HomeMy WebLinkAboutMINUTES - 02102004 - C34-C38 ............I.................................................................................................. ..........I......I.........
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TO: BOARD OF SUPERVISORS Contra
costa
FROM: DENNIS M. BARRY, AICP
Community Development Director County
DATE: February 10, 2004
SUBJECT: AUTHORIZATION FOR SIGNING THE STANDARD AGREEMENT WITH THE
STATE WATER RESOURCES CONTROL BOARD PERTAINING TO THE PROP
13 GRANT FOR THE CONTRA COSTA COUNTY WATERSHED ATLAS AND
CREEK RESTORATION STRAGEGY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND
JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Community Development Director or his designee to sign the
Standard Agreement provided by the State Water Resources Control Board to
administer and receive the Prop 13 grant that the Community Development Department
was awarded in 2001 for the Contra Costa County Watershed Atlas and Creek
Restoration Strategy(Atlas).
FINANCIAL IMPACT
No financial impact to the County. By signing the Standard Agreement, the
Community Development Department will be able to receive up to $80,000 for the
purposes described above.
REASON FOR RECOMMENDATION/BACKGROUND
In May 2001,the State Water Resources Control Board(State Board)selected the Atlas
project proposal submitted by the Community Development Department,for an award
under the Proposition 13 grant. Since then, staff from the Community Development
Department has worked closely with the staff from the State Board to finalize the
contract. The Standard Agreement was developed by the State Board in an effort to
streamline the grant contracting process.
CONTINUED ON ATTACHMENT: x YES SIGNATURE- &vt,�
��ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF
BOARD COMMITTEE
"PPROVE OTHER
SIGNATURE(S�-.�'
ACTION OF BOAON j(L�&,j4fft L-L�xLAPPROVED AS RECOMMENDED
7 _OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS ABSENT7110U CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN OF SUPERVISORS ON THE DATE SHOWN.
Contact: John Kopchik(925)335-1227 ATTESTED
cc: Community Development Department JOHN SWEETET<CLE I&OF THE
County Administrator's Office BOARD OF SUPERVISORS AND
Auditor'Controller COUNTY ADMINISTRATOR
BY: DEPUTY
February 10, 2004
Page 2 of 2
In late 2000,the Community Development staff realized that there was a need to collect a significant
amount of data pertaining to conditions of local creeks, in addition to making the collected data
presentable in digital format. This idea Was greatly supported by the Contra Costa Watershed
Forum,a group ofpeople whose work is to restore creeks in the County. In February 2001,the staff
submitted the grant application. The first phase of the Atlas project was lead by two graduate
students in 2001. The second phase was lead by staff from the Community Development in 2002
and 2043. Scientific data on local creeks were collected and old paper maps were digitized. Finally,
the Contra Costa County Watershed Atlas was published on November 12,2003 at the Contra Costa
County Creek and Watershed Symposium. The first 300 printed copies of the Atlas were sold out
within a month. Due to increasing demands from the public and agencies all over the Bay Area,the
Department printed 300 more copies in January 2004.
Signing the Standard Agreement will enable the Department to receive the$80,000 awarded by the
State Board to pay for a large portion of the cost associated in creating the Atlas. The term of the
contact with the State Board began on June 16,2003. While the term will end on March 31,2005,it
is crucial that all necessary documents, such as the Standard Agreement are signed to receive the
funds to pay for the already completed project.
ATTACHMENTS:
• Cover letter from the State Water Resources Control Board, requesting designated personnel to
sign the Standard Agreement
• Two copies of the Standard Agreement Signatory Form
• Scope of Work of the Contra Costa County Watershed Atlas and Creek Restoration Strategy
_::::........
State Water Resources Control Board
Division of Administrative Services
Terry Tamcninen
100 1 I Street*Sacramento,California 95814•(916)341-5482 Arnold Schwarzenegger
Secretary far Mailing Address:P.O.Box 144-Sacramento,California•95812-0144 Governor
Envtrvnmental Fax(916)341-5464•http:llwww.swrcb.ea.gov
U
Protection
Mr. John Kopchik, Project Director
County of Contra Costa
Community Development Department
651 Pine Street, NW 0 Floor
Martinez, CA 94553-0095
Subject: Agreement Number 02-207-552-0
In an effort to streamline the way the State of California conducts business, we have standardized current contracting
procedures and formats, This is to eliminate unnecessary duplication of Agreement language and documentation. You
will note that in the new format of the Standard Agreement(STD 213), a copy of the General Terms and Conditions
(GTC)or Interagency(GIA)is not provided. The GTC is available on the Internet at
Www.pis.dgs.ca.govl,standard+lanclua4.ae and may be downloaded and printed for your files. However, if you do not have
Internet capabilities, you may request a hard copy by contacting the person listed in the paragraph below.
This Agreement cannot be considered binding on either party until approved by appropriate authorized state agencies.
No services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement
prior to final approval. Expeditious handling of this Agreement is appreciated. For inquiries regarding this Agreement,
please call Carol Schinbine at(916)341-5067, E-mail address: schic@das.swreb.ca.gov.
Complete the following item(s) and return to the P.4. Box address stated above;'
Standard Agreement(STD 213)with attached exhibits. Sign the first page of the standard agreement package
(STD 213)and the additional single STD 213 enclosed, and return for further processing.
For Public Agencies, a Resolution by the governing body authorizing the execution of the Agreement and any
amendments thereto is required for this Agreement. Please indicate the authorized representative by title.
Payee Data Record (STD 204). No payment can be made unless this form is complete and returned.
Contractor Certification Clauses(CCC). The CCC package contains clauses and conditions that may apply to your
Agreement and to persons doing business with the State of California. It is available on the intermit site referenced
in paragraph one above. Please sign and return the first page of the most current CCC. Failure to do so will prohibit
the State of California from doing business with you.
[� A copy of your insurance certification which states coverage will not be canceled without 30 days written notice to the
State of California, and which also includes the State of California, its officers, agents, and employees as additionally
insured.
C] The enclosed agreement is signed on behalf of the Water Resources Control Board. Continue processing and when
approved, return the original to this office.
