HomeMy WebLinkAboutMINUTES - 01062004 - C76-C80 TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: JANUARY 6, 2004 COUNTY
SUBJECT: APPROVE AND AUTHORIZE EXECUTION OF CHANCE ORDER NO. 6 TO i✓,► Af
THE CONTRACT FOR THE REMODEL AND OFFICE LANDSCAPE
PARTITION MODIFICATIONS AT 1305 MACDONALD AVENUE, RICHMOND
FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE Change Order No. 6 to the contract dated May 20, 2003 with Taber Construction
Company for the Remodel and Office Landscape Partition Modifications at 1305 Macdonald
Avenue, Richmond.
2. AUTHORIZE the Director of General Services, or designee, to execute the Change Order,
which will provide for additional tenant improvements including changing interior woodwork and
finishes, modifications to the mechanical, plumbing and electrical systems, installing data
communications conduit sleeves through fire rated walls, as requested by the Employment and
Human Services Department, and increase the payment limit by $78,587.26 for a total contract
amount of$2,372,371.92.
FINANCIAL. IMPACT
There are sufficient funds in the budgeted account to cover Change Order No. 6.
BACKGROUND
The additional building improvements will provide new kitchen cabinets and a small coffee room on
the second floor, the removal of walls in the first floor reception area to assist in centralizing staff
behind the walk-up counters, and woodwork material and finish changes to correspond to an
approved color scheme for the building. Additional data communication sleeves in the third floor
walls will be provided in preparation for above ceiling data cabling to new workstations. Change
Order No. 6 provides for the necessary labor, materials and equipment for the additional work.
CONTINUED ON ATTACHMENT: YES SIGNATURE: JimAW,16--
_,, ECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITT `
APPROVE OTHER
SIGNATURES:`1— ' { ` y
ACTION OF BOAF(D IN i ' 'v I' 'i APPROVED A5 RECOMMENDED '# OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:_
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
AND CORRECT Y OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON TTHE MINUTES OF THE BOARD
Accounting OF SUPERVISO,Fj"N THE DATE SHO N.
CPM F=ile: 135-9903/c.5.2 ✓ ' s• r ) t
135-99031A.5 ATTESTEDf
County Administrator's Office JOHN SWEETEN, RK OF E BOARD SUPERVISORS
County Counsel COUNTY ADMINISTRATOR
Auditor Controller f'
Employment and Human Services Department(via CPM)
Taber Construction Company(via CPM) BY DEPUTY
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CONTRA COSTA COUNTY
GENERAL SERVICES DEPARTMENT
CAPITAL PROJECTS MANAGEMENT DIVISION
1220 MORELLO AVENUE, SUITE 100
MARTINEZ, CALIFORNIA 94553-4711
(925) 313-7200 FAX(925) 313-7299
Effective Date: January 6, 2003
File: 135-9903/C.5.2
CHANGE ORDER NO. 6
Contract for Construction of. REMODEL AND OFFICE LANDSCAPE PARTITION MODIFICATIONS
AT 1305 MACDONALD AVE., RICHMOND FOR THE EMPLOYMENT
AND HUMAN SERVICES DEPARTMENT
Effective Date of Contract: May 20, 2003
Authorization No.: WH368B
TO: Taber Construction Inc.
125 Mason Circle
Concord, CA 94520
You are directed to make the following changes in this Contract:
Item 6-1: Reference Proposed Change Description-Proposal Request No. 20, dated 10-2-2003.
Provide labor and materials to make architectural floor plan revisions, change interior
woodwork, including modifications to mechanical, plumbing, and electrical systems in
accordance with drawings SKA10 and SKA11, dated 10/2/2003, and install data
communications conduit sleeves through walls in accordance with drawings T.03, T.04 and T.05,
dated 9/26/2003.
ADD: $78,587.26
ATTACHMENTS:
Proposal Request No. 39, dated 12-2-2003, (two, 8 %x 11 inch page).
Taber Construction - TPCO 24 , dated 11-3-2003 (one, 8 %z x 11 inch page).
