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Home My WebLink AboutMINUTES - 01272004 - HA1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: January 27, 2004 SUBJECT: APPROVE PUBLIC HOUSING AGII€NCY ANNUAL PLAN FOR FISCAL YEAR 2004-05 FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AS MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: APPROVE the Public Housing Agency (PHA)Annual Plan for fiscal year 2004-05. ADOPT the "PHA Certification of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan" (Resolution No. 5048). AUTHORIZE the Chair to sign the above mentioned Board Resolution. AUTHORIZE the Executive Director to sign any other required documentation related to the PHA Agency Plan. 1. FINANCIAL IMPACT: None. Ill. REASONS FOR RECOMMENDATION/BACKGROUND The Housing Authority is requesting approval for its fiscal year 2004-05 PHA Five Year and Annual Plan as required by the federal Quality Housing and Work Responsibility Act of 1998 (QWHRA). The Housing Authority's 2003-04 PHA Annual Plan was approved by your Board Resolution No 5035, on February 11, 2003, and subsequent revisions were approved by your Board on June 17, 2003 by Resolution No. 5041 which was submitted to and approved by the U.S. Department of Housing and Urban Development (HUD). Notices were published in newspapers of general circulation and posted at each of the Housing Authority's developments to inform the residents of the new Annual Plan, the scheduled public hearings date and to solicit comments. At a scheduled public hearing on January 8, 20014 there were no comments or recommendations concerning the revisions received from the public. The public was welcomed to provide comments and recommendations at the regularly scheduled Housing Authority Advisory Commission meeting held on January 26, 2004. The Advisory Commission recommended approval of the Housing Authority's Annual l Plan for fiscal year 2004-05. CONTINUED ON ATTACHMENT: X YES SIGNATURE ` 11�111��I�IYiY�f�r�I I 111�1�1 RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): I I IIII�R ACTION OF BOARD ON Jars ry 27, 2004 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT_ --Tomes ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED January 27, 2004 JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR 5 r DEPUTY '� � H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO�-Annual Plan 2004.05.doc .................................................................................. ..................................... Page 2 of 3 Board Order/January 27, 2004 Housing Authority of the County of Contra Costa Annual Plan Attachment 1, the Executive Summary, summarizes the significant revisions to the Housing Authority Annual Plan for fiscal year 2004-05. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5048 approving the Housing Authority's Annual Plan for fiscal year 2003-04, the Housing Authority would not be in compliance with HUD mandates and the QHWRA. .......I................................................................................................................................................................................. ....... ....................................................... U.S. Department of Housing,and.Urban Development Office of Public and Indian Housing Resolution No. 5048 PRA Certifications of Compliance with the PRA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Resolution No.5048 Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA)listed below,as its Chairman or other authorized PHA official if there is no Board of Commissioners,I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning 2 0 0 4<,hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing and Urban Development(HUD)in connection with the submission of the Plan and implementation thereof: I. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice,for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted by the PHA,consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CFR 903.13).The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act,section 504 of the Rehabilitation Act of 1973,and title 11 of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,identify any impediments to fair housing choice within those programs,address those impediments in reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdictioes initiatives to affirmatively,further fair housing that require the PHNs involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits repaired data to HUD's N4TCS in an accurate,complete and timely manner(as specified in Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in Which to reside, including basic information about available sitesi and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; The PRA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list golicy to determine if it is consistent with civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(I 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968,Employment Opportunities for Low-or Very-Low Income Persons,and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24,Subpart F . 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions,in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 15. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. U.S. Department of Housing and Urban Development Office of Public and Indian-Houging Indian-HousingResolution No. 5048 16. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 17. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 18. The PHA will comply with time Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 19. The PHA will comply with the policies,guidelines,and requirements of OMB Circular No.A-87 (Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR-Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State,.Local and , Federally Recognized Indian Tribal Governments.). 20. The PHA.will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 21. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be trade available at least at the primary business office of the PHA. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA CA011 - PHA Name PHA Number Date:3anuary 27 - Signed/D ed by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations PASSED AND ADOPTED ON January 27, 2004 by the following vote of the Commissioners. AYES: Ginza, Uzlkema, Greenberg, DeSaulnier.and Glover NOES: N ABSENT: "genes ABSTAIN:Nm I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN, ATTESTED J&xiary 27, 2004 JOHN SWEETEN,CLERK.OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR 'j By