HomeMy WebLinkAboutMINUTES - 12142004 - C.78-C.82 TO: BOARD OF SUPERVISORS �-;�. Contra
Costa
FROM: John Cullen,Director �' � �../"� _�_ ._✓ County
Employment and Human Servic:s ent ; .._
Bob Lanter,Director d
Workforce Development Board
DATE: November 23, 2004
SUBJECT: APPROVE and AUTHORIZE the Employment &Human Services Director, or designee, on
behalf of the Workforce Development Board,to EXECUTE a contract(#18-062-3)With the
Oakland Private Industry Council (OPIC)With a payment limit of$94,419 for East Bay Works
regional systems support services for the period July 1, 2004 through June 30, 2005,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMF'tIJDRD A -ITON.
APPROVE and AUTHORIZE the Employment&Human Services Director,or designee, on behalf of the
Workforce Development Board,to EXECUTE contract a(#18-062-3)With the Oakland Private Industry
Council (OPIC)With a payment limit of$94,419 for East Bay Works regional systems support services for the
period July 1, 2004 through June 30, 2005.
FINANCIAL IMPACT:
$94,419: 100%Federal Workforce Investment Act funds
CHILDREN'S IMPACT,STATF.MFNT-
This action Will directly support the third outcome, "Families that are Economically Self-Sufficient". Activities
under this contract Will provide an avenue for job search and potential employment for participants.
RACKGRS2IJND-
The Workforce Development Board of Contra Costa(WDB) is a member of EastBay Works, Inc. (EBW), a
consortium of four(4)Bay Area Workforce Investment Areas Which include: Contra Costa County,Alameda
County and the cities of Oakland and Richmond. EBW Was created to assist in the implementation and
coordination of a regional system of one-stop career centers encompassing a distinct labor market area in
Alameda and Contra Costa counties.
In Spring 2001, WDB approved the selection of OPIC to serve as fiscal agent and administrator for Contra
Costa's portion of the EBW. As fiscal agent, OPIC is responsible for processing payments and ensuring that
Contra Costa's share of regional grants are managed and implemented accordingly. In addition, ODIC also
provides support to the operations of the WDB's One-Stop Career Centers. This Board Order will authorize
EHSD, on behalf of WDB,to continue services provided by OPIC under this contract. The contract has been
delayed due to delays in adopting the final EBW budget and changes to partner share contributions.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
IFECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
i--APPROVE OTHER
SIGNATURE(S).
ACTION OF BOD ON + s APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I IIEREBY CERTIFY THAT THIS IS A TRUE
�,t_UNANIMOUSS SENT _. _ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT:'._j _ ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTES"T"ED
JOHN SWEETEN,CLERK OF THE BO RD OF�J
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact. BOB CANTER-6-S3$2 ^'`r z
EHSD(CONTRACTS 1,NIT)-VM •; •. i t
°
COUNTY ADMINISTRATOR BY DEPUTY- E 0`� " ,
AUDITOR-CONTROLLER
CONTRACTOR
0 EVE LoP
U m
'4
MEMORANDUM
Date. November 18, 2004
To: Dorothy Sansoe, Senior Deputy County Administrator
Contra Costa County Administrator's Office
From: Bob Lanter, Executive Director
Workforce Development Board of Contra Costa
Subject: Request for Retroactive Approval of Contract #18-062 with Oakland Private industry
Council
The purpose of this memorandum is to provide justification and background information to support our
request for retroactive approval of contract x#18-062 with Oakland Private Industry Council (OPIC) for
fiscal and,administrative services related to the EastBay Works (EBW)Regional Partnership.
OPIC acts as the regional fiscal and administrative agent for the EBW partner agencies: Contra Costa
County, Alameda County, City of Oakland and City of Richmond. Contra Costa County, on behalf of
the Workforce Development Board(WDB),has contracted with OPIC for these services since July 1,
2001. The Workforce Development Board approved this contract for renewal far the 2004/05 program
year at its meeting in August 2004.
We have experienced many delays in finalizing the budget and the service plan for this year's contract:
• The WDB budget process took longer than anticipated, so funds for this contract were not
approved until August 2004.
• Changes to the overall EBW budget and partner contributions have changed since the last
program year and during the current program year. As a result, EBW budget has been revised
twice since July 2004.
• WDB staff has been working with EI-ISD staff to revise the contract service plan and budget in
order to make the contract more performance-based and to clearly identify deliverables.
We know that we are asking for an exception to the County's rule on approving retroactive contracts and
appreciate your understanding of these special circumstances. Thank you.
ntra
TO: BOARD OF SUPERVISORS r�-�% - ,µ Costa
FROM: John Cullen,Directora n {�t�l my
Employment and Human Servic af hent (17q
DATE: November 22, 2004
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE an amended contract with IVIS. Donna Bledsoe(#20-83l-1) for clerical supervision
to extend the contract term with no additional funding from January 31,2005 through February
28, 2005.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECC)MMFNDFD ACTION-
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to EXECUTE an
amended contract with IVIS. Donna Bledsoe(#20-831-1) for clerical supervision to extend the contract term with
no additional funding from January 31,2005 through February 28, 2005.
FINANCIAL 111 PAC``Tt
No additional funds.
The contract will continue the services of Ms. Donna Bledsoe as clerical supervisor for a total of eleven (11) .mos.
after her county retirement,which was effective February 29, 2004. Having her continue her services will
facilitate the smooth transition of the new Clerical Supervisor.Ms. Bledsoe will continue to assist in the
development of new clerical policies and office procedures as it pertains to forms,publications and other new
issues brought on by automation. The goal is to develop a new department-wide manual for clerical policies
and procedures. She will continue to assist management in defining problem issues within the clerical unit and
recommend possible solutions.
