,:.� tf r' .� DEPUTY
SEP 0 7 2004 POSITION ADJUSTMENT REQUEST ED I q 1 y
jl �F , �� .1 ^�c ,L3,rt Date: 8/31/2044
4 l.i i'
ADMINISTRATOR
- .,.. Department No.! �I' w t :
Department: General Services Budget Unit No: 0 Org No.: 0149 Agency No.: 66
Action Requested: Reclassify person and position, Donald Cody, position no. 66-1770, from Network
Administrator I to Network Administrator 11
Proposed Effective Date: 9/1/2004
Classification Questionnaire Attached: Yes 0 No❑
Cost is within Department's Budget: Yes[E No
Total One-Time Costs(non-salary)Associated With Request: $0
Estimated Total Cost Adjustment(salary/benefits/one time cost): $10,517
Total Annual Cost $10,517 Net County Cost $0
Total This FY $8,764 N.C.C. This FY $0 /
SOURCE OF FUNDING TO OFFSET ADJUST: Reduction in spending for professional services
Department must Initiate necessary adjustment and submit to CAO,
Use additional sheet for further explanations or comments.
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMA�--NY�RE URGES DEPARTME
7.
Deputy
f Coun Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION Date 10/19/04
Reclassify one Network Administrator I (LNSA) position #1770, salary level B85-1694
($5495.42-$6679.72) to Network Administrator II (LNSB) salary level B85-1787
($6025.48-$7324.01),
Amend Resolution 71117 establishing positions and resolutions=Human
asic! mpt salary sehe as described above.
Effective: E] Day following Board Action. .
11 j 1 12004 (Date)
Resources
CO NTY ADMINISTRATOR RECOMMENDATION Date ZO
Approve Recommendation of Director of Human Resources
Disapprove Recommendation of Director of Human Resources
F� Other: r_;(or)C�ounty
�dministrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors
DATE: � ;i-�. r��� �-° �:: By:
Adjustment APPROVEDCounty Administrator
,. DISAPPROVED ! and �
APPROVAL OF THIS ADLIUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION
Adjust classes)/position(s)as follows:
r
P300(M347) Rev 7/1/95
TO- BOARD OF SUPERVISORS
CONTRA
FROW Leslie T. Knight, Assistant County Administrator-
Director of human resources 7. ta:Y COSTA
[TATE: November 2, 2004 COUNTY
SUBJECT:B ECT: Add one (1) Information Systems Specialist III Position in
the Community Services Department
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution number 19763 adding one Information Systems
Specialist Ill position.
FISCAL IMPACT:
For FY 2004-05 the cost of this action is $65,430 in which 49% is covered by State Child
Development funds and 51% is covered by Federal Head Start funds.
BACKGROUND:
The Community Services Department is requesting this position in order to have a sufficient
level of staffing to handle computer upgrades, changes and computer related problems.
The department has 400 computers in 25 locations countywide connected to the department's
wide area network.
Currently the department employs 2 permanent information technology staff and 1 contract
information technology support person to provide service to its employees utilizing the
computer on a daily basis.
The addition of this position will allow the department to eliminate the use of the contract
employee.
CONSEQUENCE OF NEGATIVE ACTION:
If this position is not added the department will not be able to provide an adequate level of
computer support needed for staff utilizing computers in department.
CONTINUED ON ATTACHMENT: YES SIGNATU
4-`RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ATI OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE.$"`.-_. ';u .�-•r.G...- � .°-.,�" ,...,,
ACTION OF BO ON APPROVED AS RECOMMENDED OTHER
{
VOTE OF SUPERVISORS
' f I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
T UNANIMOUS(ABSENT I '� ( ) CONY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES:, MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
AB SENT: ABSTAIN: SHOWN.
