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TO: BOARD OF SUPERVISORSCostaFROM: Anne Cain Count Librarian
DATE: December 14, 2004 os",-Cove"
County
SUBJECT: Revise Library Policy: Use of Meeting Rooms ell;3
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
The County Librarian recommends that the Board of Supervisors adopt revision to the Library Meeting Room
Policy: Use of Meeting Rooms (Resolution No.93-525) to exclude the words "or activities" from the section
entitled Religious Use.
FINANCIAL IMPACT
Mone.
BACKGROUND
Recently, two Library policies were reviewed for compliance with current law. Presently, in the section for
Religious Use, the language in the Library Meeting Room Policy reads: "Library meeting rooms shall not be
used for religious services or activities". It is recommended that the policies be changed to eliminate the
reference to the prohibition of"religious activities". The proposed new language would read: "Library meeting
rooms shall not be used for religious services."
Upon approval by the Board of Supervisors, these policies will be revised to reflect the new language.
F
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CONTINUED ON ATTACHMENT: YES SIGNATURE.
[D-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
ACTION OF OA ON2 a4 APPROVED AS RECOMMENDED 19 OTHER
VOTE OF SUPERVISORS:
XUNANIMOUS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
ABSENT AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
Contact: ATTESTED
_ae� I , — a::gz
JOHN WEET N,CLERK OF THE BOARD OF
cc: Susan Caldwell,County Library SUPERVISORS AND COUNTY ADMINISTRATOR
Julie Enea,County Administrator
Silvano Marchesi,County Counsel
By ,Deputy
O:\bos\tEMPLATE\reGULAR\meeting room policy revise board order.doc
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on December 14, 2004 1 by the following vote:
SUPERVISORS GIOIA ,UILKEMA� GREMERG� DESAULNIER
AYES: FV 1 . 1
NOES: --NONE
ABSENT. SUPERVISOR GLOVER
ABSTAIN: none
RESOLUTION NO. 2004/655
SUBJECT: IN THE MATTER OF ADOPTING A POLICY FOR THE USE OF MEETING
ROOMS IN LIBRARIES
Upon recommendation of the County Librarian, this Board adopts the following policy and rescinds all
previously adopted policies and rules and regulations (including Resolution No. 93/525 in its entirety)
for the use of meeting rooms in libraries:
Contra Costa County Library
POLICY FOR THE USE OF MEETING ROOMS IN LIBRARIES
It is the policy of the Contra Costa County Library to encourage the use of library meeting rooms for
educational, cultural and community related meetings, programs, and activities.
NO-FEE USAGE
Non-profit and civic organizations, for-profit organizations, schools and governmental organizations
offering meetings, programs, or activities of educational, cultural or community interest may use the
meeting room free of charge for meetings that are open to the general public, for which no admission
fee is charged, and at which no soliciting or selling is done.
FEE-BASED USAGE
Non-profit and civic organizations, for-profit organizations, schools and governmental organizations
may use the meeting room for a fee for meetings that are closed to the general public, for which an
admission fee is charged, or at which soliciting or selling takes place.
EDUCATIONAL USE
Library meeting rooms are available to schools only for special meetings, programs, or activities. They
may not be used for instructional purposes as a regular part of the curriculum.
RELIGIOUS USE
Library meeting rooms shall not be used for religious services.
APPLICATIONS FOR USE
All groups request use of a library meeting room must fully complete an application form for each use.
RULES FOR USE
The County Librarian shall promulgate rules for the implementation of this policy. Such rules may
contain branch specific rules. The County Librarian may deny any application or revoke any permission
previously granted when such application or permission is for a use not permitted by this policy, when
the applicant has violated the rules promulgated by the County Librarian, or when the meeting room is
needed for library purposes.
I hereby certify that this is a true and correct
cc: County Librarian copy of an action taken and entered on the
County Administrator minutes of the Board of Supervisors on the
County Counsel date shown.
ATTESTED:..jZ4_
JOHN SWEETEN, Clerk of the Board
of Sup rvisors,and County Administrator
By Deputy
12/1/2004 o Abos\reso.meetingrooms.doc