HomeMy WebLinkAboutMINUTES - 10192004 - C3 TO: BOARD OF SUPERVISORS Contra
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FROM: MAURICE M. SHIU,PUBLIC WORKS DIRECTOR : ~.f f , + , Costa
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DATE: October 19 2004 jounty
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SUBJECT: APPROVE Project Contingency Fund Increase for the Parker Avenue Utility Undergrounding
Pro ect, Rodeo area. {District II)Project No. 0662-6RI056
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE project contingency fund increase of$40,000 for a new total of$236,454 effective October 19,2004 in
order to compensate the contractor,St.Francis Electric for installation of rigid conduit across Rodeo Creek Bridge.
FISCAL IMPACT:
The project contingency funds are currently insufficient to cover the increased cost. The increase in contingency
funds will be funded by 50% PG&E, 20% SBC, 20% Comcast, 5% Redevelopment Agency & 5% Local Road
Funds.
Continued on Attachment: Z SIGNATURE:
'AECOMMENDATION OF COUNTY ADMINISTRATOR El RECOMMENDATION OF BOARD COMMITTEE
PPROVE ❑ OTHER
3
SIGNATURE(S):y`,.,,
OCTOBER 19 +
ACTION OF BO ON y 200
APPROVED AS COMMENDED gi OTHER ❑
VOTE OF SUPERVISORS
xX UNANIMOUS{ABSENT V ) I hereby certify that this is a true and correct copy of an action
AYES: NOES: taken and entered on the minutes of the Board of Supervisors on
ABSENT: ABSTAIN: the date shown.
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C:\GrpData\Const\BO\2004110-19-04 BOParkerAvenueUtility.doc ATTESTED: OCTOBER 19, 2004
Crit. t: Public Works(Construction division) JOHN SWEETEN Clerk of the Board of Supervisors and County
Contact: Mike Carlson(3I3-2321} I�
cc: County Administrator Administrator
Auditor-Controller
Public Weeks
Design
P.Edwards By Deputy
Contractor
SUBJECT: APPROVE Project Contingency Fund Increase for the Parker Avenue Utility Undergrounding
Project, Rodeo area. (District II)Project No. 0662-681056
DATE: October 19, 2004
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND;
Additional funding is needed to pay the contractor for material (rigid conduit) that was not part of the original
contract. The additional work costs to supply and install the rigid conduit will exceed the project contingency fund.
This additional work was discovered while placing the proposed conduit across San Pablo Avenue Bridge over
Rodeo Creek. Once the cut for the conduit was made, the Resident Engineer discovered the cut did not match the
plans for the project. The Design team reviewed the situation and worked with the utilities to develop a revised
design. It was jointly decided to upgrade the conduits across the bridge. This will facilitate future modifications to
the bridge structure,while allowing the utilities to remain in place. The majority of these changes will be billed to
the actual utilities.
Approval of the project contingency fund increase is required to compensate the contractor for the additional work.
CONSEQUENCES OF NEGATIVE ACTION.
The lack of approval would prevent successful completion of this contract and preclude payment to the contractor
for required work.