HomeMy WebLinkAboutMINUTES - 01202004 - C48 ............I.,............................................................................................I...........................
TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: January 20, 2004 COUNTY
SUBJECT: REQUEST TO PURCHASE A VEHICLE FOR THE HEALTH
7
SERVICES DEPARTMENT 0
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a vehicle for the Health
Services Department and AUTHORIZE the attached appropriation adjustment for this purchase.
FINANCIAL IMPACT
The Health Services Department is replacing one vehicle for approximately $21,000, which will be
financed by funds from accumulated depreciation ($20,000) and estimated salvage ($1,000). The
accumulated depreciation is from the vehicle being replaced ($11,928), plus an additional $8,072 not
identified by vehicle. Grant funds up to a maximum of$4,000 may be available from the Bay Area Air
Quality Management District once the vehicle has been purchased.
BACKGROUND
The Health Services Department is replacing a 13-year old van, which was damaged in an accident
and has more than 160,000 miles. This vehicle is not on the Board Approved Master List for Vehicle
Replacement in FY2003-04. Therefore, in accordance with Administrative Bulletin No. 508: "County
Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested
for the purchase of the vehicle. Based on a review of the need for the new vehicle and consideration
of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request
has been reviewed and approved by the County Administrator for consideration by the Board of
Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
—RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
_APPROVE —OTHER
SIGNATURES):(In
ACTION OFB J P-c a 1i APPROVED AS RECOMMENDED OTHER-
0
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ASSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISOR�_ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via F/M) ATTESTED L/
Health Services Department(via F/M) JOHN SWEETEN,CLERK JDF THE BOARD OF SUPERVI$ORS
MD COUNTY ADMINISTAATOR ff
C/ 'DEPUTY
G:\AdminlVehicteReplacementBoardOrders\HeaithSvcs\BO Purch VehIc1eDec92003.doc FM:MAK Page I of 1
M382(10/88)
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VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department: Materials Manaamen Date: 91302003
AIfirlTetri •" Telephone: 925-,370-5421t
r int d,Name: oto ,rkin
1.. Reasan,a,justification for vehicle request: Delivery van totalled in collision
2. Funding Source: (Budget information will be used t prepare Beard Order): Org#6551 (a R7J.. 4gSb
Is an appropriation adjustment ne ded? Yes ❑No
oft
Fiscal Officer: Name: Telephone:
3. Description of vehicle or equipment reque ted (if applicable,complete an accessories form): Mini cam-q van
with windows on the side and back of vehicle to enhance vision.
4. Is an alternative fuel vehicle acceptable? �Yes ❑No
If no, reason clean air vehicle will not work:
5. If replacement, which vehicle or equipment is being replaced: Type: GMC safari cargo van
Vehicle/Equipment Number: 5843 Odometer/Hours: 168.736
6. Reason purchase cannot wait until next budget cycle: Only vehicle. Currenty',renting from Enterprise
rental.
7. CAO Release to GSD Fleet Management: vi Yes ❑ No Date: G 7 -3
CAO Signature: ------- 0-&,��
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make:G A4C. Model: 1 Year: i� 2
Condition of vehicle and/or equipment and life expectancy: ,►cc4`o e,,.,;-
Accumulated
�fAccumulated Depreciation: //9�7 'Estimated Salvage Value
Estimated Cost of Request.2L 010
3. Fleet Manager Signature: /l Date:
CADocuments and Settingsllarkin\My Documents\Vehicle-Equip nentRequest-Pillin.doe 12/12101
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
APPROPRIATION ADJUSTMENT
ftNnLAPPROVALNEEi1EDBr
T1C 27 BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL, SERVICES
ORGANIZA JON EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
BU 0853 HOSPITAL FIXED ASSETS
6979 4953 AUTOS & TRUCKS 21,000.00
0995 6301 RESERVE FOR CONTINGENCIES 21,000.00
0995 6301 APPROPRIABLE NEW REVENUE 21,000,.00
"IOTA-S: $21,000.00 $42,000.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated
By; salvage from equipment#5843, plus $8,072 of accumulated
depreciation not identified by vehicle. The equipment is
being replaced by health Services. This vehicle was not on
C ADa INIST7R the F"Y2003/04 Master Vehicle Replacement List.
BY. Date: t
D OF SUP VISORS
YES:
Deputy Director
NO: General Services 11512004
",_�IGNAfURE TITLE DATE
By: Date: APPROPRIATION
IM 8134 Rev.2186) ADJ. JOURNAL,NO. APOO 150q2_2_
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
TIC 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Fund 145000 HOSPITAL ENTERPRISE
6979 i 8982 EQUIPMENT REPLACEMENT RELEASE 20,000.00
6979 9922 SALE OF EQUIPMENT 1,000.00
TOTALS: $21,000.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation &
By: � Date: estimated salvage from vehicle#5843, plus an
additional $8,072 of accumulated depreciation not
C0QN ADAAINI .
SI identified by vehicle.
By: - z ?-C.-.�-�-' Date: .
BAR OF ERVISORS
YES: i
NO: Deputy Director
General Services 1/05/2004
i SIGN URE TITLE DATE
By: Date:
REVENUE ADJ. �^^�
(M 8134 Rev.2186) i
JOURNAL NO. RAOO �� i