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HomeMy WebLinkAboutMINUTES - 10262004 - C60-C69 TO: BOARD OF SUPERVISORS FROM: William Walker, M. D. , Health Services Director Contra By: Jacqueline Pigg, Contracts Administrator Costa DATE: October 13, 2404 County s#sC3JEcT: Approval of Contract Amendment/Extension Agreement #26-360---- '1 with DELIVEREX ° SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECONbMNDAT ION(S) : Approve and authorize the Health Services Director or his designee (Jeff Smith, M. D. ) to execute on behalf of the County, Contract Amendment/Extension Agreement #26-360-7 with DELIVEREX, a corporation, effective October 26, 2004, to amend Contract #26-360-3 (as amended by Contract Amendment Agreements #26--360--4, #26--360--5 and #26-360-6) , to increase the total Contract Payment Limit by $1.20, 000 from $598, 000 to a new total payment limit of $71.8, 000, and to extend the term of the Contract through April 30, 2005. FISCAL I rn,: Funding for this contract is included in the Department' s Enterprise I Budget. BACKGROUND/REASON(S) FOR RECO),=NDATION(S) : On December 18, 2001, the Board of Supervisors approved Contract #26- 360-3 (as amended by Contract Amendment Agreements #26--360-4, #26-360-5 and #26-360--6) with DELIVEREX, for the period from November 1, 2001 through October 31, 2004, to provide off-site medical records storage and retrieval services for Contra Costa Regional Medical Center (CCRMC) and various Divisions within the Health Services Department . Approval of Contract Amendment/Extension Agreement #26-360-7 will allow the Contractor to provide additional services through April 30, 2005, as requested by the Department, due to a continuous increase in utilization during the term of the agreement, which was actually higher than originally anticipated. CQo#YT'INUED ON ATTACHMENT: Yom._ SIGNAIUaE: RECOMMENDATION OF COUNTY ADMINISTRATOR RE4)4ME ATION OF BOARD COMM# EE ,--'APPROVE _ OTHER NTU t �q t t r ACTION OF BOARDO € /f APPROVED AS RECOMMENDED OTHER s TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director 1, .: Contra By: Jacqueline Pigg, Contracts Administrator Costa DATE: October 13, 2004 County SUBJECT: Approval of Contract Amendment Agreement#26.362.6 with Dobri Kiprov, M.D., Inc.. 0.41 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION&.- Approve and authorize the Health Services Director, or his designee, {teff Smith, M.D.) to execute on behalf of the County, Contract Amendment Agreement #26.362.6, with Dobri Kiprov, M.D., Inc, a Professional Corporation, effective October 1, 2004, to amend Contract #26-362.4 (as amended by Contract Amendment Agreement #26.362-5), to increase the Contract Payment Limit by $104,000 from $100,000 to a new total payment limit of$200,000 with no change in the original term through March 31, 2005. Funding for this Contract is included in the Department's Enterprise I Budget. On April 20, 2004, the Board of Supervisors approved Contract #26.362-4 (as amended by Contract Amendment Agreement #26-362-5) with Dobri Kiprov, M.D., Inc. (formerly Bay Area Mobile Apheresis Program), for provision of therapeutic apheresis services, for the period from April 1, 2004 through March 31, 2405. At the time Contract #26.362.4 (as amended by Contract Amendment Agreement #26.362-5) was negotiated, the payment limit was based upon targeted levels of utilization. However, the utilization of services continues to exceed the Department's projections. Approval of this Contract Amendment Agreement #26-362.6 will allow Contractor to provide additional units of apheresis services through March 31, 2045 • r r F ` CONTINUED N ATTACHMENT: YES SIGNATURE: 4 t r 'RECOMMENDATION OF COUNTY ADMINISTRATOR REC0 MA AJjON OF BOARD COMMITTEE APPROVE OTHER �— SIGNATURE(S) ACTION OF BOARD&1sy '^ /_ % r`"'!