C] The enclosed approved Agreement is for your records. You are now authorized to provide the agreed upon services,
Contracts/Loans& Grants Sections
Division of Administrative Services a
Enclosures
California Environmental Protection Agency
nom. Recvc1ed Paver
STATE OF CALIFORNIA AGREEMENT NUMBER
STANDARD AGREEMENT 02-207-552-0
STD.213(Rev 06103)
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
State Water Resources Control Board
CONTRACTOR'S NAME
County of Contra Costa
2, The term of this dune 16, 2003 through !March 31, 2005
,Agreement is:
3, The maximum amount $80,000.00
of this Agreement is: Ei ht thousand dollars and no cents
4. The parties agree to comply with the terms and conditions of the fallowing exhibits which are by this reference made
a part of the Agreement:
Exhibit A--Scope of Work 1 page
Exhibit A-9 —Work to be Performed 8 pages
Exhibit B—Budget[Detail and Payment Provisions 3 pages
Exhibit C*—General Terms and Conditions GTC 103
Exhibit D—Special Terms and Conditions 3 pages
Items shown with an Asterisk(*), are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at EMN.ols.dgs.ca.aov/standard+language
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
CONTRACTOR California Department of General
Services Use Only
CONTRACTOR'S NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Contra Costa
BY(Authorized Signature) DATE SIGNED(Do not
type)
R_1�
PRINTED NAME AND TITLE OF PERSON SIGNING
Dennis M. Barry, Community Development Director
ADDRESS
651 Pine Street, NW 41h Floor, Martinez, CA 94553-0095
STATE OF CALIFORNIA
AGENCY NAME
State Water Resources Control Board
BY(Authorized Signature) DATE SIGNED(Do not
type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Bill Brown, Chief, Division of Administrative Services Exmp#per
ADDRESS
1001 1 Street, 18ffi Floor, Sacramento, CA 95814
STATE OF CALIFORNIA AGREEMENT NUMBER
STANDARD AGREEMENT 02-207-552-0STD,213(Rev 06103)
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
State Water Resources Control Board
CONTRACTOR's NAME
Coun of Contra Costa
2. The term of this June 16, 2003 through March 31, 2005
Agreement is:
3. The maximum amount $80,000.00
of this Agreement is: Eighty thousand dollars and no cents
4.. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made
a part of the Agreement:
Exhibit A—Scope of Work 1 page
Exhibit A-1 —Work to be Performed 8 pages
Exhibit B--Budget Detail and Payment Provisions 3 pages
Exhibit C*—General Terms and Conditions GTC 103
Exhibit D—Special Terms and Conditions 3 pages
i€erns shown with an Asterisk(*),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at www.ols.dt)s.ca.gov/starvdard+lan—guage
IN WITNESS WHEREOF,this Agreement#has been executed by the parties hereto.
CONTRACTOR California Depar€nren€of General
Services Use Only
CONTRACTOR'S NAME(if other than an indMduai,state whether a corporation,partnership,etc.)
Coun!y of Centra Costa
BY(Authorized Signature) DATE SIGNED(Do not
type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Dennis M. Barry, Community Development Director
ADDRESS
651 Pipe Street, NW 4th Floor, Martinez, CA 94553-0095
STATE OF CALIFORNIA
AGENCY NAME
State Water Resources Control Board
BY(Authorized Signature) DATE SIGNED(Do not
tom)
PRINTED NAME AND TITLE OF PERSON SIGNING
Bill Brown, Chief, Division of Administrative Services El Exempt per
ADDRESS
1001 1 Street, 18"' Floor, Sacramento, CA 95814
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 1 of 1
EXHIBIT A
(Standard Agreement)
SCOPE OF WORK
1. Contractor agrees to provide to the State Water Resources Control Board (SWRCB)subvention
services as described herein:
Compile physical and historical information about Contra Costa County watersheds,which
currently is housed in several different locations, into one document, the"Contra Costa County
Watershed Atlas and Creek Restoration Strategy"(Atlas). The Atlas will contain Geographical
Information System (GIS),statistical information,text narrative and photographs. Mapping will
also be conducted using Global positioning System (GPS)units to record physical attributes of
county creeks.
2. The services shall be performed at the Contra Costa County Community Development Department,
and Contra Costa County creeks.
3. The Project Representatives during the term of this Agreement will be:
State Water Resources Control Board : Contractor: County of Contra Costa
Section/Unit: NIA Section/Unit; Community Develo ment Department
Name: Christine Boschen Name: John Kopchik
Contract Manager. Project Director
Address: 1515 Clay Street Address: 651 Pine Street,NW 4 Floor
Oakland, CA 94612 Martinez, CA 94553-0095
Phone: 510.622-2346 phone; 925 335-1227
Fax: 510-622-2460 Fax: 925 335-1299
E-mail: ceb rb2.swrcb.ca. ov I E-mail: jkopc@cd.co.contra-costa.ca.LJS
Direct all administrative inquiries to:
State Water Resources Control Board Contractor: Coinof Contra Costa
Section/Unit: Division of Financial Assistance Section/Unit: Communi Development Department
Attention: --Do29 Tsuda,Prey ram Analyst Attention: Jahn Ko chile, Project Director
Address: 1001 "I"Street, 14M Floor Address: 651 Pine Street,NW 4 Floor,
P.0. Box 944212 Martinez,CA 84553-0095
Sacramento,CA 94244-21217
Phone: 916-341-5788 Phone: (925)_335-1227
Fax: 916-341-5296 Fax: 525 335-1299
E-mail: dtsuda CW .aWCCb.Ca, ov E-mail: jkopc@cd.co.contra-costa.ca.us
The parties may change their Project Representative upon providing ten(10)days written notice to the
other party.
4. Detailed description of Work to be Performed and duties of all parties shall be provided in accordance
with Exhibit A-1,Work to be Performed,which is attached hereto and made part of this Agreement.
.......... ............-
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page I of 8
EXHIBIT A-1
(Standard Agreement)
WORK TO BE PERFORMED
A. BACKGROUND AND GOALS
Creeks in Contra Costa County have been drastically and repeatedly modified over the last 150 years.
The Army Corps of Engineers and Flood Control District have controlled flood risks by transforming
miles of creek into concrete u-shaped channels, by building bigger levees and by developing energy-
dissipating drop structures. Rapid urbanization has dramatically increased nonpoint source pollution
and impervious surfaces. Urban settings in Contra Costa County foster a thousand points of nonpoint
source pollution,with substantial cumulative impacts. Important water-dependant terrestrial habitat
has been lost and fragmented. The loss of habitat and habitat connectivity disrupts ecological
functions,threatens wildlife and obscures natural scenery. The county's urban growth will continue.
Careful planning will be necessary to incorporate creek enhancements as features in revitalization
strategies. Otherwise, creeks may be viewed as obstacles to housing.
