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TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: FEBRUARY 3, 2004 COUNTY
SUBJECT: REQUEST TO PURCHASE ONE VEHICLE FOR THE BUILDING
INSPECTION DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchase Agent, or designee, to purchase one vehicle for the
Building Inspection Department.
FINANCIAL IMPACT
The estimated purchase cost of $13,341 will be funded with funds in the Building Inspection 2003/04
budget.
BACKGROUND
The Building Inspection Department is purchasing a hybrid light truck. This vehicle is not on the
Master List for Vehicle Replacement in FY2003/04.
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the vehicle. Based
on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request. This request has been reviewed and approved by the
County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
i'E'2£COMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE OTHER
SIGNATURE(S): rJ
ACTION OF BO�RD +r 1J APPROVED AS RECOMMENDED OTHER
L/
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT .
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS 1S A TRUE
cc: General Services[}apartment AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISOON THE DATE SHOWN.
Fleet Management Division L /
Auditor-Controller(via F/M) ATTESTED ' t�! i✓`� tt �}. 'L
Building Inspection Department(via F/M) JO N SWEETEN,CLER OF TH BOARD OF UPERVISORS
D COUNTY ADMINISTR,�TOR
c
BY ✓ 'DEPUTY
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dude Enea To:
01!28{2004 08:12 AM cc'
Subject: Pe: New Vehicle for BI
Per your request...
On December 3, 2003, the Board of Supervisors approved the Building Inspection Department's
request to add two Building Inspector It(FAVD)positions. The Department sought tete new positions in
order to address increased demand for services. The Board Order specified that funding for tate
positions would come from permit fees generated by the Department. We are now in the
implementation phase. We have already begun the personnel selection process and expect to identify
individuals to fill the positions within the next few weeks. We have also begun to prepare for the arrival
of the new employees by ordering supplies, reallocating office space, and purchasing vehicle(s). The
Department usually has at least one spare vehicle that can be used as a replacement when vehicles are
disabled or require maintenance. However, the Department does not have any spam vehicles.
Therefore, the Department would like to purchase one new vehicle, which is indispensable to a building
inspector since it is required to for transportation from one work site to another.
Hope this helps.
anil
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : Building Inscctis_n -~-, Date: 1212§/21303
Authorized Signature: ;r
(Ox"i, e
Tel php :. ---- +.�
Printed Name: Anil Comelol
1. Reason and justification for vehicle request: Vehicle needed for added staff
2. Funding Source: (Budget information will be used to prepare Board Order): 3420
Is an appropriation adjustment needed? JaYes 9140 ��t
Fiscal Officer: Name: Anil Telephone: 5-1155
3. Description of vehicle or equipment requested (if applicable, complete an accessories farm): Light Truck
4. Is an alternative fuel vehicle acceptable? Q Yes M No
If no, reason clean air vehicle will not work: Because of High mileage only Hybrid vehicle is acceptable
5. If replacement, which vehicle or equipment is being replaced: Type:
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: Field employee needs to have a County Vehicle
7. CAC Release to GSD Fleet Management: 0 Yes No Date:
�
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager-
Date Inspected:
Vehicle/Equipment: Make: Model: 't'' Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: . /r Estimated Salvage Value:
r�
Estimated Cost of Request:�3 �j> 1 . --
3. Fleet Imager Signature: ` Date:
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