~..' APPROVED AS RECOMMENDED _.._ ° ` OTHER i a VOTE,OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF .. E IriOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: 'Jeff Smith, M. D. (3705113) CC: Health Services Dept. (Contracts) ; Auditor-Controller Risk Management BY DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director . Contra By: Jacqueline Pigg, Contracts Administrator Costa DATE: October 13, 2004 County SUBJECT: Approval of Sharing Agreement #26.424.6 with the U.S. Department of Veterans Affairs Northern California Health Care Systems (VANCHCS) _C_4#21 1 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S)- Approve and authorize the Health Services Director,or his designee(Jeff Smith,M.D.),to execute on behalf of the County,Sharing Agreement#V26 IS-6423,(County#26424.6),with the U.S.Department of Veterans Affairs Northern California Health Care System(VANCHCS),in an amount not to exceed$83,340,for the provision of Oncology services for patients referred for treatment by Contra Costa Regional Medical Center physicians, for the period from October 1, 2004 through September 30, 2005. FISCAL IMPACT: This Contract is funded in the Health Services Department's Enterprise I Budget. The services provided for the County's patients under this Contract are billable to patients and third party payors. BACKGROUND/REASONS) FOR RECOMMENDATION(S): For many years the County and U.S. Department of Veterans Affairs has maintained a mutual sharing agreement,which has made available to the County specialized medical services not otherwise available due to lack of resources, equipment, and personnel. These services included specialized laboratory testing, radiology services, nuclear medicine studies, CT scans, MRI's, dermatology, gastroenterology, urology, audiology and speech,and ophthalmology services. The County provided Emergency Room treatment and inpatient care, including certain ancillary services, for VA-referred patients. Under the terms of this Sharing Agreement #26424-6, VANCHCS will continue to provide Oncology services,including physician services with 24 hours of on-call coverage,Tumor Board,and clinic support,to County's patients at the VA Outpatient Clinic in Martinez, for the period from October 1, 2004 through September 30, 2005. The Contract documents have always been prepared by the Veterans Administration. 3 CONTINUED YES SIGNATUJ1E.- 1 L,--'RECOMMENDATION OF COUNTY ADMINISTRATOR RE404MENOATION OF BOARD COMMITTEE 1-_' APPROVE OTHER « !GNAT R S : € ACTION OF BOARD O ft - _ APPROVED AS RECOMMENDED _ OTHER Ir VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT %'- } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK 67F THE BOARD OF SUPERVISORS AND COUNTI ADMINISTRATOR Contact Person: Steve `Sreamin, M.D. (37065122) CC: Health Services Dept. (Contracts) r. Auditor-Controller Risk Management BY DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Walker, M. D. , Health Services Director Contra By: Jacqueline Pigg, Contracts Administrator ©Std DATE: October 13, 2004 County SUBJECT: ,0 Approval of Contract Amendment/Extension Agreement #26-464-3 with SPECIFIC REQUEST( )OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECC)1!MNDATION(S) : Approve and authorize the Health Service Director or his designee (Jeff Smith, M. D. ) to execute on behalf of the County, Contract Amendment/Extension Agreement #26-464-3 with Angelica Matamoros, a self-employed individual, effective October 18, 2004, to amend Contract, #26-464-2, to increase the total Contract Payment Limit by $20, 007 from $22, 680 to a new total payment limit of $42, 687 and to extend the term of the Contract through October 31, 2005 . FISCAL IMPACT: This Contract is 100% funded by the March of Dimes, Y & H Soda Foundation, New Kid, and Antioch Women' s Club grants funds. BACKGROUND/REASON(S) FOR R.ECOMt► MATION(S) : In February 2003, the County Administrator approved and the Purchasing Services Manager executed Contract #26-464-2 with Angelica Matamoros, to assist in the coordination of the promotora (Promote) program for the Bay Point Family Health Center, to train community residents to become community health educators to increase access to health education or Spanish-speaking residents for the period from January 4, 2004 through January 31, 2005. The Department has received more grant funding from