This project will be a substantive first step toward comprehensive and coordinated enhancement of
creeks and water quality In the watersheds of Contra Costa County. Through this Agreement, Contra
Costa County,working with the Contra Costa Watershed Forum and the Watershed Mapping
Subcommittee of the Watershed Forum,seeks to aid and expand county-wide efforts to restore
creeks and control nonpoint source pollution by developing an Atlas and watershed GIS that will
document existing conditions,facilitate watershed planning,and enable identification of future
restoration needs and opportunities. This Agreement will also support a volunteer-based creek survey
program that uses GPS technology to document in detail the physical conditions of creeks in the
county,improving baseline information while also increasing public awareness and involvement in
creek and watershed issues.
B. WORK TO BE PERFORMED
The Contractor shall be responsible for the performance of the work as set forth herein and for the
preparation of products and a final report as specified in this Exhibit. The Contractor's Project
Representative shall promptly notify the SWRCB's Project Representative of events or proposed
changes that could affect the scope, budget,or schedule of work performed under this Agreement.
Unless otherwise specified in the Agreement, all deliverables shall be provided to both the Program
Analyst and Contract Manager.
Task 1. Project Administration
1.1 Provide all technical and administrative services as needed for Agreement completion; review
all work performed;and coordinate budgeting and scheduling to assure that the Agreement is
completed within budget, on schedule,and in accordance with approved procedures,applicable
laws,and regulations.
1.2 Ensure that the Agreement requirements are met through completion of quarterly progress
reports submitted to the SWRCB's Project Representative by the tenth (1 e)of the month
following the end of.the calendar quarter(March,June,September,and December)and through
regular communication with the SWRCB's Project Representative. The progress reports shall
describe activities undertaken and accomplishments of each task during the quarter,milestones
achieved,and any problems encountered in the performance of the work under this Agreement.
The description of activities and accomplishments of each task during the quarter shall be in
sufficient detail to provide a basis for payment of invoices and shall be translated into percent of
task work completed for the purpose of calculating invoice amounts.
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 2 of 8
EXHIBIT A-1
(Standard Agreement)
1.3 Disclosure Requirements-Include the following disclosure statement in any document,written
report,or brochure,prepared in whole or in part pursuant to this Agreement:
"Funding for this project has been provided in full or in part through an Agreement with the State
Water Resources Control Board (SWRCB)pursuant to the Costa-Machado Water Act of 2000
(Proposition 13)and any amendments thereto for the implementation of California's Nonpoint
Source Pollution Control Program. The contents of this document do not necessarily reflect the
views and policies of the SWRCB, nor does mention of trade names or commercial products
constitute endorsement or recommendation for use."
The Contractor shall include in each of its subcontracts for work under this Agreement a
provision that incorporates the requirements stated within this subtask.
1.4 The Contractor shall notify the SWRCB's Project Representative at least ten(10)working days
prier to any public or media event publicizing the accomplishments and/or results of this
Agreement and provide the opportunity for attendance and participation by SWRCB
representatives.
1.5 Complete a one(1)page contract summary form (form to be provided by the SWRCB)within
three(3)months of the Agreement execution.
1.6 Award subcontract(s)to appropriate organization(s)to perform tasks as outlined in this
Agreement. Document steps taken in soliciting and awarding the subcontract and submit them
to the SWRCB's Project Representative for review prior to subcontract award. Provide
SWRCB's Project Representative with a copy of the awarded subcontract. Document all
subcontractor activities and expenditures in progress reports.
1.7 Every six(6)months during the term of this Agreement,the Contractor shall develop and submit
to their assigned SWRCB Program Analyst expenditure/invoice projections to enable funding to
be available for payment of invoices.
1.8 At the completion of this project and prior to final payment,the Project Director shall fill out and
provide a project survey form to the SWRCB's Project Representative.
Task Deliverables:
1.2 Quarterly progress reports; 1.5 Contract summary form; 1.6 Subcontractor documentation,signed
subcontract agreements; 1.7 Expenditure/invoice projections;and 1.8 Project survey form.
Task 2. Adjoining Landowner Notification
2.1 Develop and mail a written summary of this project to the Watershed forum mailing list,which
includes approximately two hundred(200)individuals. For the purpose of this notification,the
Watershed Forum represents the general Contra Costa County public.
Task Deliverables:
2.1 Written summary,Watershed Forum mailing list.
Task 3. Collect Existing Information from"Local Experts"--Private Citizens and Creek Groups
The purpose of this task is to obtain and catalog information about approximately fifteen (15)major creeks
in Contra Costa County,their watershed health and history from local citizenry and creek groups. This
information shall be included in the text of the Atlas. The existing Contra Costa County Watershed Forum
has an extensive membership of technical experts and governmental representatives and will provide
much of the requested information in this task. Currently,this information is not catalogued or organized
in any central location.
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 3 of 8
EXHIBIT A-1
(Standard Agreement)
3.1 Develop a list of approximately twenty-five(25)Watershed f=orum members who shall be able to
provide historic and current creek and watershed data.
3.2 Develop a survey form/questionnaire requesting information about the Contra Costa County
creeks and watersheds. The questionnaire shall ask for information to be provided about location
of minor tributaries,channel conditions, history of restoration work,current restoration efforts,
proposed restorationprojects,and history of people who were involved with the restoration work
and/or public involvement/education efforts related to improving the quality of local creeks.
3.3 Distribute the survey'form/questionnaire to the list developed in Task 3.1.
3.4 Collect results from survey/questionnaire,and sort collected information into the following
categories for each watershed: past watershed restoration projects,on-going;watershed
restoration projects, proposed watershed restoration projects,existing reference materials on
watersheds, organizations active in the watersheds,and locations of creeks and channel
conditions.
Task Deliverables:
3.1 Gist of people to be contacted to gather data; 3.2 Survey/questionnaire form;3.4 twist of categories of
information collected.
Task 4. Collect Existing Information from Government Agencies
The purpose of this task is to obtain and catalog scientific and statistical information about the creeks and
watersheds in Contra Costa County. This task complements Task 3 and supports performance of Task 5
by incorporating existing agency expertise and information into the baseline of watershed information.
Findings shall be included in the text of the Atlas.
4.1 Develop a list of organizations and agencies who shall be able to provide creek and watershed
data. Agencies included shall be the SWRCB,the United States Department of Agriculture,
Resource Conservation Districts,the Contra Costa County Public Works Department,and the
Contra Costa County'Community Development Department.
4.2 Send letters to,or make contact with,the list developed in Task 4.1 requesting access to retrieve
the following types of data: soil types and locations,rainfall levels,stream flow,and impervious
surfaces.
4.3 Collect results, and sort collected information into the following categories for each watershed:
physical watershed attributes, constructed watershed attributes, and social attributes of the
watersheds.
Task 4 Deliverables:
4.1 List of organizations and agencies;4.2 Copy of written request for information;4.3 List of categories of
information collected.
