HomeMy WebLinkAboutMINUTES - 12072004 - C.25-C.26 TO: BEARD OF SUPERVISORS �� °� Contra
FROM: JOHN SWEETEN, County Administrator
Costa
ca F,}don r,�� '�
DATE: December 7, 2004 . OU my
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SUBJECT: ADOPT RESOLUTION 2004/645
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION: ADOPT RESOLUTION 20041 645 Implementing a 5% assignment
differential for the class of Employment and Human Services Division
Manager
FISCAL, IMPACT: There are no Net County Costs associated with this action. These
differentials will be fully supported by grants from the federal, state and
local governments, and several foundations. If two Employment and
Human Services Division Managers are awarded the differential, there will
be a cost of$10,059 per annum.
BACKGROUND: The Employment and Human Department is implementing the CaIWIN
systems and a redesign of the Child Welfare Services. The projects require
organizational changes which will result in additional workload assignment to
two Employment and Human Services Division Managers. The Director of
Employment and Human Services wishes to recognize the designation of
two Employment and Human Services Division Managers as "Lead
Operational Division Manager" who have undertaken the lead direction,
oversight and supervision of other division managers;
CONSEQUENCE OF
NEGATIVE ACTION: Without proper compensation available, it is not appropriate to assign staff
the additional duties necessary to implement the CalWIN systems and a
redesign of the Child Welfare Services.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
L
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON T�' � L+ �' ��} ' �" APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
Contact. Larry Daniel,Personnel Services Supervisor,5-1716 *...
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Cc: ATTESTED #= i # r ✓ Ff
K7HN SWEETEN,CLERK OF THE-'BOARD OFSUPERVISORS
BY; a 'w k y = DEPUTY
THE BOARDOF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on December 7, 2004, by the following vote:
AYES: WPWM RS GIQIA, U. A, aMUM, DeSOLNIM AM GIDM
NOES: 1
ABSENT: NME
ABSTAIN:
Resolution No. 20040645
Subject: IMPLEMENTING AN ASSIGNMENT)
DIFFERENTIAL FOR THE CLASS )
EMPLOYMENT AND HUMAN )
SERVICES DIVISION MANAGER )
WHEREAS, The Employment and Human Department is implementing the CalWIN systems
and a redesign of the Child Welfare Services; AND
WHEREAS, The projects require organizational changes which will result in additional
workload assignment to two Employment and Human Services Division Managers; AND
WHEREAS, The Director of Employment and Human Services wishes to recognize the
designation of two Employment and Human Services Division Managers as"Lead Operational
Division Manager"who have undertaken the lead direction, oversight and supervision of other
division managers;
NOW, the Board of Supervisors in its capacity as goveming Board of the County of Contra
Costa, and all districts which it is the ex-officio governing Board, RESOLVES THAT:
Incumbents in the class of Employment and Human Services Division Manager may be
awarded a 5% salary differential for special project assignments, which include executive
leadership, management, oversight, and supervision of operational division managers.
Differentials are based on assignments to projects approved by the Director of Employment
and Human Services. When the employee is assigned to a qualifying project or assignment, a
differential of 5% may be awarded. The assignment shall be temporary and is not to exceed a
period of twenty-four (24) months. No more than two (2) incumbents of the class of
Employment and Human Services Division Manager shell receive the differential during the
same period of time.
I hereby certify that this is a true and correct copy
of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: (date) 1, _ C_,f^ .* �G ' "'i
J
JOHN SWEETEN, Clerk of the Board of
Supervisors and County Administrator
x.
By , „ fj �.,; s__ {�.,Deputy
Contact: Human Resources Department, Personnel Services Division (5-1716)
cc: Auditor-Controller
County Counsel
County Administrator
Employment and Human Services Department, Administration
RESOLUTION NO. 20041 64
EMPLOYMENT AND HUMAN SERVICES
CONTRA COSTA COUNTY
DATE October 20, 2404
TO Leslie Knight, Director
Human Resources, Administrative Unit
FROM John B. Cullen, Director, EHSD
SUBJECT EHSD Division Manager- Lead
I have two major programmatic/operational challenges that require a short term (12-24
months) redeployment of executive level resources. The consequences of which is that I
will need to designate two EHSD Division Managers as "lead staff' that will provide
oversight, direction and evaluation to other EHSD division managers. Here are the details:
Challenge #1
The department is in our first year countdown to implementation of the CaIW1N automation
system, which will support CalWORKs, Food Stamps, Medi-Cal, General Assistance and
other smaller programs. The technical side of development has been our primary focus,
along with the other 17 counties building this system. Now, in addressing our August 05
`Go Live' date, it is critical that I assign executive leadership to manage the many
operational changes that will be necessary to enable a successful CalWIN implementation.