Dan Rainey, Architect:
a.) Sketch drawings SKA10 and SKA11, dated 10-2-2003 (two, 24 x 36 inch sheets).
b.) Data communication drawings T.03, T.04 and T.05, dated 9-26-2003 (three, 15 x 21 inch sheets).
The Original Contract Price was...................................................................................................$ 2,176,000.00
Net Change by previously approved Change Orders....................................................................$ 117,784.66
The Contract Price before this Change Order was........................................................................$ 2,293,784.66
The Contract Price will be increased by this Change Order..................................................$ 78,587.26
The new Contract Price, including this Change Order will be.....................................................$ 2,372,371.92
The Completion Time will be unchanged. The Contract Completion Date as of the date of this Change Order
therefore is June 25, 2004.
RECOMMENDED BY:
Consulting Architect Project Manager Capital Projects Division Manager
Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates
acceptance of price stated herein as full compensation for all direct and indirect costs for all work described
above, and as full compensation for any effects this change may have on the project in its entirety and/or on the
time required to complete the project.
PUBLIC AGENCY: CONTRACTOR:
By By
Contra Costa County Date Authorized Officer Date
Director of General Services
Jkame
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TO: BOARD OF SUPERVISORS ;fir+`. �., CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ` . COSTA
DATE: January 6, 2004 COUNTY
SUBJECT: APPROVE THE SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH SPECIALIZED OFFICE SERVICES & PRODUCT FOR THE
REMODEL AT 661 PINE STREET, 4TH FLOOR, NORTH WING, MARTINEZ FOR
THE COMMUNITY DEVELOPMENT DEPARTMENT (WH176F)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the Second Amendment to the Consulting Services Agreement dated September 1,
2000 with Specialized Office Services & Product in the amount of $3,120, increasing the
payment limit from $24,930 to $28,050 for the Remodel at 651 Pine Street, 4th Floor, North
Wing, Martinez for the Community Development Department.
2. AUTHORIZE the Director of General Services, or designee, to execute the Second Amendment
to the Consulting Services Agreement and to issue written authorizations for extra work, in
addition to the authorization for the Second Amendment, provided that the cumulative total extra
cost for such additional authorizations shall not exceed $2,000.
FINANCIAL IMPACT
The project is funded with $338,537 from the General Fund Plant Acquisition Budget. These funds
were provided by the Community Development Department.
BACKGROUND
On September 1, 2000, the Director of General Services executed a Consulting Services Agreement
with Specialized Office Services & Product to provide design services for the space planning, office
landscape partition layout, and remodeling at 651 Pine Street, North Wing, Fourth Floor, Martinez.
The Consultant's services included the preparation of construction documents and a workstation
parts list for approximately 30 new workstations.
The First Amendment increased the scope of services to provide additional design and construction
document services for the remodel.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF HOARD COMMIT Et
__,,A__•AI5PROVE OTHER
f
ACTION OF SOAD�N t €; APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT._ 1
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J. GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISQAS,ON THE DATE SHOWN
CPM File: 250-01091A.5
250-01091A.1.1 ATTESTED r t
County Administrator's Office JOHN SWEETENXARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller ` z .
Community Development Department(via CPM) BY �., t r4.. !' .. ,..__. DEPUTY
Specialized Once Services&Products(via CPM)
H:\2001\2500109\01L1090176.doc JA:sc Page 1 o€2 M382(10158)
APPROVE THE SECOND AMENDMENT TO THE January 6, 2004
CONSULTING SERVICES AGREEMENT WITH
SPECIALIZED OFFICE SERVICES & PRODUCT FOR
THE REMODEL AT 661 PINE STREET, 4TH FLOOR,
NORTH WING, MARTINEZ FOR THE COMMUNITY
DEVELOPMENT DEPARTMENT (WH176F)
The Second Amendment provides for additional design and construction document services for client
requested changes including, enlarging one private office, relocating one private office, re-designing
11 workstations, revising the final workstation materials list, and preparation of a cost estimate.
Structural/electrical/mechanical systems coordination in the field was also required to incorporate the
design changes and finalize construction and workstation installation drawings.