private organizations, therefore allowing a greater expansion of the promotora program. Approval of Contract Amendment/Extension Agreement #26-464-3, will allow Contractor to provide additional services, including providing Spanish/English translations as needed to assist with training of community resident promotoras, organize community workshops, promotion, and publicity project, and assist the Center Manager in identifying other Health education community needs, through October 31, 2005. { tlsµ,c RECOMMENDATION OF COUNTY ADMINISTRATOR REC, I EN[s' TION OF BOARD COMMITTEE APPROVE OTHER 9fGIA7 R S 3LZ�___ � ACTION OF BOARD`�N {1 :.:. -' a t a . APPROVED AS RECOMMENDED OTHER r VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE i UNANIMOUS (ABSENT 9` y' v ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Xr ATTESTED ; r l t.- JOHN SWEETEN,CLERK OF THE/`BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOq Contact Person:,Steve T e a n, ��I. D. 1\370-5122) CC: Health Services Deprf. (�NAFRAEts Auditor-Controller �" Risk Management BY 'tri DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: Williamalk r VST e ,M.D.,Health Services Director Contra By: Jacqueline Pigg,Contracts Administrator ' costa DATE: October 13, 2004 County SUBJECT: Approval of Contract 427-234-5 with Diablo Heart and Lung Surgical Medical Group C (I LAI I SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Richard Harrison) to execute on behalf of the County, Contract#27---234-5 with Diablo Heart and Lung Surgical Medical Group, a partnership, in an amount not to exceed $50,000, to provide Cardiovascular and Thoracic Surgery services to Contra Costa Health Plan members, for the period from November 1, 2004 through October 31,2005. FISCAL IMPACT: This Contract is funded by Contra Costa Health Plan member premiums. Costs depend upon utilization. As appropriate,patients and/or third-party payors will be billed for services. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. Under Contract #27-235-5, Diablo Heart and Lung Surgical Medical Group will provide Cardiovascular and Thoracic Surgery services to Contra Costa Health Plan members, through October 31, 2005. fi '!RECOMMENDATION OF COUNTY ADMINISTRATOR RECPOMENDiTION OF BOARD COMMITTEE a'- PPROVE OTHER }i Y l NATURE `y. ACTION OF BOARD t 'N r'sf s ✓_ s`" � APPROVED AS RECOMMENDED OTHER z ` VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE „ � UNANIMOUS (ABSENY ; r�) ._. AND CORRECT COPY OF AN ACTION TAKEN AYES: OE AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED `✓ ✓ r, ?�� �?.rW f ?='9 JOHN SWEETEN,CLERK OF THt BOARD OF Contact Person: SUPERVISORS AND COUNTY ADMINISTRATOR CC: Health Seth`G 'bW.Sfeort*AM58 Auditor-Controller Risk Management DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director Contra By: Jacqueline Pigg,Contracts Administrator s r Costa DATE. Counter SUBJECT„ Approval of Contract#27-414-3 with Sharon Jones, M.D. r SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Rich Harrison) to execute on behalf of the County, Contract#27-414-3 with Sharon Jones, M.D., self-employed individual, in an amount not to exceed $50,000 to provide primary care services to the Department with regard to Contra Costa Health Plan Projects, for the period from October 1,2004 through September 30,2005. FISCAL IMPACT: This Contract is funded by the Contra Costa Health (Health Plan) member premiums. Costs depend upon utilization. As appropriate,patients and/or third party payors will be billed for services. BACKGROUND/REASON(S)FOR RECOMMENDATIONN: On February 1, 1997 the Local Initiative for Medi-Cal managed care in Contra Costa County was implemented. Local Initiatives are required to include traditional Medi-Cal providers from the community in their provider networks. This contract is necessary to meet State mandates to expand the number of community providers for the Local initiative,along with a Department of Corporations audit finders that requires formal contracts with low volume providers. Under Contract #27-414-3 Contractor will provide professional primary care services to Health Plan members through September 30,2005 CONTINUED ON ATTACHMENT- I R : � R k�!