In doing so, I plan to `free up' 40% of the time of the Program Director for Workforce
Services (Wendy Therrian) to manage the implementation side of CalWIN for EHSD. A
Program Director, with appropriate staff assistance and expertise, will best enable a
mobilization of resources, change management, balancing of priorities and negotiations that
will result in an effective implementation. In making this assignment to our WFS Director,
we will need to assign someone else the responsibility for day-to-day operations of the
Workforce Services Bureau during this CalWIN implementation phase (next 12-18
months).
I would plan to use a `Lead Operational Division Manager' for these tasks. Responsibilities
are attached.
We will not be adding a new management classification, nor position for this duty given the
short term nature .and our budget constraints. I will be consolidating management
responsibilities within both the Workforce Services and Aging & Adult Bureaus, thus
designating an existing EHSD Division Manager for this limited time assignment. In
fairness to the person selected, I wish to provide a 5% salary increase/adjustment in addition
to the Division Manager pay scale, including pay-for-performance. The expanded
responsibilities assumed by the Program Director would not be additionally compensated.
Challenge #2
The Department is also in the toddler stages of implementing our Child Welfare Services
redesign.. This effort, supported by grants from the federal, state and local governments, and
several foundations, will result in significant changes to the way child welfare services are
provided in this state. Summaries of the work, its vision, goals, and service delivery
redesigns have been provided to FHS and the BOS and can be forwarded to provide more
detail on the enormity and impact of this work. Like with the previous challenge area, I must
make organizational changes that will allow more direct executive leadership. `Freeing up'
and assigning more time of our Program Director for Children & Family Services (Danny
Fabella) to this area, will result in the need to formally designate a Division Manager to
provide lead direction, oversight and supervision to the other operational division managers
in the Bureau (same concept as with Challenge #1.) The proposed responsibilities for this
lead manager are also attached. I would expect this assignment to also be temporary,
although a little more difficult to predict (est. 18-24 months), due to the longer incubation of
child welfare policy decisions at the state level and slower roll-out of redesign components.
Like with our other change, I do see this as temporary and do not wish to institutionalize this
assignment by creating another new management classification. Rather, we'll continue to
consolidate management assignments, reassign some redesign responsibilities from division
managers to the Program Director and designate one of the existing CPS managers as the
`lead'. I would also expect to compensate this person as stated earlier (5% over and above
existing salary level including pay-for-performance). We would not change the
compensation for the increased responsibilities of the Program Director.
Please provide your thoughts on, this proposal, any alternative ideas and let me know what
would be the quickest way to make these changes.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this order orllowaffm 7 2004 , by the following vote:
RESOLUTION NO-2004/643
AYES. StII? L2VISORS GIoIA, UUM%, GRMENMtG, DeSAULNIER AYE GWVER
NOES.
ABSENT: NONE
ABSTAIN: NM
SUBJECT: In the Matter of Reallocating the Salary of Chief Assistant County
Administrator on the Salary Schedule and Amending the Monthly Vacation Accrual Rate.
THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing
Board of the County of Contra Costa and all districts of which it is ex-officio governing Board
RESOLVES THAT:
Effective December 1, 2004, the salary range of the Chief Assistant County Administrator
class is reallocated on the salary schedule from B85 2490, Steps 1- 4 to B85 2540, Steps 1- 4.
Effective December 1, 2004 the monthly vacation accrual hours of the current incumbent of
the Chief Assistant County Administrator class shall be increased to 23-1/3 hours and the
maximum cumulative hours shall be increased to 560 hours.
CONTACT: Leslie T.Knight (5-1766)
cc: County Administrator I HEREBY CERTIFY THAT THIS IS A TRUE
Human Resources AND CORRECT COPY OF AN ACTION TAKEN
Auditor Controller AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
SHOWN. s
--7 7
' / i
ATTESTED
Phil Batchelor, Clerk of the Board of Supervisors and County
Administr4or.
By �- >�r , Deputy