HA2001\2500109101 L109017b.doc Page 2 of 2 M382(10188)
File:250-0109/A.1.1
SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR THE REMODEL OF 651 PINE STREET,4TH FLOOR,NORTH WING,MARTINEZ
FOR THE COMMUNITY DEVELOPMENT DEPARTMENT
(VVHI76F)
I. Effective Date and Parties: Effective January 6,2004, Specialized Office Services&Product(herein called "Consultant"),a Sole Proprietorship,
and the County of Contra Costa(herein called"County") a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On June 1, 2000,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers design services for the space planning, office Iandscape partition layout, and remodeling at 651 Pine Street, North Wing, Fourth Floor,
Martinez. The Consultant's services include the preparation of construction documents and workstation parts list for approximately 30 new
workstations. The Agreement has previously been amended as follows: Ist Amendment dated July 30,2003. The parties desire to further amend
the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section I(c),change the Payment Limit from$24,930.00 to$2$,050.00,an increase of$3,120.00. This change shall apply
to charges from and after May 9,2003.
B. In accordance with Section 14 of the Agreement provide the following:
Provide additional design and construction document services for enlarging one private office, relocating one private office,re-designing I I
workstations,revising the final workstation materials list, and preparation of a cost estimate. Provide structural/electrical/mechanical systems
coordination in the field as required to incorporate the design changes and finalize construction documents.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation: _
By:_
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
} ss
County of }
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ics), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal)
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
tb
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ti
TO: BOARD OF SUPERVISORS � ` ' antra
tt Costa
FROM: John Cullen,Director County
Employment and Human Services DeA)�( r�
DATE: December 11,2003 00
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXTEND the approved reimbursement period for out-of-county living expenses for Karen
Cordes, from December 31, 2003 to December 31, 2004, and INCREASE the reimbursement
limit by$43,296, from$47,500 to a new reimbursement limit of$90,796.
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMINDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXTEND the
approved reimbursement period for out-of-county living expenses for Karen Cordes, from December 31, 2003
to December 31, 2004, and_INCREASE the reimbursement limit by$43,296, from $47,500 to a new
reimbursement limit of$90,796.
FINANCIAL IM MAUI:
$43,296: No County cost. All expenses are claimable under the State Travel Policy as 100%reimbursable.
BACKGROUND:
On February 25, 2003 (Item C.82), the Board approved the reimbursement for out-of-county living expenses for
Ms. Karen Cordes for the period June 1, 2002 through December 31, 2003 for a total of$47,500. Ms. Cordes
has been assigned out-of-county as Contra Costa representative during the period of development and
implementation of the CalWORKS Information Network(CaIWIN)Program. Her housing, travel, meals and
some utility costs incurred in connection with this assignment are reimbursable under the State Travel Policy
and is being handled through the County D-15 process as recommended by the Auditor's office. It was
originally anticipated that Ms. Cordes' out-of-county assignment would end by December 2003 but due to
delays in CalWIN implementation,her assignment has been extended for another year,through December
31,2004. She is entitled under the State Travel Policy to receive a flat rate allowance of approximately
$3,608/month since her assignment exceeds a 12-month period. This Board Order is seeking approval to extend
her reimbursement period accordingly and to increase her reimbursement limit by$43,296 to cover the
additional 12-month extension.
CONTINUED ON ATTACHMENT: YES SIGNATURE, ) LAI
_� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAI(D 7N !{ F°r�' a >® r APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
rA." � I HEREBY CERTIFY THAT THIS IS A TRITE
..L—UNANIMOUS(ABSENT s tom }r } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOAR
ABSENT: ABSTAIN: — - - OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 4L `-'"°€I f .y '
JOHN SWEETEN,CL K OF TETE BOARD O �
:SUPERVISORS AND 6OUNTY ADMINISTRATOR
contact: WENDY THERRIAN 3-1513
EHSD CONTRACTS UNIT(VM) " , `
COUNTY ADMINISTRATOR BY � ' �` DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS �� � � � � Contra
�f Costa
FROM: Jahn Cullen, Director
Employment and Human Services Department +County
DATE: December 4,2003 ' 7
SUI3JECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE the contract with Hall Kinion &Associates, Inc. (##20-9434,1)in the amount up to
$246,000 for CaIWIN project management services during the period February 1, 2004 through
January 31, 2405.