✓2ECOMMENDATION OF COUNTY ADMINISTRATOR RECMEN TION OF BOARD COMMITTEE ---'APPROVE OTHER ' IGNATU f '< ACTION OF BOARD _ -;. r APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ASSENT_f .9' -�_-) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED ✓ T. JOHN SWEETEN:CLERK OF THE 90ARD OF Contact Person: Rich Harrison (313-6008) SUPERVISORS AND COUNTY ADMINISTRATOR CC: Health Services Dept. (Contracts) Auditor-Controller Risk Management BY i ` %' DEPUTY Contractor } 1 TO: BOARD OF SUPERVISORS William Walker,M.D.,Health Services Director FROM: By: Jacqueline Pigg,Contracts Administrator ; '� Contra Cash DATE; County Approval of Contract#27-549-2 with Family Planning Specialists SUBJECT: L.. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Approve and authorize the Health Services Director, or his designee (Richard Harrison), to execute on behalf of the County,Contract#27-549-2 with Family Planning Specialists,a corporation,in an amount not to exceed$50,400,for the provision of OB/GYN services for the Contra Costa Health Plan,for the period from November 1, 2004 through October 31, 2005. FISCAL IMPACT: This Contract is funded by Contra Costa Health Plan(Health Plan)member premiums. Costs depend upon utilization. As appropriate,patients and/or third party payors will be billed for services. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): On October 28, 2003, the Board of Supervisors approved Contract #27-549-1 with Family Planning Specialists, for the period from November 1, 2003 through October 31, 2004 to provide professional OB/GYN to Contra Costa Health plan members. The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Croup Health Plan membership contracts with the County. Approval of this Contract#27-549-2 will allow the Contractor to continue to provide OB/GYN services, through October 31, 2005. CQNTINUED QN ATTACHMENT: Y ,,-RECOMMENDATION OF COUNTY ADMINISTRATOR � _ RECOII MkN[7 1'ON OF BOARD COMM/T�EE X.-.--APPROVE r^� _ OTHER SIQNAT-URE(S): , ACTION OF BOARD ~ APPROVED AS RECOMMENDED OTHER 4t 4' VOTE OF SUPERVISORS r fi I HERESY CERTIFY THAT THIS IS A TRUE > � UNANIMOUS (ABSENT i 4, g AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF TOIL BOARD OF Richard Harrison (313-6046) SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: f CC: Health Services Dept. (Contracts) Auditor-Controllerr ` , /51 ,- ' Risk Management BY, f �—�-�'��---�' _ ��.`�._�' DEPUTY Contractor TO: BOARD OF SUPERVISORS William Walker, M.D.,Health Services Director FROM: By: Jacqueline Pigg, Contracts Administrator Contra Costa DATE- County Approval of Contract#27-551-2 with Wade Cartwright,M.D. SUBJECT: SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Approve and authorize the Health Services Director, or his designee (Richard Harrison), to execute on behalf of the County,Contract#27-551-2 with Wade Cartwright,M.D.,a professional corporation, in an amount not to exceed$40,000, for the provision of otolaryngology services for the Contra Costa Health Plan for the period from November 1, 2004 through October 31, 2005. FISCAL IMPACT: This Contract is funded by Contra Costa Health Plan(Health Plan)member premiums. Costs depend upon utilization. As appropriate,patients and/or third party payors will be billed for services. BACKGROUND/REAWN(S) FOR RECOMMENDATION : On October 28,2003,the Board of Supervisors approved Contract#27-551-1 with Wade Cartwright,M.D,. for the period from November 1,2003 through October 31,2004 to provide professional Otolaryngology services to Contra Costa Health plan members. The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. Approval of this Contract #27-551-2 will allow the Contractor to continue to provide otolaryngology services, through October 31, 2005. CSN TINUED ON ATTACHMNET:L -- YES SIGNATURF,� ' + -j3ECOMMENDATION OF COUNTY ADMINISTRATOR REGI TION OF BOARD COMMITTEE APPROVE OTHER SiGNATURE(S): ACTION OF BOARD APPROVED AS RECOMMENDED 2KI ':-� "L�' OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT'-/V- 1k.) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED . - JOHN SWEETEN,CLERK OF li-iE BOARD OV Richard Harrison (313-6008) SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: CC: Health Services Dept. (Contracts) Auditor-Controller Risk Management BY- DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Waller,M.D.,Health Services Director Contra By: Jacqueline Pigg,Contracts Administrator Costa DATE: October 1.3, 200+ County SUBJECT: Approval of Contract#27-590 with Contra Costa Cardiology Medical Group x SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Richard Harrison) to execute on behalf of the County, Contract #27-590 with Contra. Costa Cardiology Medical Group, a corporation, in an amount not to exceed. $75,040, to provide Cardiology services to Contra Costa Health Plan members, for the period from November 1,2004 through October 31,2005. FISCAL IMPACT: This Contract is funded by Centra Costa Health Plan member premiums. Costs depend upon utilization. As appropriate,patients and/or third-party payors will be billed for services. BACKGI2OUNIIIREASON(S),FOR RECOMMENDATION(S): The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. Under Contract #27-590, the Contra Costa Cardiology Medical Group will provide Cardiology services to Contra Costa Health Plan members, through October 31, 2005. i Y I OMlNDATION OF COUNTY ADMIN#STRATOR R £MMEI:3DATION OF BOARD COMMITTEE APPROVE OTHER N RE .- ACTION OF BOARD© Lt_, ,.# :>'__ - r / APPROVED A5 RECOMMENDED � OTHER G VOTE OF SUPERVISORS / I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN `AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTEDF, JOHN SWEETEN,CLERK OF THe BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: r CC: Health Se cHWs(don4a 8 Auditor-Controller f DEPUTY Risk Management 8Y Contractor TO: BOARD OF SUPERVISORS, CORA COSTA COUNTY clef FROM: MAEJRICE SHIU, PUBLIC WORKS DIRECTOR. DATE: October 26, 2004 SUBJECT: Approve the extension and amendment ofthe street sweeping contract for Central/East County areas. Districts III and IV. Work Order No.: 6W7223 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair, Board of Supervisors to extend the term of the contract with Universal Building Services to provide routine street sweeping services for Central/East County from October 31,2004 to October 31,2005,and to amend the contract to change the frequency of sweeping from twice each month to once each month, and to begin sweeping the curbed portion of Bixler Road in Discovery Bay, Central/East County areas. The payment limit is increased by$30,725 from $54,935 to a total contract payment limit of$85,660. (Unincorporated County Watershed Program, 100%)(Districts IIT and IV). Continued on Attachment: X SIGNATURE: .-WEZ7r)K1MErVTTI5N F COrTTY TV7I ISTRATOR RECOMMENDATION OF BOARD COMMITTER _,-sk#PROVE OTHER SIGNATURE(S): ACTION OFBOA APPROVED AS RECOMMENDED OTHER a. VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: - I hereby certify that this is a true and correct copy of an action,taken and entered on the minutes of the Board of Supervisors on the date shown. RL:cw:eh G:\GrpDatatFldCtl\Adminisrratian\Board Orders\2004 ATTESTED: Bt3lCentralStreet5weepContracisExil I f)4.doc JOHN SWEETEN,Clerk of the Boare�� }� Orig.Div-Public Works Flood Control of�Supervisors and County Administrator Contact: Ronnie Levin(313-2281) cc: County Counsel f �y e�r'rt r CAO By f'4� ! i s r � _... Deputy Flood Control Auditor—Control-Contracts SUBJECT: Approve the extension and amendment of the street sweeping contract for Central/East County. DATE: October 26, 2004 PAGE: 2 Ii. Fiscallmpact: No impact to General Fund. Contract extension will be paid for with stormwater utility assessment revenue from the unincorporated areas (Fund 2517) designated to the County's Watershed Program. Iii. Reasons for Recommendations and Background: Routine street sweeping helps satisfy the goal of the County's Watershed Program to reduce,eliminate,and prevent stormwater pollution and is mandated by the California Regional Water Quality Control Boards through