Orig.Dept: Human Resources Department ATTESTED
Cc: County Administrator JOHN SWEETEN CLERIC OF THE B ARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY k„w' ,.�• .✓ `'c. s t a ..�.....��..,,..o,..- ,DEPUTY
M382(403(88)
S `
DC
e"1
CONTIA CO STA C till N T Y '�•�•
COMMUNITY SERVICES
DEPARTMENT Date: September 2, 2004
Ton Colon To: Dorothy Sansoe, Senior Deputy County Administrator =
CONTRA C05TA COUNTY
COMMUNITY SERVICES DEPARTMENT
DATE: September 2, 2004
TO: Dorothy Sansoe, Senior Deputy County Administrator, Health &Welfare
Division, Office of the County Administrator
FROM: Al Prince, ASO
RF: P-300 for CSD Information Systems Specialist III Position
This memo is response to your recent request for additional information on
the Departments P-300 to create an additional Information Systems
Technician I Position.
While you and I have been discussing the merits of the Technician position, the
Department has decided to amend the original request from a CSD Information Systems
Technician I Position to a CSD Information Systems Specialist III Position. The P-300 for
the CSD Information Systems Specialist osi ace . T e epartment is no
longer interested in pursuing the Technician position.
You inquired previously as to whether or not CSD had considered retaining the services
of the CAO's Department of Information Technology (DOIT) before we had requested
another IT position for the Department. The answer is yes. From a cost and benefit
standpoint it is clearly in the Department's best interest to create the new Specialist
position.
For FY 2004-2005, DOIT is charging $100.00 hour for a computer technician to work on
computer and LAN (Local Area Network) issues and a flat rate of$33.95 per terminal
per month to work on WAN (Wide Area Network) issues.
At $100.00 per hour a fulltime DOIT Technician would cost the Department
approximately $208,000.00 a year, not including overtime.
We are projecting that the new CSD Systems Specialist I position will cost the
Department approximately $39..76 an hour (includes Fringe Benefits and the 3%
COLA) at a projected annual cost of approximately $ 82,648.00.
To create the new CSD position versus hiring a full time DOIT tech will represents a cost
savings to the Department of$60.24 per hour, or $125,136.00 per year.
It gets even more expensive when you add DOIT's WAN service. As mentioned earlier,
DOIT charges a flat rate of $33.95 per terminal, per month for WAN services.
Unfortunately; most technicians don't always know what kind of IT problem they have
until they have had an opportunity to actually visit one of our 22 locations and diagnose
the problem. If it turns out to be a WAN problem, our CSD employee is trained to take
care of it.
If it is a DOIT computer/ LAN technician who encounters the same problem, they will,
in most cases, not repair it, but will instead contact a DOIT WAN technician to come out
and fix it.
With approximately 245 CSD terminals now connected to the Department's WAN ,
DOIT's WAN service would cost the Department approximately $8,317.75 a month and
$99,813.00 a year.
Finally, with a three person workforce, our CSD IT staff is much more familiar with the
staff (and computers) at our centers, making for a much more personalized working
experience.
Having worked with DOIT staff, I know that they are just as competent, customer
friendly and hard working as our own CSD staff. That being said, if CSD is allowed to
continue its efforts to maintain it's own IT Division, CSD will able to employ
approximately three full time, permanent project IT employees for less than what it
would cost to hire one DOIT employee and purchase DOITs WAN coverage. The benefit
of having three CSD full time employees versus one DOI employee is overwhelming.
CSD's Fiscal staff compared the cost of retaining the current contractor versus the cost
of a new Permanent Project position. it will cost the Department approximately $10,000
a year more if we go with the new position. Cost savings to cover this additional
expense have already been achieved with the development and implementation of in-
house software, thus eliminating the need to lease it from an outside source.
I hope that this memo adequately answers your questions regarding this matter. The
Department would like to proceed with the processing of our P-300.
Please phone me at 646-5940 if you have any questions. Thank you.
CC: Tony Col6n
Sung Kim
Mary lane Robb
2
POSITION ADJUSTMENT REQUEST NO.
