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Home My WebLink AboutMINUTES - 01132004 - C19-C21 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNT`S FINAL APPROVAL NEEDED BY: f APPROPRIATION ADJUSTMENT TIC 27 ,I" / ( BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Buftet Unit 0063 Fleet Operations 4263 2130 SMALL TOOLS & INSTRUMENTS 27,877.00 0990 6301 RESERVE FOR CONTINGENCIES 27,877.00 0990 6301 APPROPRIABLE NEW REVENUE 27,877.00 t TOTALS: $27,877.00 $55,754.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR LLE R To appropriate accumulated depreciation and estimated By: Date: salvage from equipment#0447,0448, 0870. These pieces of equipment now belong to the Courts. Accumulated COUNTY a IN RAZOR depreciation was paid with General Fund monies. The Date: accumulated depreciation will be used to purchase 19 electric carts for various departments. BOARD OF SUPERVISORS REENBER ., AND NO: NONE ABSENT-- SUPERVISOR DESAU VIER Jahn Sweeten,Clerk of the Board of Supervisors and CoUnV AdM1114NOt Deputy Director General Services 1212912003 By. A " ..�.. '� Date: JANUARY3 s�N uaE TITLE DATE _ _ y (M 8134 Rev.2186) APPROPRIATION ADJ. JOURNAL No. APOO CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT laud et Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 27,877.00 TOTALS: $27,877.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR.CONTROLLER To appropriate accumulated depreciation & 8v ____ Date: �'`�' estimated salvage on the following vehicles: Eq # ACc i7►epr Est Salvage Total C�JUNTY DIIAINI RATo 0447 10,34$ 0 10,348 Data. 0448 109348 0 10,348 sc�ARD C3F sUPeRVISC3RS 0870 71181 0 71181 YES: SUPEKvi6OA UIUIAUILKEMA Total 273,877 0 27,877 NO: NONE ABSENT: SUPERVISOR DESAULNIER John Sweeten,Clerk of the Board of Deputy Director SoperVisors and County AdministratorGeneral Services 12129/2003 '-k"KATGRE TITLE DATE JANUARY 13 2004 REVENUE ADJ. By. �.. Date; ' JOURNAL NO. RAt)0 n� {M 6134 Rev.2186} TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES `. COSTA DATE: JANUARY 13, 2004 COUNTY SUBJECT: REQUEST TO PURCHASE 19 ELECTRIC CARTS FOR VARIOUS COUNTY DEPARTMENTS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase 19 electric carts and AUTHORIZE the attached appropriation adjustment for the purchase. FINANCIAL IMPACT The cost to purchase 19 electric carts is $57,589. This purchase will be financed with funding from accumulated depreciation ($27,877), the General Services Department ($9,800), Airport ($1,400), Office of the Sheriff ($9,800), Probation ($2,800), Contra Costa County 'Fire Protection District ($1,400), and the FY 2003/04 Fleet Replacement Budget ($4,512). BACKGROUND The County has used 19 electric carts for the past fifteen months, free of charge, through a special loan program administered by the vendor, Pathway Research. The vehiclesare not certified for on- road use and have a maximum speed of 20 mph. The vendor is offering the County the opportunity to purchase the carts for $2,750 each. The purchase price of a new electric cert is $5,200. The carts are assigned to various departments: General Services Grounds Division (4), General Services Facilities Maintenance (3), General Services Fleet Pool (1); Airport (1); Office of the Sheriff-Coroner (7); Probation Department (2); Contra Costa County Fire Protection District (1). Each department has agreed to purchase the vehicles and will contribute $1,400 per cart towards the cost. The remaining cost will be funded by accumulated depreciation ($27,877) from three vehicles given to the Courts, plus funds from the FY 2003/04 Fleet Replacement Budget ($4,512). CONTINUED