Task 5. Baseline Watershed GIS and Statistical Database
Based on the research done in Tasks 3 and 4,compile collected information into a centralized database.
Baseline watershed GIS layers and statistical data shall be created and integrated to enable production of
maps,tables and figures in Task 7.
5.1 Perform any necessary data entry on statistical information conducted during Tasks 3 and 4.
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 4 of 8
EXHIBIT A-1
(Standard Agreement)
5.2 Compile the statistical information collected in Tasks 3 and 4 into a statistical database of physical
characteristics that shall include flow records, impervious surface acreage,land use acreage,and
watershed area acreage. Statistical information shall be stored in the Microsoft Access 2000
format.
5.3 Integrate and overlay watershed GIS data collected in Task 4 by converting GIS layers into a
common reap projection and table organization. GIS layers shall be stored in the Environmental
Systems Research Institute file format.
5.4 Develop digitized GIS map layers and modify existing GIS map layers based on the non-digital,
geographic information collected during Task 3 and 4 activities, such as locations of previously
unmapped creeks and location of past, current, and proposed creek restoration projects.
5.5 Analyze what data is missing and determine what additional geographic information,available in
paper format,would be the most valuable addition to the watershed GIS.
5.6 Based on needs assessed in Subtask 5.5,digitize at least two(2)additional data layers county-
wide from existing paper maps.
Task 5 Deliverables:
5.2 Matrix showing contents of statistical database„ 5.6 Print-outs(11x17 or smaller)illustrating contents
of watershed GIS and newly digitized layers.
Task 6. Training Volunteers for GPS Creek Survey Program
The purpose of this task is to update and refine an existing volunteer data collection program that utilizes
visual surveys and GPS technology to collect current data on physical attributes of creeks and
watersheds, enabling identification of sources of impairments to beneficial uses and of restoration
opportunities. Existing protocols shall be refined and the train the trainer program shall be updated and
conducted.
6.1 Refine GPS survey protocols and volunteer training program manual. Includes refinements to the
actual survey techniques and to the manual that is distributed to volunteer data collectors
explaining the purpose and methods for collecting data.
6.2 Convene at least two(2)detailed train the trainer sessions,based on the refined GPS survey
protocols and the volunteer training program manual created in Subtask 6.1,to train coordinators
of volunteer organizations working on specific creeks and watersheds how to lead GPS survey
teams. Not less than ten (10)coordinators shall be trained in each session. The training
sessions shall be staggered in time and/or location to ensure that the training is available to as
many different organizations as possible and that the coordinators'training is as current as
possible.
Task 6 Deliverables:
6.1 Refined GPS survey protocols, refined volunteer training program manual,6.2 List of training
attendees.
Task 7. Volunteer GPS Creek Survey Program
The purpose of this task is to apply the protocol refinements and training conducted in Task 6 to conduct
volunteer GPS surveys of creeks in Contra Costa County. Volunteers shall be trained by the coordinators
trained in Task 6. The volunteers shall perform visual surveys and utilize GPS technology to collect digital
geographic information on the physical attributes of creeks, including channel conditions, substrate
composition,shade cover,and other attributes.
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 5 of 8
EXHIBIIT A-1
(Standard Agreement)
7.1 Develop an implementation plan and schedule to be used to coordinate the survey effort on
creeks throughout the county. This plan shall coordinate when and where creek surveys take
place so that contiguous reaches are surveyed,that past data collection efforts are
complemented, and that data is collected in a useful order.
7.2 Obtain written landowner agreement forms to access any private lands for surveying.
7.3 Collect GPS data on five(5)or more creek segments. Creek segments shall be chosen in
consultation with creek group coordinators and in accordance with the implementation plan
developed in Subtask 7.1.
7.3.1 Train creek group volunteers on GPS protocols(developed in Task 61). Five(5)training
sessions shall be conducted by creek group coordinators,one(1)session for each creek
segment.
7.3.2 Following training,volunteers conduct visual surveys of creek segments and record
observation with GPS. Volunteers shall survey physical attributes of creeks according to
the protocols developed in Task 6. Physical attributes to be surveyed;include channel
conditions,shade cover, substrate conditions,bank undercut, bank slope, invasive plant
types and locations, vegetative cover, and constructed features such as bridges, outfalls,
and drop structures.
7.4 Process the raw GPS data and import this data into the existing watershed GIS created in Task 5
so that this information can be incorporated into the Atlas.
7.5 Post draft results of GPS data collection surveys on the Watershed Forum's website.
Task 7 Deliverables:
7.2 Landowner agreement forms for any private lands accessed; 7.4 Static image of the results of one of,
the GPS data collection surveys;7.5 Website address where full GPS survey results will be posted.
Task 8: Contra Costa County Watershed Atlas and Creek Restoration Strategy
The purpose of this task is to incorporate the research findings from Tasks 3 through 7 into an Atlas. This
shall be a reference document useful as both an educational tool and as a companion for active
watershed restoration practitioners. The Contra Costa Watershed Forum shall review chapters of the
Atlas and provide comments and suggestions.
8.1 Write outline and text for the Atlas. Chapters shall include a county-wide overview of watersheds,
a guide to the origins and limitations of the data layers included in the Atlas,and a chapter for
each of the approximately fifteen (15)major watersheds showing detailed information. Text shall
include the natural history of Contra Costa County watersheds,overview of the watershed
geomorphology,impervious surface and affects on the health of creeks and watersheds and
contact information on local creek groups and relevant local agencies. Text also shall include
information on the social and cultural history and farces in each watershed.
8.2 Compile the bibliography of existing reference documents for each watershed.
8.3 Create maps for the Atlas depicting the physical,social,and constructed attributes of watersheds
in Contra Costa County. Use watershed GIS developed in Tasks 5 and 7 to make five(5)or more
display maps for each watershed group and five(5)or more maps on a countywide scale
(size:8 112x11 to 11x17).
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 6 of 8
EXHIBIT A-1
(Standard Agreement)
8.4 Create tables and graphs based on the creek and watershed statistical data compiled in Task 5.
This data shall detail flow records, impervious surface acreage, land use acreage, and watershed
area acreage.
8.5 Incorporate the materials from Subtasks 8.1 through 8.4 and develop a draft Atlas. Print
thirty(30)copies and distribute these to Watershed Forum members at one of the Forum's bi-
monthly meetings to solicit their comments.
8.6 Review comments received from the Watershed Forum meeting participants as described in
Subtask 8.5 on draft Atlas and prepare a final Atlas.
