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Home My WebLink AboutMINUTES - 10122004 - C62 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: SEPTEMBER 21, 2004 COUNTY SUBJECT: REQUEST TO PURCHASE TWO HYBRID TRUCKS FOR THE BUILDING INSPECTION DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase two hybrid trucks for the Building 'Inspection Department and AUTHORIZE the attached appropriation adjustments for this purchase. FINANCIALIMPACT The Building Inspection Department is purchasing two trucks for approximately $56,000, which will be financed with funds from accumulated depreciation($30,450) and $25,550 from Building Inspection's FY2004-05 budget. BACKGROUND The Building Inspection Department is replacing two vehicles damaged in accidents. One vehicle has over 87,000 miles and the other vehicle has over 103,000 miles. Both vehicles are being replaced with Hybrid trucks. These vehicles are not on the Board Approved Master List for Vehicle Replacement in FY2004-2005. Therefore, in accordance with Administrative Bulletin No. 508; "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of these vehicles. Based on a review of the need for the new vehicles and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT: YES SIGNATURE: &b�4& ,�tCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 4.,rA-PPROVE OTHER SIGNATURE(S): ACTION OF BO D N OMBER , 2004 APPROVED AS RECOMMENDED XX OTHER L/ VOTE OF SUPERVISORS XX UNANIMOUS(ABSENT NONE } AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division ATTESTED {}CIOBER 12, 2004 Auditor-Controllerspeo{via FF/ JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS Building Inspection(via F/M} AND COUNTY ADMINISTRATOR BY ._ —DEPUTY G:�Admin\VehicleReplacement$oardOrders\B#dg#nspecton\BO Pure TwcHybridTrucks Sep212044.doc FM:MAK Page 1 of 1 M382(10188) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY: T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Fund 110300 Building Inspection 3420 4953 AUTOS & TRUCKS 30,450.00 M S G.31 PR4�RLA�L�N > r pL EOE 1� 2004rr .-- 171�T TOTALS: $ 0.00 $30,450.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation from 2 , : Date. feces of equipment bein re laced b Building By: ✓�_ P � P Y g Inspection. The vehicles were not included in the C ADMINISTRATOR vehicle Master List approved in the 2004/05 Budget Date: ° and are being replaced due to damages resulting d. ' from accidents. BOARD OF SUPERVISORS YES: NO: Deputy Director General Services 8/31/2004 AT RE TITLE DATE By; Date: APPROPRIATION ��``,t� (M 8134 Rev.2186) ADJ. JOURNAL NO. APOO ..Jd CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Fund 110300 Replacement Release 3420 8982 EQUIPMENT REPLACEMENT RELEASE 30,450.00 3420 9922 SALE OF EQUIPMENT 0.00 i i i Tt)TALS: $30,450.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & � AI By: Date. estimated salvage on the following vehicles: Eq # Ace Depr Est Salvage Total Cr?I +tSk`1DMiNISTRATORf 0547 15,225.00 0 15,225.00 ` t ~ Date: ` K 0548 15 225.00 _0_ 15,225.00 's Total 309450.00 0 30,450.00 BOARD OF SUPERVISORS YES: NO: Deputy Director Genera! Services 8/3112004 GNA RI TITLE DATE By: Date: REVENUE ADJ. t��yy " (M 8134 Rev.2186) JOURNAL NO. RAOV ✓ VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Building Ins e n Date: 07/07/2004 Authorized Signature: a Telephone:,.5-1155 Printed Name: Anil Comelol 1. Reason and justification for vehicle request: Needed to replace vehicles severely damaged in accident 2. Funding Source: (Budget information will be used to prepare Board Order): 3420 Is an appropriation adjustment needed? []Yes ®No Fiscal Officer: Name: Anil Telephone: 59155 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Full size Hybrid Truck 4. Is an a#temative fuel vehicle acceptable? Yes No If no, reason clean air vehicle will not work: Because of High mileage only Hybrid vehicle is acceptable 5. If replacement, which vehicle or equipment is being replaced: Type: Sedan Vehicle/Equipment Number: 0547 Cyrtometer/Hours: 87.760 6. Reason purchase cannot wait until next budget cycle: Field employees need to have a County Vehicle to perform inspections 7. CAO Release to GSD Fleet Management: Yes No Date: CAO Sig nat FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? F-1 Yes No 2. If vehicle/equipment is for replacement, ars inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Aillk Model: ��A1uM6 Year: 19 8' Condition of vehicle and/or equipment and life expectancy: CC � < C y ' � Accumulated Depreciation: Estimated Salvage Value: Estimated Cost of Request: 2% % 3. Fleet Manager Signature: -- — Date: ' W:\Personal\ALLSTUFF.BIb\vehicles.facilities.parking\Vehi�e-EgaipmentR-V-"t, 42/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Building Ins action Date:07/07/2004 Authorized Signature: JkW Telephone: 5-1155 Printed Name: Anil Comelo! I Reason and justification for vehicle request: Needed to replace vehicles severely damaged in accident 2. Funding Source: (Budget information will be used to prepare Board Order): 3420 Is an appropriation adjustment needed? D yes E No Fiscal Officer: Name: Anil Telephone: 5-1155 3. Description of vehicle or equipment requested (if applicable,complete an accessories form): Full size Hybrid Truck 4. Is an alternative fuel vehicle acceptable? Yes No If no, reason clean air vehicle will not work: Because of High mileage only Hybrid vehicle is acceptable 5. If replacement, which vehicle or equipment is being replaced: Type: Sedan Vehicle/Equipment Number: 0548 Odometer/Hours: 103,953 6. Reason purchase cannot wait until next budget cycle: Field employees need to have a County Vehicle to perform inspections 7. CAO Release to GSD Fleet Management., Yes ❑ No Date: 4 CAO Sign4ure: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? F� Yes R No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: /-o`-1 Vehicle/Equipment: Make: Model: fiA,,fiz�-5 Year: 199S' Condition of vehicle and/or equipment and life expectancy: 1 —/0 CO3;-"V t''> e PA, Accumulated Depreciation: Icy, 'Estimated Salvage Value: Estimated Cost of Re-quest: 3. Fleet Manager Signature: Date: W:\Personal.\ALI,STUFF,BIDWehicles.facilities.parking\Vehicle-EquipinentRequest-gano.doe 12112/01