their joint Municipal Stormwater National Pollutant Discharge Elimination System Permit with the County and cities of Contra Costa. This activity removes sediment, debris, and other contaminants that might normally enter the storm drain system and flow untreated to creeks and other natural waterways. The one-year Central County contract expires on October 31, 2004. It includes an option to extend the contract for one year by mutual agreement of the contractor and the County.In our current climate of budget cuts and increased regulatory requirements,the Watershed Program is attempting to reduce costs while still satisfying our permit requirements.Amending the contract to a sweeping schedule of once per month instead of twice per month should meet the California Regional Water Quality Control Board's minimum requirement. The contractor has agreed to the extension at the current rate of pay per curb mile and the reduced frequency of sweeping. These changes have the potential to save a considerable amount of stormwater utility assessment revenue,since putting the contract out to bid may result in raised rates caused by increased fuel,insurance and sanitary landfill tipping costs currently being experienced by contractors. Amending the contract to include sweeping the curbed section of Bixler Road in Discovery Bay will meet the California Regional Water Quality Control Board's minimum requirement that all curbed streets be swept. Consequences of Negative Action: No routine street sweeping will be provided to Central County until the contract can be put out to bid. The process could take up to three months, putting the County out of compliance with its Joint Municipal Stormwater Permit with the San Francisco Bay and Central Valley Regional Water Quality Control Boards, which could result in fines of up to $10,000 per day. In addition, in light of increased energy costs and sanitary landfill tipping charges, re-bidding this contract will most likely result in increase costs to the County for the same service. Contra.Costa County CONTRACT AMENDMENT/ Number Standard Form L-9 EXTENSION AGREEMENT 1°und/Org4 7517 Revised 2002 (Purchase of Services-Long Form) Account# 2310 Other# 64V7223 1. Identification of Contract to be Amended. Number: 48617 Effective Date. November 1, 2003 Department: Public'Works Subject: Central County Street Sweeping 2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Universal Building Services Capacity: Corporation Address: 3120 Pierce St. Richmond,CA 94804 3. Amendment bate. The effective date of this Amendment/Extension Agreement is November 1,2004. 4. Amendment S specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from October 31, 2004 to October 31,2005, unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $30,725.00, from$54,935.00 to a new total Contract Payment Limit of$85,660.+00. 7. Signatures. These signatures attest the parties' agreement hereto: Cf3i NTY OF CO> RACOSTA. gMJFORZL1,A BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors ,6, Chairman/Designee Deputy CO Name of business enix Universal Building Ser Afie ifbLisin s en ' r Universal Buildir-g Se vicef kat By r6 l C B �(Sorf individualor officer) y rgr of individu r officer) Lennard C. BTtmse , ..Pre-s nt- _ Dario DeVincen -, Operations-N;an-ager (Print name and title A,if applicable) (Print name and title B, if applicable) TWaf to For Corporations(profit or nonprofit),the contract Ynust be signed by tw o officers.Signature A must be that of the president or vice- president and Signature B mush he that of the secretary or assistant secretary(Civil Code Section sago and Corporations Code Section gag).ATI signatures must be acknowledged as set forth on Form Ire. L-9 (Page 1 of 2) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT y- �`.�".'�',t,,��"^.'7� G"-°rY�"`1.'v.�rrsa�7�'ra ?T-'�'>�"y'+`� ?� �"• c`—�,YIr�•-,.rs.�t,..