8.7 Publish and distribute up to three hundred and fifty(350)copies of the final Atlas.
8.8 Publish the Atlas on the Forum's website.
Task 8 Deliverables:
8.5 Draft Atlas, 8.7 Final Atlas.
Task 9. Draft and Final Project Report
9.1 Prepare a draft project report that includes the results of the listed tasks. The report shall include
the following narrative sections:
9.1.1 A brief introduction including a statement of purpose,the scope of the project, and a
description of the approach and techniques used during the project.
9.1.2 A list of task deliverables previously submitted as outlined in the Schedule of Deliverable
Due Dates.
9.1.3 Any additional information that is deemed appropriate by the Contractor's Project
Representative.
9.2 Submit copies of the draft project report to the SWRCB's Project Representative for review and
comment.
9.3 Prepare a final project report that addresses, to the extent feasible, comments made by the
SWRCB's Project Representative on the draft project report. Submit one(1)reproducible master
and two(2)copies of the final project report to the SWRCB's Project Representative for review
and acceptance.
Task Deliverables: 9.2 Draft Project Report and 9.3 Final Project Report.
County of Contra Costa
SW RCB Agreement dumber 02-207-552-0
Page 7 of 8
EXHIBIT A-1
(Standard Agreement)
C. SCHEDULE OF DELIVERABLE DUE DATES
TASK TASK DELIVERABLE DUE DATE
4 Pro ect Administration
1.2 Quarterly progress reports January 10,2004 and
quarterly thereafter
1.5 Contract summary form January 10,2004
1.6 Subcontractor documentation;signed subcontract January 10,2004 and
a regiments ongoin2 as needed
1.7 Expenditure/invoice projections January 10, 2004 and
every six(6)months
thereafter
1.8 Project survey form January 10, 2005
2 Adjoining Landowner Notification
2.1 Written summary;Watershed Forum mailin9jist July 10,2004
3 Collect Existing Information from"Local
Ex` s"-�P"rivate Citizens and Greek Groups.
3.1 List of pepple.to be contacted to gather data January 10,2004
3.2 Survey/questionnaire form January 10,2004
3.4
List of categories of information collected January 10, 2004
4 Collect Existing Information from Government
A envies
4.1 List of organizations and agencies January 10,2004
4.2
Copy of written request for information Janua; 10, 21304
4.3 List of categories of information collected Janua 10,2004
5 Baseline Watershed GIS and Statistical
Database
5.2 Matrix showing contents of statistical database Janua 10, 2004
5.6 Print-outs(11x17 or smaller)illustrating contents January 10, 2004
of watershed GIS and newly digitized layers
6 Training Volunteers for GPS Creek Survey
Program
6.1 Refined GPS survey protocols, refined volunteer November 10,2004
training program manual
6.2 List of training attendees November 10,2004
7 Volunteer GPS Creak Surye Pr ram
7.2 Landowner agreement forms for any private lands November 10,2004
accessed
7.4 Static image of the results of one of the GPS data November 10,2004
collection surveys
7.5 Website address where full GPS survey results November 10, 2004
will be posted
8 Contra Costa County Watershed Atlas and
Creek Restoration Strategy
8.5 Graft Atlas November 10,2004
8.7 Final Atlas December 10,2004
9 Draft and Final Project Report
9.2 Draft Pro`ect Report Janua 10, 2005
9.3 Final Project Report March 1,2005
County of Contra Costa
SWRCB Agreement Number 02-207.552-0
Page 8of8
EXHIBIT A-1
(Standard Agreement)
D. REPORTS
1. Not later than January 10, 2004 and quarterly thereafter, during the term of this Agreement,the
Project Director shall provide a written progress report to the Contract Manager describing
activities undertaken, accomplishment of milestones, and any problems encountered in the
performance of the work under this Agreement,and delivery of intermediate products, if any.
2. The Project Director shall submit to the Contract Manager for approval the reports containing the
results of the work performed in accordance with the schedule of this Exhibit.
3. Not later than January 10,2005, the Project Director shall submit to the Contract Manager one(1)
copy of a draft report describing the work performed pursuant to Section B of this Exhibit for
review and comment.
4. Within three(3)weeks of receipt of the draft report,the Contract Manager shall submit final
comments to the Project Director.
5. Not later than March 1,2005, the Project Director shall submit to the Contract Manager for
approval one(1)reproducible master and two(2)copies of the final report containing the results
of the work performed and addressing the comments submitted to the Project Director by the
Contract Manager.
6. The report shall not be considered final until accepted and approved by the Contract Manager.
.........................................................
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 1 of 3
EXHIBIT B
(Standard Agreement)
BUDGET DETAIL ANIS PAYMENT PROVISIONS
1. Invoicing and Payment
A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State
agrees to compensate the Contractor for actual expenditures incurred in accordance with the
rates specified herein,which is attached hereto and made a part of this Agreement.
B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more
frequently than monthly in arrears to:
Ms. Christine Boschen, Contract Manager
Regional Water Quality Control Board
1515 Clay Street
Oakland, CA 94612
C. The original and one(1)approved copy of the invoice or payment request will be forwarded to the
State Water Board's Accounting Operations Section by SWRCB's Project Representative.
Payment of any invoice will be made only after receipt of a complete,adequately supported,
properly documented and accurately addressed invoice or payment request. Failure to use the
address exactly as provided above may result in return of the invoice or payment request to the
Contractor. Payment shall be deemed complete upon deposit of the payment,property
addressed, postage prepaid, in the United States mail. All invoices must be approved by
SWRCB's Project Representative.
D. The SWRCB shall retain from the Contractor's earnings an amount equal to the last ten
percent(10%)of such earnings, pending satisfactory completion of the Agreement.
E. The invoice shall contain the following information:
1. The word"INVOICE"should appear in a prominent location at the top of page(s);
2. Printed name of the Contractor;
3. Business address of the Contractor, including P.O. Box, City,State, and Zip Code;
4. Name of State Water Board AND the Regional Water Board being billed;
5. The date of the invoice;
6. The number of the agreement upon which the claim is based; and
7. An itemized account of the services for which the State Water Board is being billed;
(a) The time period covered by the invoice, i.e., the term"from"and "to";
(b) A brief description of the services performed;
(c) The method of computing the amount due. The invoice shall detail the percentage of
each task completed during the invoice period multiplied by the agreed upon cost to
perform each task, as specified in the Budget less the ten percent(10%)withhold, if any:
..........................