DATE 09/02/04
Department No./ COPERS
Department_ _ Community Services Budget Unit No. 588 Org No. 1401 Agency No. 59
Action Requested ADD (1 ) Information Systems Soeeialist III (LTTA) position
Proposed Effective Date: 09/13/04
Classification Questionnaire attached: Yes No
Cost is within Department's budget: Yes ® No [�
Total One-Time Costs (non-salary) associated with request: $ 00.00
Estimated total cost adjustment (salarylbenefits/one time:
Total annual cost $82,648 Net County Cost $ 00.00
Total this FY $_65,430 N.C.C. this FY $ 00.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT-Child Development State - 49% and Mead Start/Early Head Start
Federal - 51%
Department must initiate necessary adjustment and submit to GAO.
Use additions!sheet for further explanations or comments.
(f r) pat en# Head
REVIEWED BY CAO AND RELEASED TO HUMAN SERVICES DEPAR ENT______________________
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the BasicfExempt salary schedule as described above.
Effective: ❑ Day following Board Action.
(Date)
(for) Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
r-1 Approve Recommendation of Director of Human Resources
® Disapprove Recommendation of Director of Human Resources
Other:
(for) County Administrator
BOARD OF SUPERVISORS ACTION: -__-------John Sweeten, Clerk of the Board ofSupervisors -_
Adjustment APPROVED 0 DISAPPROVED 0 and County Administrator
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD`ACTION
-
Adjust classes)/position(s) as follows:
P300 (M347) Rev 7/1195
SEP 0 -t2004
OFFICE 0;7 POSITION ADJUSTMENT REQUEST NO.- _,, q '7 :
t 05 T 011 T 'l DATE 09/02/04
1TYAFI1
p `
�i 77 COPERS
Department Co munity Services Budget Unit No. 588 Or .� ' 1401 Agency No. 59
Action Requested ADD 1 Information S stems S eci T on
Proposed Effective Date: 09/13/04
Classification Questionnaire attached: Yes❑❑ No
Cost is within Department's budget: Yes� leo 4
Total One-Time Costs (non-salary) associated with request: $ 00.00
Estimated total cost adjustment (salary/benefits/one time:
Total annual cost $ 82.648 Net County Cost $ 00.00
Total this FY $ 65,430 - -_ N.C.C. this FY $ 00.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Child Development State — 4911 and Head Start/Early Head Start
Federal — 51%
Department must initiate necessary adjustment and submit to CAO.
Use additional suet for further explanations or comments.
(f r) pahnient dead
REVIEWED BY CAC} AND RELEASED TO HUMA Vl`C S DEPAR �� ��`r�"-_________..____
e y Co my Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE October 27, 2004
ADD one (1) Information Systems Specialist III (LTTA, QS$ 1541 $4722.91 - $5740.72) position.
Amend Resolution 71/17 establishing positions and resolutions allocating classes tot a Ba empt s�aiary schas desc' above.
Effective: Day fallowing Board Action.
(Date)
(for) Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION --------
== DATE:
9Approve Recommendation of Director of Human Resources
1Disapprove Recommendation of Director of Human Resources''``
Other:
�... (for) County Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Boars! of Supervisors_
Adjustment APPROVED;( DISAPPROVED i and County,Administrator
DATE:
B Y: `
'�' A`_
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows:
a
P300(M347)Rev 711195
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COMMUNITY SERVICES {
DEPARTMENT Date: September 2, 2004
CID
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Tony chis To: Dorothy Sansoe, Senior Deputy County Administrator
Executive Director Leslie Knight, Director of Human Resources y/
Patricia Stroh, PhD From: Tony Coldn, Community Service Department Director, .
Program Services 41
°imoor CC: Tonza Harvey, Human Resources Analyst III
Subject: P-300 Justification to ADD one (1) Information Systems Specialist III
The attached P-300 requests approval for the Community Service Department to
CREATE one (1) Information Systems Specialist III position.
The Department's IT unit, which is housed in Concord, provides computer and
software support to approximately 400 Department employees located at 25
County wide locations ranging from Brentwood to south Richmond in the west. All
25 locations are connected to the Department's Wide Area Network either through
Tw1 lines or high-speed modems.