SPECIFIC REQUEST(S)OR R,ECUMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director,or designee, to EXECUTE the
contract with Hall Minion &Associates, Inc. (#20.943-1) in the amount up to $246,040 for CalWIN project
management services during the period February 1, 2004 through January 31, 2045.
FINANCIAL IMPACI!
$246,000 Administrative Overhead Costs: 20% County($49,200); 40% State($98,400); 40%Federal
($98,400).
RACK RIA
Hall Kinion&Associates, Inc. will continue to provide project management support services to the
Employment and Duman Services Department's CaIWIN project team. CaIWIN is a State mandated automated
system that will replace three legacy systems currently in operation. Services provided under this contract
include the development and maintenance of the project plan, development of a risk management strategy,
change control process, communications plan, and the mentoring of project staff in project management best
practices.
Hall Kinion is a listed vendor on the California Multiple Awards Schedule (CMAS)vendor list. Hall Kinion
was selected from a competitive solicitation,Fall 2002,
CONTINUED ON ATTACHMENT: YES SIGNATURE:
,.,IECOMMENDATTON OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
�,-KPPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD 16N 4� ��E, ..} � ��� � t %.; APPROVED AS RECOMMENDED�� OTHER ,
VOTE OF SUPERVISORS
Se' r, ,, I HEREBY CERTIFY THAT THIS IS A TRUE
,_;°aUNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
.f'
r ,
ATTESTED
JOHN SWEE'T'EN,CLtRK OF T BOARD OF IJ
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRU%E 3-1582
ERSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY :� �' -l n_�� y ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS � `�--'--''�'- `�,`
Costa
FROM: Jahn Cullen, Director
Employment and Human Services DepartmentCounty
DATE: December 2, 2043
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXECUTE the contract with Nis. Sherry Rufini(#21-568-6) in the amount up to$39,520 for
Program Director services to the Welcome Home Baby Program during the period January 1,
2004 through June 30, 2404.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECQAMRNDFD STUN!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to EXECUTE the
contract with Ms. Sherry Rufini (#21-568-6) in the amount up to $39,520 for Program Director services to the
Welcome Home Baby Program during the period January 1, 2004 through June 30, 2004.
FINANCIAL IMPACT:
$13,832 Targeted Case Management: 100%Federal.
$13,832 Prop 10 funds: 100% State.
$11,856 County funds.
CHILDREN'SIMPACT,STATR NT•
This action directly supports two of the five community outcomes established in the Children's Report Card: 4)
"Families that are Safe, Stable and Nurturing", and 5)"Communities that are Safe and Provide a High Quality
of Life for Children and Families."
BACKGROUND!
The Welcome Home Baby Program(WHB), an early intervention and prevention program for families with
children ages 0-3,provides in-home visitation services for all first-time parents. Services include accessing
early prenatal care, supporting parent-child bonding and nurturing interactions,regular preventive medical and
dental care, improving health and child safety practices, family planning support and referral to other
community supportive services.
Ms. Rufini, as the Program Director, will continue the strategic planning process,provide WEB oversight,
coordinate WHB with other county departments and community-based agencies, monitor ongoing program
services, and develop funding and marketing opportunities to support the program..
CONTINUED ON ATTACHMENT: YES SIGNATURE: x
-10X� COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--,,,-APPROVE OTHER
°ti r s X
SIGNATURES: t
ACTION OF BC.'N i
f APPROVED AS RECOMMENDED OTHER
—
VOTE OF SUPERVISORS
t� I HEREBY CERTIFY THAT THIS IS A TRUE
k UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT:� ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 'r i(,r .`✓'<
JOIN SWEETEN,CLFA&OF TIJ BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DANNA FABELLA 3-1583
ERSD(CONTRACTS UNIT)-SP �'
COUNTY ADMINISTRATOR BY �`�'
` € �L.�. ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR