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Home My WebLink AboutMINUTES - 12072004 - C.23-C.24 TO: BOARD (J1= SUPERVISORS ..' ' 1 ° ., Contra FROM: John Sweeten, County Administrator Costa DATE: December 7, 2004 cov-LooCounty 0 SUBJECT: Appropriations Adjustment Centralizing Funding for the Zero Tolerance for Domestic Violence Initiative SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ESTABLISH budget unit# 0581 for Zero Tolerance for Domestic Violence Initiative and APPROVE Appropriation Adjustment No. 5053 authorizing the transfer of appropriations in the amount of $1,404,369 from Probation, District Attorney, Public Defender, Employment and Human Services, County Administrator, and Office of the Sheriff to Zero Tolerance for Domestic Violence Initiative to implement centralized funding for Zero Tolerance activities. FISCAL IMPACT: No net financialimpact. The appropriation adjustment includes $1,179,369 General Fund and $225,000 Contra Costa Future Fund (transient occupancy tax). CHILDREN'S IMPACT STATEMENT: The Zero Tolerance for Domestic Violence Initiative supports three of Contra Costa's community outcomes ("Children and Youth Healthy and Preparing for Productive Adulthood" "Families that are Safe, Stable and Nurturing„ and "Communities that are Safe and provide a High Quality of Life") through coordinated intervention services designed to reduce domestic and family violence and elder abuse. BACKGROUND: In February 2000, the Board of Supervisors declared a policy of"zero tolerance for domestic violence" in the County. The Board subsequently authorized the "Zero Tolerance for Domestic Violence" initiative (Zero Tolerance), a multi-agency system improvement effort, providing funding and establishing accountability criteria for a variety of supports and services designed to reduce domestic and family violence and elder abuse. Since its inception, general fund dollars for Zero Tolerance have resided in individual department budgets. This appropriation will centralize accounting of expenditures for Zero Tolerance, consistent with the premise that Zero Tolerance is an interdependent system and policy and with the Board's past approach to budget review. Centralization will also assist the initiative in fund raising. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF TOARD COMMITTEE C-- -APPROVE OTHER SIGNATURE(S): ACTION OF 80i KD ON DECEMBER 07, 2004 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT XX UNANIMOUS(ABSENT NONE ) COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF AYES: NOES: THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact: Devorah Levine,5-1017 Cc: Probation Department ATTESTED DECEMBER 07, 2004 Office of the Sheriff JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS District Attorney Employment and Human Services—Work Force Services BY: DEPUTY CAO—Zero Tolerance AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 FICOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNITS: 0581-Zero Tolerance,0308-Probation Programs,0242-District Attorney, 0243-Public Defender,0502-EHSD,0325-Justice System Programs,0255-Sheriff EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3062 5022 Intrafund-Trans-Services(Probation) 531,957 00 2850 5022 Intrafund-Trans-Services(District Attorney) 173,822 00 2838 5022 Intrafund-Trans-Services(District Attorney) 245,824 00 2917 5022 Intrafund-Trans-Services(Public Defender) 175,667 00 5240 5022 Intrafund-Trans-Services(EHSD) 100,000 00 3255 5022 Intrafund-Trans-Services(CAO-Bay Legal) 10,000 00 2545 5022 Intrafund-Trans-Services(Sheriff) 111,399 00 2535 5022 Intrafund-Trans-Services(Sheriff) 55,700 00 5561 2340 Intrafund-Trans-Services(Zero Tolerance) 1,404,369 00 TOTALS 1,404,3691 001 1,404,3691 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: rt „t_ DATE �l�i To initiate centralized budgeting for Zero Tolerance for COUNTY ADMINISTRATOR- Domestic Violence in FY04/05. BY: DATE 2 / BOLD OF SUPERVISORS: SUPERVISORS GiOVA UHAUA YES: GREENBERG,DE'MWIM, U NO: NONE John Sweeten,Clerk of the Board of Supervisors and County Administrator AGNATURE TITLE _nn�DATE APPROPRIATION APOO 193 BY: DATE DEC07,��yrO4 ADJ.JOURNAL NO. Contra TO: BOARD OF SUPERVISORS •+ice-�_. '`i M FROM: PROBATION DEPARTMENT o t � � County DATE: December 7, 2004 --- -- SUBJECT: Appropriations Adjustment for Cost and Revenue Reductions SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE Appropriations Adjustment No. 5052 authorizing an appropriation and revenue decrease in the Probation Department in the amount of $750,184 from State and Federal sources to align with estimated expenditures and revenues. FISCAL IMPACT: This action reduces budgeted appropriations and revenue to align with estimated expenditures and revenues. There is no effect on net County cost. No additional general fund monies are required. BACKGROUND: The Probation Department claims Title IVE Federal revenue for placement and pre- placement preventive services rendered to juveniles. Recent policy adjustments at the Federal level are resulting in more restrictive program eligibility criteria. Consequently the Department anticipates less revenue and program expenditures from that source and is reducing that revenue estimate by $511,000. The Department's TANF allocation letter arrived in September, indicating a lower allocation and necessitating a budget reduction of $91,425. Other adjustments to cost reimbursed programs include $71,759 in the Adult Drug Treatment Program (Prop 36) and $36,000 to the Foster Care Program. Additionally, $50,000 of revenue in the Victim Witness Program is being converted to a cost transfer to the District Attorney. CONTINUED ON ATTACHMENT: any YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES. ;..