HomeMy WebLinkAboutMINUTES - 01132004 - C42 TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES '_ -. y COSTA
DATE: JANUARY 13, 2004 Oft �UNTY
SUBJECT: REQUEST TO PURCHASE '19 ELECTRIC CARTS FOR U' "
VARIOUS COUNTY DEPARTMENTS
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase 19 electric carts and
AUTHORIZE the attached appropriation adjustment for the purchase.
FINANCIAL IMPACT
The cost to purchase 19 electric carts is $57,589. This purchase will be financed with funding from
accumulated depreciation ($27,877), the General Services Department ($9,800), Airport ($1,400),
Office of the Sheriff ($3,800), Probation ($2,800), Contra Costa County Fire Protection District
($1,400), and the FY 2003104 Fleet Replacement Budget ($4,512).
BACKGROUND
The County has used 19 electric carts for the past fifteen months, free of charge, through a special
loan program administered by the vendor, Pathway Research. The vehicles are not certified for on-
road use and have a maximum speed of 20 mph. The vendor is offering the County the opportunity
to purchase the carts for $2,750 each. The purchase price of a new electric cart is $5,200. The carts
are assigned to various departments: General Services Grounds Division (4), General Services
Facilities Maintenance ( ), General Services Fleet Pool (1); Airport (1); Office of the Sheriff-Coroner
(7); Probation Department (2); Contra Costa County Fire Protection District (1). Each department has
agreed to purchase the vehicles and will contribute $1,400 per cart towards the cost. The remaining
cost will be funded by accumulated depreciation ($27,877) from three vehicles given to the Courts,
plus funds from the FY 2003104 Fleet Replacement Budget($4,512).
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
__Le,9i5PROVE OTHER
Y
SIGNATURE(S):
ACTION OF BOARCYO � � 13' 2004 APPROVED AS RECOMMENDED X OTHER
f
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT r }
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Grounds Division ATTESTED Lmmaja 13+ 2004
Facilities Maintenance JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor-Controller(via F/M) AND COUNTY ADMINISTRATOR
Public Works(Airport)
Office of the Sheriff BY ' ; 3 ' ; DEPUTY
Probation Department
Contra Costa Countv Fire Protection District
G.'AdminlVehicieReplacementBoardOrders\BrdOrdPurchigElecCars1-13-04.doc FM:dp Page 1 of 1
M382(10188)
AUDITOR-CONTROLLER USE ONLY
r CONTRA COSTA COUNTY FINALAFFRCIVALN€�De�sY:
APPROPRIATION ADJUSTMENT
TIC 27 BOARD OF SUPERVISORS
El COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL, SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budizet Unit 0063 Fleet Operations
4263 2130 ,SMALL TOOLS & INSTRUMENTS 27,877.00
0990 6301 RESERVE FOR CONTINGENCIES 27,877.00
0990 6301 APPROPRIABLE NEW REVENUE 27,877.00
TOTALS: $27,877.00 $55,754.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTR LLER
,� To appropriate accumulated depreciation and estimated
By: "" De# : salvage from equipment#0447,0448, 0870. These pieces of
equipment now belong to the Courts. Accumulated
couNTY D N �ATaR tdepreciation was paid with: General Fund monies. The
Date: 1 -? -6Y accumulated depreciation will be used to purchase 19
electric carts for various departments.
BOARD OF SUPERVISORS
YES:
r
NO:
Deputy Director
General Services 12/29/2003
SIGN
By: Date: UFtE TITLE DTE
(M 8934 Rev,2/86) APPROPRIATION
ADJ, JOURNAL No. APOO 60'N#J
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
TIC 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Budget Unit 0063 Fleet Services
0005 8982 EQUIPMENT REPLACEMENT RELEASE 27,877.00
TOTALS: $27,877.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation &
Date: estimated salvage on the following vehicles:
Eq # Ace Depr Est Salvage Total
couN=TfOR 0447 105348 0 10,348
Date. ? 0 0448 10.1348 0 10,348
BOARD al:SUPEiVISORS 0870 71181 0 19181.
YES: Total 279877 0 271,877
Deputy Director
General Services 1212912003
NO: NA RE TITLE DATE
REVENUE ADJ.
By: Date: _ JOURNAL NO. RAOO
(M 8134 Rev,2/86)