County of Contra Costa
SW RCB Agreement Number 02-207-552-0
Page 2 of 3,
EXHIBIT B
(Standard Agreement)
(d) The total amount due;this should be in a prominent location in the lower right-hand
portion of the last page and clearly distinguished from other figures or computations
appearing on the invoice;the total amount due shall include all costs incurred by the
Contractor under the terms of this agreement; and
(e) Original signature of Contractor(not required of established firms or entities using
preprinted letterhead invoices).
2. Budget Continuency Clause
A. Limitation of State Liability:
The maximum amount to be encumbered under this agreement shall not exceed eighty thousand
dollars and no cents ($80,000,00).
B. it is mutually agreed that if the Budget Act of the current year and/or any subsequent years
covered under this Agreement does not appropriate sufficient funds for the program,this
Agreement shall be of no further force and effect. In this event,the State shall have no liability to
pay any funds whatsoever to Contractor or to furnish any other considerations under this
Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
C. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program,
the State shall have the option to either cancel this Agreement with no liability occurring to the
State,or offer an agreement amendment to Contractor to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code
Chapter 4.5,commencing with Section 927.
4. Budge
TASK BUDGET
TASK DESCRIPTION PROP 13 LOCAL TOTAL
MATCH
1. Project Administration $3,000 $3,000 $6,000
2. Adjoining Landowner Notification 0 500 500
3. Collect Existing Information from"Local 0 7,500 7,500
Experts"—Private Citizens and Creek Groups
4. Collect Existing Information from Government 0 7,500 7,500
89tincles
5. Baseline Watershed GIS and Statistical 15,250 10,000 25,250
Database
6. Training Volunteers for GPS Creek Survey 21,100 5,000 26,100
Pr ram --
7. Volunteer GPS,Creek Survey Program 10,000 5,000 15,()00
8. Contra Costa County Watershed Atlas and 29,900 20,000 49,900
.Creek Restoration S"jea
9. ]Draft and Final Project Report 750 0 750
TOTAL $80,000 $58,50 F–;138,500
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 3 of 3
EXHIBIT B
(Standard Agreement)
LINE ITEM BUDGET:
DESCRIPTION PROP 13 LOCAL TOTAL
MATCH
Personnel Services (includes $30,000 $28,500 $53,500
benefits
Class Hours WTya our
Senior Planner 380 $75.29
Associate Planner 600 $4916
Operating Expenses(includes 10,000 10,000 20,000
_printing).._
Professional and Consultant 40000 20,000 60900
Services
GIS Technician(s)
Genera!Overhead 0 0 0
TOTAL $80,004 $58,500 $138,500
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 1 of 3
EXHIBIT
(Standard Agreement)
SPECIAL TERMS AND CONDITIONS
1. DISPUTES: Not withstanding the provisions of the Department of General Services General Terms
and Conditions(GTC),any dispute arising under or relating to the terms of this Agreement,or related
to the performance hereunder,which is not disposed of by Agreement shall be decided by the
SWRCB's Project Representative,who shall reduce such decision to writing and mail or otherwise
furnish a copy thereof to the Contractor. The decision of the SW RCS's Project Representative shall
be final and conclusive unless,within fifteen (15)calendar days from the date of receipt of such copy,
the Contractor mails or otherwise delivers a written appeal to the SWRCB's Executive Director. The
decision of the SWRCB's Executive Director, or authorized representative,on such appeal shall be
final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent,or
capricious,or arbitrary,or so grossly erroneous as necessarily to imply bad faith,or not supported by
any substantial evidence. In connection with any appeal under this Section,the Contractor shall be
afforded an opportunity to be heard and to offer evidence and argument in support of the appeal.
Pending final decision on any dispute hereunder, the Contractor shall proceed diligently with the
performance of the Agreement work as directed by the SWRCB's Project Representative unless the
Contractor has received notice of termination. Decisions on any disputes hereunder may include
decisions of both fact and law; rop vided,however,that nothing herein shall be construed as making
final any decision on a question of fact or law in the event of any subsequent legal proceeding before
a court of competent jurisdiction.
Authority to terminate performance under the terms of this Agreement is not subject to appeal under
this Section. All other issues including,but not limited to,the amount of any equitable adjustment,and
the amount of any compensation or reimbursement which should be paid to the Contractor shall be
subject to the disputes process under this Section. (PCC 102402.5, 10381,22200 et seq,40 CER
31.70)
2. RIGHTS IN DATA: The Contractor agrees that all data, plans,drawings, specifications, reports,
computer programs,operating manuals,notes,and other written or graphic work produced in the
performance of this Agreement are subject to the rights of the State as set forth in this section. The
State shall have the right to reproduce, publish, and use all such work,or any part thereof; in any
manner and for any purpose whatsoever. If any such work is copyrightable,the Contractor may
copyright the same,except that, as to any work which is copyrighted by the Contractor,the State
reserves a royalty-free,nonexclusive, and irrevocable license to reproduce, publish, and use such
work,or any part thereof. (40 CFR 31.34,31.35)
3. INCOME RESTRICTIONS: The Contractor agrees that any refunds, rebates,credits,or Other
amounts(including any interest thereon)accruing to or received by the Contractor under this
Agreement shall be paid by the Contractor to the State,to the extent that they are property allocable to
costs for which the Contractor has been reimbursed by the State under this Agreement.
4. DISCLOSURE REQUIREMENTS: Any document or written report prepared in whale or in part
pursuant to this Agreement shall contain a disclosure statement indicating that the document or
written report was prepared through Agreement with the State. The disclosure statement shall Include
the Agreement number and dollar amount of all Agreements and subcontracts relating to the
preparation of such documents or written reports. The disclosure statement shall be contained in a
separate section of the document or written report.
County of Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 2 of 3
EXHIBIT D
(Standard Agreement)
If the Contractor or subcontractor(s)are required to prepare multiple documents or written reports,the
disclosure statement may also contain a statement indicating that the total Agreement amount
represents compensation for multiple documents or written reports.
The Contractor shall include in each of its subcontracts for work under this Agreement a provision
which incorporates the requirements stated within this Section. (Gov. Code 7550,40 CFR 31.20)
5. PERMITS,SUBCONTRACTING,WAIVER, REMEDIES AND DEBARMENT: The Contractor shall
procure all permits and licenses necessary to accomplish the work contemplated in this Agreement,
pay all charges and fees, and give all notices necessary and incidental to the due and lawful
prosecution of the work.
Any subcontractors,outside associates,or consultants required by the Contractor in connection with
the services covered by this Agreement shall be limited to such individuals or firsts as were
specifically identified and agreed to during negotiations for this Agreement, or as are specifically
authorized by the SWRCB Project Representative during the performance of this Agreement. Any
substitutions in, or additions to, such subcontractors, associates, or consultants, shall be subject to
the prior written approval of the SW RCB Project Representative.