�r - ter,-✓ � _�+.s�v h State of California t ss. County of Contra Costa a on October 5, 2004 before me, Joyce A. Cuevas Data Name and Title of Officer(e.g.,"Jane Doe,Notary Publicl personally appeared Leonard C. Brusseau and 'Dario DeVincenzi Nama(s)o?Stgner(sJ 91 personally known to me ❑ proved to me on the basis of satisfactory evidence ( ' JOYCE A. CMVAS Commission* 1513572 to be the person(s) whose name(s) is/are Notary PubMc-CaNfamlo subscribed to the within instrument and Conka Costa County acknowledged to me that helshe/they executed iilAyCexM.ftpirfsSep 17.2 W the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. x WITNESS my hand and official seal. Signature of Notary Public OPTIONAL 'though the information below is not required by law,it may prove valuable to persons relying on the document and could prevent ry 1 ". fraudulent removal and reattachment of this form to another document Description of Attached Document 1 kj Title or Type of Document: Document Date: Number of Pages: 2 Signer(s)Other Than Named Above: Capacity(les) Claimed by Signer Si War's Name: >; g © individual Top of thumb here ❑ Corporate Officer — Title(s): j ❑ Partner —D Limited ❑General © Attorney-in-Pact y ❑ Trustee �6 ❑ Guardian or Conservator (� ❑ tither: Signer Is Representing: '^��^�-��=�.�,;�F`_:.._✓, �'�� ��""✓ .��'�` ��_`_",'.�._�-;.,mow rv" '` -,..� �,_ __ �-� ®1999 Natrona!Notary AaSOClaVon•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313.2402•www.nationainotary.org J Prod.No,5907 Reorder:Call Toll-Free 1-800-876-8827 Centra Costa County Standard Form L-2 APPROVALS/ACKNOWLEDGMENT Number Revised 2002 (Purchase of Services a Lang Form) APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: je4, .—I Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA } )Ss' COUNTY OF CONTRA COSTA ) On ,before me, insert name and title of the officer), personally appeared ____personally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures) on the instrument the person(s), or the entity upon behalf of which the person(s)acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Cade§II$4) L-2 (Page 1 of 1) Amendment Specifications Beginning on_November 1, 2004 Service Plan Section III. Precluency and Timing will be amended to read, "Street sweeping services shall be performed:once each month, as per the attached street sweeping schedule." Beginning in November 2004,the curbed sections sof Bixler Rd. in Discovery Bay will be added to the Discovery Bay 2 route for a total additional 2.0 curb miles. The sections to be swept are shown on the attached map. The total monthly charges for sweeping the Central/East County area will be calculated as fellows: 95.38 curb miles x $21.77/curb mi. —$2,076.42 Additional charge for second Disco Bay trip — 150.00 Total monthly charge = $2,226.42 Q 't 44� 1 c L ro , � Y t � y i ! v n� � r i^a c� r . a Y + + + + cn + 1 � 1 I k Gly 1 i ! 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G> ;egiR,tlrenw�yyrcr .< � 4 p a4 � AA a j lO,NAOD_n +M 01, 3m ua k � + •� l�`) Contra�`"{ CY5 Mnn4uahlp lnlorm)tloc Cspyt{ghl mQ 4lreAeq Costa County ' This map Is a pralUct al Cahn Ustts This map aanurs rap}riphtatl irdOtmalim.of . ar i� Works CauMy s C(nT�We(ued Meppirp SeMcet enY paNan d:trs map is an Lhlringemonl of capydkti Ynv, f�Y✓ ■ �,/w �r`r y y+. Iq..� (CMS)FWwn.For fwthm i(dam man Uun al this crap aysa to read and accepi CwrtY of CwLp (DoPublic v y V! N ■ aOouf msmMlehip w*that CMS pMd.15, Casts disclainw of a"Iy and wunnllna prodded Wowilh. 300 0 300 .900 Fad aOntarA the CMS Manapw 22S,313-2313. TIM ^ontra Costa County CONTRACT AMENDMENT/ Number -St dard Form L-9 EXTENSION AGREEMENT Pund/Org# 7517 Revised 2002 (Purchase of Services - Long Farm) Account# 2310 4 Other# 6W7223 1. Identification of Contract to be Amended. Number: 48617 Effective Date: November 1, 2003 Department: Public Works Subject: Central County Street Sweeping 2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Universal Building Services Capacity: Corporation Address: 3120 Pierce St. Richmond, CA 94804 3. Amendment Date. The effective date of this Amendment/Extension Agreement is November 1, 2004. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from October 31, 2004 to October 31. 