One of the anticipated drawbacks of the Department's continued efforts to improve
and expand its data technology capacity is that the system itself becomes more
complicated to operate and maintain. As a result, the request for service calls
continues to grow. Most of these requests require onsite service assistance. In
order to keep the system operational, the Department has to have on board
qualified staff that can drive to the locations, determine what the service problem
is, and make the necessary repairs to resolve the problem in a timely fashion.
Because the technology continues to evolve, this requires that we have sufficient
staff to upgrade and/or change the current hard ware and software at the 25
locations, and be able to train our staff at those locations.
Currently, this position has been filled with independent contractors for the past
three years. The Department believes that it would be wiser for the organization to
_. add and fill a permanent position rather than rely on independent contract help.
The Department plans to fill this position from an existing eligible list.
Thank you for your prompt consideration of this request.
2520 Stanwell Dr.Suite 200
Concord,California W20
Tot 925 646 5914
PPx 925 846 $904
www.ccccad,org
CONTRA COSTA COUNTY
C' MM NTTY ER1JXC' fAARTM NT
DATE: September 2, 2004
TO: Dorothy Sansoe, Senior Deputy County Administrator, Health &Welfare
Division, Office of the County Administrator
FROM: Al Prince, ASO
RF: P-300 for GSD Information Systems Specialist III Position
This memo is response to your recent request for additional information on
the Departments P-300 to create an additional Information Systems
Technician I Position.
While you and I have been discussing the merits of the Technician position, the
Department has decided to amend the original request from a CSD Information Systems
Technician I Position to a CSD Information Systems Specialist III Position. The P-300 for
the CSD Information Systems Specialist osi ace . he apartment is no
longer interested in pursuing the Technician position.
You inquired previously as to whether or not GSD had considered retaining the services
of the CAO's Department of Information Technology (DOIT) before we had requested
another IT position for the Department. The answer is yes. From a cost and benefit
standpoint it is clearly in the Department's best interest to create the new Specialist
position.
For FY 2004-2005, DOIT is charging $100.00 hour for a computer technician to work on
computer and LAIN (Local Area Network) issues and a flat rate of$33.95 per terminal
per month to work on WAN (Wide Area Network) issues.
At $100.00 per hour a fulltime DOIT Technician would cost the Department
approximately $208,000.00 a year, not including overtime.
We are projecting that the new CSD Systems Specialist I pos€tion will cost the
Department approximately $39.36 an hour (includes Fringe Benefits and the 3%
COLA) at a projected annual cost of approximately $ 82,648.00.
To create the new CSD position versus hiring a full time DOIT tech will represents a cost
savings to the Department of$60.24 per hour, or $125,136.00 per year.
It gets even more expensive when you add DOIT's WAN service. As mentioned earlier,
DOIT charges a flat rate of$33.95 per terminal, per month for WAIN services.
Unfortunately; most technicians don't always know what kind of IT problem they have
until they have had an opportunity to actually visit one of our 22 locations and diagnose
the problem. If it turns out to be a WAN problem, our CSD employee is trained to take
care of it.
If it is a DOIT computer/ LAN technician who encounters the same problem, they will,
in most cases, not repair it, but will instead contact a DOIT WAN technician to come out
and fix it.
With approximately 245 CSD terminals now connected to the Department's WAN ,
DOIT's WAN service would cost the Department approximately $8,317.75 a month and
$99,813.00 a year.
Finally, with a three person workforce, our CSD IT staff is much more familiar with the
staff(and computers) at our centers, making for a much more personalized working
experience.
Having worked with DOIT staff, I know that they are just as competent, customer
friendly and hard working as our own CSD staff. That being said, if CSD is allowed to
continue its efforts to maintain it's own IT Division, CSD will able to employ
approximately three full time, permanent project IT employees for less than what it
would cost to hire rine DOIT employee and purchase DOIT's WAN coverage. The benefit
of having three CSD full time employees versus one DOI employee is overwhelming.