Any waiver of rights with respect to a defautt or other matter arising under the Agreement at any time
by either party shall not be considered a waiver of rights with respect to any other default or matter.
Any rights and remedies of the State provided for in this Agreement are in addition to any other rights
and remedies provided by law.
Contractor shall not subcontract with any party who is debarred or suspended or otherwise excluded
from or ineligible for participation in federal assistance programs under Executive Order 12549,
"Debarment and Suspension". Contractor shall not subcontract with any individual or organization on
USEPA's East of Violating Facilities. (40 CFR, Part 31.35, Gov. Code 4477)
6. CONTRACT MODIFICATIONS: The SWRCB may,at any time,without notice to any sureties,by
written order designated or indicated to be a"contract modification", make any change in the work to
be performed under this Agreement so long as the modified work is within the general scope of work
called for by this Agreement, including but not limited to changes in the specifications or in the
method, manner,or time of performance of work. In no event can the contract modification have any
impact on the budget specified in Exhibit B. If the Contractor intends to dispute the change, the
Contractor must,within ten (10)days after receipt of a written"contract modification", submit to the
SWRCB a written statement setting forth the disagreement with the change.
7. TERMINATION: Not withstanding the provisions of the Department of General Services General
Terms and Conditions,the SWRCB may terminate performance of work under this Agreement upon
30 days written notice.
Any termination shall be effected by written notice to the Contractor, either hand-delivered to the
Contractor or sent certified mail, return receipt requested. The notice of termination shall specify the
effective date of termination.
Upon receipt of notice of termination, and except as otherwise directed in the notice,the Contractor
shall:
-
`
- Contra Costa
SWRCB Agreement Number 02-207-552-0
Page 3qfJ
EXHIBIT D
(Standard Agreement)
a. Stop work onthe date specified inthe notice;
b. Place no further orders or enter into any further subcontracts for materials,services or facilities
except as necessary to complete work under the Agreement up to effective date of termination;
o. Terminate all orders and subcontracts;
d. Promptly take all other reasonable and feasible steps to minimize any additional cost, loss,or
expenditure associated with work terminated, including, but not limited to reasonable settlement of
all outstanding liability and claims arising out of termination of orders and subcontracts;
a. Deliver ormake available to the SVVRCB alld drawings,specifications, estimates,
summaries, and such other information and material as may have been accumulated by the
Contractor under this Agreement,whether completed, partially completed,or in progress.
In the event of termination,an equitable adjustment in the price provided for inthis Agreement
shall bemade. Such adjustment shall include reasonable compensation for all services rendered,
materials supplied, and expenses incurred pursuant to this Agreement prior to the effective date
mftermination. (PCC iO253. G.C. 11O1O.6.4DCFR 31.3G)
8. Subject the i d approval of the 8WRCB Project
Representative, line items shifts of up to$25,000 or ten percent of the annual contract total,whichever
is less,
be made up to a cumulative maximum of$50,000
' ��bye�hertheGVV��8�v��Contractor �
er fiscal year. Line item shifts may be
proposed/requested qu�mwriting and must not increase or
decrease the total contract amount allocated per fiscal year.
Q. COMPUTER Contractor certifies that bhas appropriate systems and controls in place
to ensure that State funds will not be used in the performance of this contract for the acquisition,
operation mrmaintenance ofcomputer software inviolation ofcopyright|avxm.
=' Contra
TO: BOARD OF SUPERVISORS ;.
n. Costa
FROM: John Cullen, Director County
Employment and Human Services Department
DATE: January 9, 2004
SUBJECT: APPROVE the 2003/2004 County Plan for Refugee Services, and AUTHORIZE the
Employment and Human Services Director, or designee, to EXECUTE a contract(#29-158-0)
with the Federal Office of Refugee Resettlement(ORR),to ACCEPT Refugee Employment
Social Service (KESS) funds in the amount up to $66,386 for services to assist refugees in
obtaining in self sufficiency through employment for the period from October 1, 2003 through
September 30, 2004. (429--158-0)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
RECOMMT:PITDEII AC11ON:
APPROVE the 2003/2004 County Plan for Refugee Services, and AUTHORIZE the Employment and Human
Services Director,or designee,to EXECUTE a contract(#29-158-0)with the Federal Office of Refugee
Resettlement(ORR),to ACCEPT Refugee Employment Social Service(RESS) funds in the amount up to
$66,386 for services to assist refugees in obtaining self-sufficiency through employment for the period from
October 1, 2003 through September 30, 2004. (#29_158-0)
,NNANC IA1,IMPACT:
County to receive up to $66,386 Refugee Employment Social Service (KESS)Funds; 100%Federal.
No County Match.
CHILDRFN'S IMPACT STATEMENT!
The services funded by RESS Funds support three of the five community outcomes identified in the Children's
Report Card: 3)Families that are Economically Self Sufficient,4)Families that are Safe, Stable, and Nurturing,
and 5)Communities that are Safe and Provide a High Quality of Life for Children and Families by assisting
refugees to obtain and maintain employment in non-subsidized jobs,thereby promoting self sufficiency.
BACKGROUND,
The Board of Supervisors designated EHSD as the County agency responsible for planning,preparation and
submission the County Plan for Refugee Services to the State Department of Social Services, Refugee Programs
Branch(see attached Plan). Upon receipt and approval of the Plan,County to receive KESS funding up to
$66,386 to provide services to assist refugees in obtaining self-sufficiency through employment.
')tt�CONTINUED ON ATTACHMENT:x__YES SIGNATURE: Lc
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
<=—APPROVE OTHER
SIGNATURE(S).
ACTIONOFBOlt N z' l APPROVED AS RECOMMENDED OTHER
i`
VOTE OF SUPERVISORS
CERTIFY1q I HEREBY THIS IS A TRUE
UNANIMOUS(ASSENT � ��_ --`'� ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED , 'L''i: i✓t ' ;t 3 L• '' f
JOHN SWEETEN,CLERK OF BOAgb OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: W&WT`
cc: KAREEN MORGAN,EHSD
EHSD CONTRACTS UNIT(EI) F
COUNTY ADMINISTRATOR BY { f( f r -,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS '_ % ,� ` * Contra
Costa
FROM: John Cullen, Director Countya
Employment and Human Services Departln r
DATE: January 20,2004
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,in
collaboration with Volunteer and Emergency Services Team in Action(VESTIA)to APPLY for
and if granted,ACCEPT United Way of the Bay Area grant funds in the amount up to $40,000
for the Service Integration Program,Verde Involving Parents Program("VIP), for the term of July
1, 2004 through December 31,2005. (#29-159-0)
SPECIFIC REQUEST(S)OR RECOMMENDATION(s)&BACKGROUND AND JUSTIFICATION
R C MMENT)T{D AC"TIQN:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, in collaboration
with Volunteer and Emergency Services Team in Action(VESTIA) to APPLY for and if granted, ACCEPT'
United Way of the Bay Area grant funds in the amount up to $40,000 for the Service integration Program,
Verde Involving Parents Program(VIP), for the term of July 1, 2004 through December 31, 2005. (#29-159-0)
,FINANCIAT, IMPACT:
If granted, EHSD, Service Integration Program,to receive up to $40,000 for the Verde Involving Parents
Program.