ON ATTACHMENT: YES SIGNATURE: ""`► RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE ,APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER 1., VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: _ ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department i HERESY CERTIFY THAT THIS IS A TRUE Administration cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division Grounds Division ATTESTED Facilities Maintenance JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS Auditor-Controller(via F/M) AND COUNTY ADMINISTRATOR Public Works(Airport) Office of the Sheriff BY DEPUTY Probation Department Contra Costa Countv Fire Protection District G:�AdminlVehiCteReplacementSoardOrderslBrdOrdPurchlgElecCars1-13-04.doc FM:dp Page 1 of 1 M382(10188) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY 4 APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY' TIC 27 BOARD OF SUPERVISORS 0, COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES(Fleet Operations) ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT FUND 110800 ROAD FUND 0672 4957 HEAVY CONSTRUCTION EQUIPMENT 12,637.00 0993 6301 RESERVE FOR CONTINGENCIES 12,637.00 0993 6301 APPROPRIABLE NEW REVENUE 12,637.00 TOTALS: $12,637.00 $25,274.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated salvage value from Equipment# 8509. The replacement of By: this vehicle was included in the FY2003/04 Master Vehicle Replacement List. NTY TO l �- Date. CC: CC: Carol Raynolds BOARD OF SUPERVISORS SUPERVISORS GI U / YES: GREENBERG ; 'D ABSENT: SUPERVISOR DESAULNIER Deputy Director NO: NONE General Services 12/9/2003 John Sweeten,Clerk of the Board of t4--SIGNATURE TITLE DATE Supervi rS and bounty Administ4or JANUARY 2004 By: ate: T APPROPRIATION a .. (M 61 Rev.2 6) W ADJ. JOURNAL NO. APOO CONTRA COSTA COUNTY ESTIMATED REVENUE. ADJUSTMENT T/C 24 ACCOUNT COLING BUDGET UNIT: GENERAL SERVICES (Fleet Operations) ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT FUND 110800 ROAD FUND 0672 8982 EQUIPMENT REPLACEMENT RELEASE 11,373.00 0672 9922 SALE OF EQUIPMENT 1,264.00 TOTALS: $12,637.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated $y � �� Date: } salvage on the following vehicle(s) being replaced by the Road r6xFund: COUNTY MINI RATO _ E UIP# A/C DEPR SALVAGE TOTAL By: Late:�� `� `� 8509 11 373 1,264 12,637 BOARD OF SUPERVISORS SUPERVISORS GIOltUITotal 11 373 1,264 ° 12,637 YES: GREENBERG AN GLO R > ABSENT: SUPERVISOR DESAUL NIER ° NO: NONE Deputy Director JohnSweeten,Clerk oi the$ofi 0 General Services 12/9/2003 Supervisors and� unty Administrator � ArU TITLE DATE By: date: JANUARY .3, 2004 REVENUE ADJ. (M 8131 2/86} JOURNAL NO. RAVO y AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY � FINAL APPROVAL NEEDED BY:APPROPRIATION ADJUSTMENT + T/C 27 �.+'.+� BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE. SUB-ACCOUNT Budget Unit 0025(Management Info Systems} 1691 4951 OFFICE EQUIPMENT& FURNITURE 40,000.00 Budget Unit 0063 tFleet Services) 4262 4956 TOOLS AND SUNDRY EQUIPMENT 40,000.00 TOTALS: $40,000.00 $40,000.00 APPRO ED EXPLANATION OF REQUEST AUDITOR- TPjOLqt_:R By: '' -- Date: To pay back second fourth of the Productivity COUNTY MN TRATO Investment Fund loan from FY 01/02 for the CIG j z Date: _)_q,p,3 Dispenser at 2467 Waterbird Way, Martinez. i BOARD OF SUPERVISORS YES: SUPERVISORS GIO A,UILKM GREENBERG, AND GLOVER ASSENT: SUPERVISOR DESAULNIER 7 Deputy Director NO: NONE �r y{, y� , General Services 12/17/2(303 John Sweeten,Clerk of the Board of IGN URE TITLE DATE By: Supervisors and County Admln4gXDrjANUARy 3, 2004 APPROPRIATION /'q ADJ. JOURNAL NO. APOO 50gj