CSD's Fiscal staff compared the cost of retaining the current contractor versus the cost
of a new Permanent Project position. It will cost the Department approximately $10,000
a year more if we go with the new position. Cost savings to cover this additional
expense have already been achieved with the development and implementation of in-
house software, thus eliminating the need to lease it from an outside source.
I hope that this memo adequately answers your questions regarding this matter. The
Department would like to proceed with the processing of our P-300.
Please phone me at 645-5940 if you have any questions. Thank you.
CC. Tony Colvin
Sung Kim
Mary Jane Robb
2
POSITION ADJUSTMENT REQUEST NO.
DATE 09/02/04
Department Nod COPERS
Department Community Services Budget Unit No. 588 Org No. 1401 Agency No. 59
Actions Requested ADD 1 Information Systems S ecialist III LTTA osition
Proposed Effective Date: 09/13104
Classification Questionnaire attached: Yes
Cost is within Department's budget: Yes , �o No
�
Total One-Time Costs (non-salary) associated with request: $ 00.00
Estimated total cost adjustment (salary/benefits/one time:
Total annual cost $.82.643 Net County Cost $ 00.00
Total this FY $ 65,430 N.C.C. this FY $ 00.00
SOURCE OF FUNDING TOOFFSET ADJUSTMENT Child Develo gent State — 49% and Head Start/Early Head Start
Federal — 51%
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
{f Ot
_!;Ypahnient Head
REVIEWED BY CAO AND RELEASED TO HUMAN SERVICES DEPAR ENT
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION________----- DATE
Amend Resolution 71117 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule as described above.
Effective: Day following Board Action.
(Date)
(for) Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
M Approve Recommendation of Director of Human Resources
C] Disapprove Recommendation of Director of Human Resources
Other:
(for) County Administrator
BOARD OF SUPERVISORS ACTION:~_ John Sweeten, Clerk oftheBoard of Supervisors
Adjustment APPROVED 0 DISAPPROVED 0 and County Administrator
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOfWING BOARD ACTION
Adjust class(es)/position(s) as follows:
P300 (M347)Rev 711195
SSP 4 ..2004
POSITION ADJUSTMENT REQUEST NO. /` q lr
OFFICE ( ,�
I' COUNTY � tr:7`',t F i,:('l'FtT'iDATE 09/02/04
ADM", Department Nt�t/ GOFERS
Department Community" ery ces Budget Unit No. 588 Or . 1401 Agency No. 59
Action Requested ADD 1 Information S stems S eci6T .s on
Proposed Effective Date: 09/13/04
Classification Questionnaire attached: Yes No
Cost is within Department's budget: Yes Z �o M
Total One-Time Costs (non-salary) associated with request: $ 00.00
Estimated total cost adjustment (salarylbenefits/one time:
Total annual cost $82,648 Net County Cost $ 00.00
Total this FY $ 66.430 N.C.C. this FY $ 00.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Child Development State - 49% and Head Start/Early Head Start
Federal - 510
Department must initiate necessary adjustment and submit to CAG.
Use additional sheet for further explanations or comments.
(f r} pa t ant Head
REVIEWED BY CAO AND RELEASED TO HUMA VIS DEPA T
D e u t Co.,TM'.Y__
p y my Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE October 27, 2004
ADD one (1) Information Systems Specialist III (LTTA, QS5 1541 $4722.91 - $5740.72) position.
Amend Resolution 71117 establishing positions and resolutions allocating classes to t e Iia empt salary sch as desc above.
Effective: Day following Board Action.
13 (Date)
{for} Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE: o .m"2- i-ou
Approve Recommendation of Director of Human Resources
,[Disapprove Recommendation of Director of Human Resources ✓`
Other: f
(for) Count Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors
Adjustment APPROVED DISAPPROVED 0 and County.Administrator
DATE: Ay,t �� 1 t 2 't "rC; Z� BY: r L'-��.�'�
c �, t
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)lposition(s) as follows:
Y
P300(M347)Rev 711195