CHILDREN'S, IMPACT STATEMENT
This program will support all five community outcomes in the Children's Report Card,(1)Children Ready for
and Succeeding in School, (2) Children and Youth Healthy and Preparing for Productive Adulthood;
(3)Families that are Economically Self Sufficient, (4)Families that are Safe Stable and Nurturing, and,
(5) Communities that are Safe and Provide a High Quality of Life for Children and Families by parental
involvement in the child's education and community to provide a safe and supervised community setting.
BAS", KGROIJND
Public agencies requesting funds from the United Way of the Bay Area are required to have fiscal sponsors with
501(c)(3) status. For the purposes'of this grant application,Volunteer and Emergency Services Team in Action
(VESTIA)will act as the fiscal agent for EHSD Service Integration Program,Verde Involving Parents Program
(VIP).
The funding will support VIP, a team effort of parents,teachers and county agency and non-profit staff who live
and work in North Richmond. VIP supports two(2)United Way of the Bay Area target goals,preventing
youth violence and parent &community involvement. The targeted program outcomes are to get children to
school every day, on time and ready to learn. In doing so, children will have more time in safe and supervised
community settings. The Service Integration Program,in partnership with Verde Elementary School,will
provide VIP program over site
CONTINUED ON ATTACHMENT: YES SIGNATURE:
ILUV-111 do
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
_.APPROVE OTHER
SIGNATURE(ft
:
ACTION OF BO D ' < i 1 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
f # I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT t its ti ,..1 ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ry
ATTESTED � ` % �7�' s
JOHN SWEETEN,EN,C OF THIVIBOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: NINA GOLDMAN—EHSD SIT 3-1793 %!
cc: EHSD CONTRACTS UNIT-EB
COUNTY ADMINISTRATOR BY �'�. d't—t _ - —,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS
y,
FROM-
William Walker, M.D., Health Services Director Contra
By: Jacqueline Pigg, Contracts Administrator Costa
DATE.
January 29, 2004 ounty
SUBJECT: +r
3f
Approval of Standard Agreement#29-441-25 with the State Department of Mental Health
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
UCOlV MENDATL N(8):
Approve and authorize the Health Services Director, or his designee(Donna Wigand, L.C.S.W,)to execute
on behalf of the County, Standard Agreement#29-441-25 (State#03-73068-000) with the State Department
of Mental Health, in an amount not to exceed $1,136,246, for continuation of the Conditional Release
Program (CONREP) for the period from July 1, 2003 through June 30, 2004.
FISCAL IMPACT:
Approval of this agreement will result in $1,136,246 of State funding for the Conditional Release Program
for the period from July 1, 2003 through June 30, 2404. No County match is required.
B +C R. ll' A ON S FOR RE ClM1VI AT
On January 14, 2003, the Board of Supervisors approved Standard Agreement#29-441-24 with the State
Department of Mental Health for the Conditional Release Program (CONREP). This agreement provides
monies in which the County subcontracts with community-based organizations and a number of board and
care homes to provide (CONREP) services to judicially committed patients.
Approval of Standard Agreement#29-441-25 will continue the County's CONREP Program through June
30, 2004.
Five certified and sealed copies of this Board Order should be returned to the Contracts and Grants Unit
for submission to the State Department of Mental Health.
T. Yga SIGNATURE:
RECOMMENDATION of COUNTY ADMINISTRATOR +OMMENDATIO OF BOAR COMMITTEE
e_A, "APPROVE OTHER
RE C . /
ACTION OF BOARD u ` 10. JWQCZz APPROVED AS RECOMMENDED _ ' _ OTHER _
VOTE OF SUPERVISORS
r" �j I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTI" '{� AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: ANIS ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ti, f
r�
ATTESTED
JOHN SWEETEN,CLEkKO HEBO D OF t
Conta Perso Donna Wigand (957-5150) SUPERV ORS AND COUNTY ADMINISTRAToIz
`'Mate rbept. of Mental Health
_ r
CC. � 6;Health Services Beet, (Contracts) BY _ DEPUTY
TO: BOARD OF SUPERVISORS
:. h. CONTRA
FROM: Leslie T. Knight, Director of Human Resources
COSTA
DATE: February 10, 2004
r=� COUNTY
SUBJECT: Contracted Temporary Help Contracts -3
r
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Director of Resources, or designee, to execute contracts with
Venturi Staffing Services, AppleOne Employment Services, TAC Staffing Services, and Barrett
Business Services, Inc., in the amount of $500,000 each to provide temporary help to County
agencies, departments or offices for the period of January 1, 2004 —July 31, 2004.
BACKGROUND
The County frequently requites temporary help to assist County agencies, departments, or offices
during peak loads, temporary absences and emergency situations. It is in the economic interest of
the County to provide such temporary help by contract with temporary help firms since they include
all insurance coverages in their rates and there are no fringe benefit costs, thus reducing future
County liabilities and costs. Temporary help obtained under these contracts may not be used in
place of employees in the case of a labor dispute or for more than 90 days for any single instance of
peak load, temporary absence or emergency situations as governed by State law.
FISCAL. IMPACT
The renewal of the contracts with the temporary help agencies will benefit the County by ensuring
that for the remainder of 2003-2004 Fiscal Year, the mark-up rates will remain at the current level
established by the original contract in 1995 and the rates will not increase. A Request for Proposal
(RFP) has been issued soliciting new firms; however, rates for the new contracts for FY 04-05 may
increase.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
,-f RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
PPROVE OTHER
SIGGNATURES: }
ACTION OF BOA�D O l',I.",P G. . q APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS{ABSENT j� L -- I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
3 COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN:
SHOWN.
Orig.Dept Human Resources Department ATTESTED�.J��� {J'- "`
Cc: County Administrator JOHN SWEETEN,CLLRk OF TI-tB6ARD
SUPERVISORS AND COUNTY ADMINISTRATOR
,t
M382(10/88) a, ,DEPUTY