2005, unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by$30,725.00, from$54,935.00 to a new total Contract Payment Limit of$85,664.00. 7. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COST CALIFORNIA BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors BY BY Chair an/Designee Deputy CONTRACTOR Name of bu * ess e t#Universal- Buildin&-S—erviN4ftneo llSines tl iversal Building Ser ces F � f By 1 By � `519r g re of individual orofficer) ( afore individ or officer) Leonard C. Brusseau, President Dario DeVincenzi, operations Manager (Print name and title A, if applicable) (Print name and title B, if applicable) Note to Contractor:For Corporations(proflt or nonprofit),the contract mint be signed by two officers. Signature A must be that of the president or vice- president and Signature B must be that of the secretary or assistant secretary(Civil Code Section rugo and Corporations Code Section 313).Ali signatures must be acknowledged as set forth on Form L-a. L-9 (Page 1 of 2) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County of Contra Costa i On_ October 5. 2004 before me, Joyce A. Cuevas Data Name and Tithe of Officer(e.g.,"Jane Doe,Notary Public") personally appeared Leonard C. Brusseau and Dario DeVincenzi Name(s)of Signer(s) ®personally known to me ❑ proved to me on the basis of satisfactory ( evidencedb 1 to be the person(s) whose name(s) islare JOYCE A CUEVAS subscribed to the within instrument and Commission*1513872 acknowledged to me that helshe/they executed Nokify p -CaMomlo the same in his/her/their authorized j cam,C capacity(ies), and that by his/her/their My Comm.EVkm Sep 17,2008 signature(s) on the instrument the person(s), or j the entity upon behalf of which the person(s) r acted, executed the instrument. W 'NESS my and and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law,it may prove valuable to persons relying on the document and could prevent s fraudulent removal and reattachment of this form ro another document. Description of Attached Document I Title or Type of Document: Document Date: Number of Pages: Signer(s)Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑, Individual Top of thumb here J Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑General ❑ Attorney-in-Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: 27 1999 National Notary Assooiation•9350 Do Soto Ave.,P.O.Sox 2402•Chatsworth,CA 91313-2402,www.nationslnotary.org Prod.No.5907 Reor isr.Call Toil-Free 1-800-878-6827 ............................................................................................................................................................................................................................................................................................................................ Contra Costa County gtandard Form L-2 APPROVALS/ACKNOWLEDGMENT Number Revised 2002 (Purchase of Services -Long Form) APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: C w c3 ., By: �- ignee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) ss. COUNTY OF CONTRA COSTA ) On , before me, insert name and title of the officer), personally appeared personally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Cade¢1189) L-2 (Page 1 of 1) Amendment Specifications Beginning on November 1, 2004 Service Plan Section III. Frequency and Timing will be amended to read, "Street sweeping services shall be performed once each month, as per the attached street sweeping schedule." Beginning in November 2004, the curbed sections of Bixler Rd. in Discovery Bay will be added to the Discovery Bay 2 route for a total additional 2.0 curb miles. The sections to be swept are shown on the attached map. The total monthly charges for sweeping the Central/East County area will be calculated as follows: 95.38 curb miles x $21.77/curb mi. = $2,076.42 Additional charge for second Disco Bay trip = 150.00 Total monthly charge = $2,226.42 ............................................................................................................................................................... r� a 4D 1 o 0 conCL y es N a o ry : Q� a LiJ Ci �Vrryy✓ i r-L w I I