�� f ACTION OF B A 1)ON DEM �7 2004 APPROVED AS RECOMMENDED }`X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. XX UNANIMOUS(ABSENT NONE ) AYES: NOES: ABSENT; ABSTAIN: Contact: Jim Morphy 313-4195 Cc: Probation ATTESTED DECEMBER 07, 2404 CAO—Criminal Justice JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS BY: DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT (A BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0348 Probation)N artment ORGANIZATION EXPENDITURE SUB EXPENDITURE ACCOUNT DESCRIPTION � ACCOUNT DECREASE> INCREASE 3000 1011 PERMANENT SALARIES 17,000.00 3003 1011 PERMANENT SALARIES 15,000.00 3003 1042 P.I.C,A. 5,300.00 3003 1070 WORKERS COMPENSATION INS 1,500.00 3048 5022 INTRAFUNND-TRANS-SERVICES 175,000.00 3075 toil PERMANENT SALARIES 20,000.00 RESERVE FOR CONTINGENCIES 0990 6301 APPROPRIABLE NEW REVENUE 760,184.00 0990 6301 RESERVE FOR CONTINGENCIES 760,184.00 TOTALS1 993,984.00 1. 760,184.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: wk Date / v ` To reclassify Victim Witness Program transactions from revenue to cost transfer. To reduce estimated salary and benefit expenses. GOUNTY A NI TOR By: ..} Date I? t BOARD OF SUPERVISORS YES: SUPERVISORS GWK uaaw Admin.Svcs.Officer 11122/04 EGNATURE V TITLE DATE : ONE APPROPRIATION AP00 ADJ.JOURNAL NO. John OWeeten,Clerk of the Board of Supervisors and C01111V Adminletrator BY: DACE: DEC. 07, 2004 AUDITOR-CON'T'ROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT �BOARD OF SUPERVISORS T/C 27 t�t L t COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0309 Probation Facilities ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT 3120 1014 PERMANENT OVERTIME 250,000.00 3121 1011 PERMANENT SALARIES 40,000.00 3140 1013 TEMPORARY SALARIES 20,000.00 3140 1014 PERMANENT OVERTIME 25,000.00 3141 1013 TEMPORARY SALARIES 50,000.00 3141 1014 PERMANENT OVERTIME 10,000.00 3160 1011 PERMANENT SALARIES 71,384.00 3165 1011 PERMANENT SALARIES 60,000.00 TOTALS 526384.00 0.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: �" Date 1/ Z� 0 To reduce the estimate of OAYRF salaries. COUNT INI TOR By; Date BOARD OF SUPERVISORS YES: Vj"tSON 6101A, iiNMAGREENRG,0EQtiW &&S Admin.Svcs.Officer 31122/04 SIGNATURE TITLE DATE NO: NONE APPROPRIATION APOOJt y ADJ.JOURNAL NO. Jahn Sweeten,Clerk of the Burd of Supervisors and County Administrator BY: DATE: DEC. 07, 2004 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0310 Care of Court Wards ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASEy ACCOUNT 3065 9262 ST ALD CHILDREN BRDLNG HOME 18,000.00 3065 9472 FED AID CHILD BOARDING HOME 18,000.00 TOTALS 0.00 36,000.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER J! ��y gy; Date To correct state and federal reimbursements to equal the relative cost estimates. COUNTY SST' TOR t By: ` Date BOARD OF SUPERVISORS YES: ��Syy{�U.{�i ipryfi}�{,�N 8101A,tt��Utt#��1.,.Kf lLt `p `�+• a`Yg �Lfb.ke ,OL Dd Admin.Svcs.Officer 11122/04 NO: NONE SIGNATURE TITLE DATE +ry� + REVENUE ADJ.RA00 15V 5i7` JOURNAL NO. John sweeten,Clerk of the Board of ' Supervisors and County Administrator BY: DATE: DEC. 071 2004 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0308 Probation De utment ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT 3048 9595 MISC.GOVT.AGENCIES 50,000.00 3063 9951 REIMBURSEMENTS GOV/GOV 71,759.00 3075 9255 ADM ST OTHER SOC SVS-OCSS 511,000.00 TOTALS 0.00 632 759.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: 14 - 1�tJt t Date To reclassify Victim Witness Program transactions from revenue to cost transfer. To correct Prop 36 reimbursement to equal the relative cost estimate. COUN uusT To adjust Title IV-13 revenue to reflect restrictions on program eligibility. By: �Datc OWN BOARD OF SUPERVISORS YES: SUPFAVORS 61l 'JaMMA Oman fiin,&M R Admin.Svcs.Officer 11/22/04 NONE SIGNATURE TITLE t�DATE NO: NONE REVENUEADJ.RAOO 1052— JOURNAL NO. John Sweeten,Clerk of the Board of � Supervisors and County Administrator BY: lkfla ,°� DATE: DEC. 07, 2004 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0309 Probation Facilities ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT 3120 9473 FED AID TEMPORARY ASSISTANCE TO NEEDY FAMILIES 54,855.00 3160 9473 FED AID TEMPORARY ASSISTANCE TO NEEDY FAMILIES 36,570.00 TOTALS 0.00 91,425.00 EXPLANATION OF REQUEST AUDI By: 1!�`�{t�Y Dace ll To reduce TANS revenue to allocated amount. COUNTY IN1ST TOR By: S Date BOARD OF SUPERVISORS YES: SMVISORS 8101A,WE GRIMM,DESAULNER,&R NO: NONE Admin.Svcs.Officer 11/22/04 SIONATUR19 TITLE DATE y�A REVENUE ADI.RA00 �. John Sweeter,Clerk of the Board of JOURNAL NO. Supervisors and County Administrator01 E BY. _SATE. DEC. Q7, 2004