P
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_./AECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
<_.-h41 PROVE OTHER
6ri
SIGNATURE(S):
ACTION OF 80'qb ON - € ✓i AP'P'ROVED AS RECOMMENDED OTHER
`ter
VOTE OF SUPERVISORS
1 HERESY CERTIFY THAT THIS IS A TRUE
__UNANIMOUS(AAS IT _ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT ABSTAIN: _ OF SUPERVISORS ON THE DATE SHOWN.
t
ATTESTED -
JOHN SWEETEN,CLERK OF 7E BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
JIM TAI{AHASHI 3-1653 �
sll TY )
ADMINISTRATOR COBY ��^� � ��a. _"a DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
C.80
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on December 14 2004, by the following vote:
AYES: Supervisors Gioia, Uilkema, Greenberg, and DeSaulnier
ABSENT: Federal D. Glover
ABSTAIN: None
SUBJECT: RELISTED to January 4, 2005 consideration to approve and authorize the
Employment and Human Services Director, or designee, to execute a contract
amendment with Delta Personnel Services (dba Guardian Security Agency) to
increase the payment limit by$15,000 to a new payment limit of$40,000 to
provide security guard services at additional locations with no change in the term
of September 1, 2004 through June 30,2005.
1 hereby certify that this is a true
and correct copy of an action
taken and entered on the minutes
of the Board of Supervisors on
the date shown.
Attested: DECEMBER 14 2004
John Sweeten, Clerk of the Board
Of Supervisors and County
Administrator
By:,
Deputy Clerk
TO: BOARD OF SUPERVISORS
•. Contra
Costa
FROM: Sohn Cullen,Director �rQ(,�Clt
Employment and Human Servic ent
DATE: November 29,2004
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXECUTE an amended contract with Delta Personnel Services dba guardian Security Agency
to Increase the contract payment limit by$15,000 from$25,000 to$40,000 for additional
security guard services with no extension in the term of September 1, 2004 through,lune 30,
2005. (#21-031-1)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACT11INs
APPROVE and AUTHORIZE the Employment and Human Services Director,or designee,to EXECUTE an
amended contract with Delta Personnel Services dba Guardian Security Agency to Increase the contract payment
limit by$15,000 from$25,000 to$40,000 for additional security guard services with no extension in the term of
September 1,2004 through June 30, 2005. (##21-031-1)
$40,000 Administrative Overhead Costs: 20%County, 40%State,40%Federal
BACKGROUN&
Employment and Human.Services(EHSD)received security guard services from the Guardian Security Agency
through an interdepartmental agreement with the Health Services Department(HSD). The contract and
interdepartmental agreement have terminated,as HSD is no longer using contract security personnel at HSD
locations. Guardian Security Agency continued to provide services to EHSD locations under a contract with the
Department. The rates established under the HSD interdepartmental agreement and contract remain in place.
The increase in total contract payment limit is requested for services at additional locations and unanticipated
guard overtime required at EHSD locations. During this period of coverage,EHSD will engage in the
competitive bid process for security guard services for EHSD site locations.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ASSENT } AND CORRECT COPY OF AN AC11ON TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN:__ _ OF SUPERVISORS ON THE DATE SHOWN.
t Contra
y�
TO: BOARD OF SUPERVISORS
Costa
FROM: John Cullen, Director - Count
Employment and.Human ServiG` went ` r
DATE: November 24, 2004 <
SUBJECT: APPROVE and AUTHORIZE the Employment&Human Services Director,or designee, to
ISSUE a Request for Proposals (RPP#1080) for an Automated Case Management and Imaging
System in the amount of$1,300,000 for the period April 1, 2005 through May 31, 2006.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECUMMENDED ACTION'
APPROVE and AUTHORIZE the Employment&Human Services Director, or designee, to ISSUE a Request
for Proposals(RFP#1080) for an Automated Case Management and Imaging System in the amount of
$1,300,000 for the period April 1, 2005 through May 31,2006.
IN A,NCIAT.IMPACT:
$1,300,000 100%Administrative Overhead,20%County, 40%State,40%Federal
BACKGROUND:
EHSD is in need of a process to automate existing paper case records to support business process changes to
maximize staff resources and improve client services. In the current environment, there are individual
caseworkers servicing specific assigned caseloads,which can vary in number depending upon the client
programs enrollment. Caseloads can be as high as 450 case records with 100-I50 document pages per case.
The manual process for retrieval and update of case file information is labor intensive.
Currently each employee is responsible for individual case records from start to finish. Records are initiated
when a client utilizes the walls-in to scheduled appointments in District offices or mattes contact by phone to a
specific person or a specific program work group, such as, MediCal Intake Unit. EHSD is planning
implementation of a group of consolidated Client Service Centers for each of the major social services
programs, such as, MediCal,Food Stamps, CalWORKS, etc.
The goal is to develop an operating system that will provide access to client case records by all caseworkers in
the Client Service Centers. The implementation of an automated case pooling system will provide the
framework:for EHSD to move ahead with the Client Call Centers.
The cost of the automated case management and imaging system will be recovered through the increase in staff
efficiency and the reduction in casts currently associated with record ain�n ce and service delivery.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
�- 1tECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,*-APPROVE OTHER
SIGNATURE(S): `✓ --
ACTION OF BOA,� ON '� L5✓ # APPROVED AS RECOMMENDED HER
VO'T'E OF SUPERVISORS
/�� I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS BSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES:_ ?I NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
/ tF ATTESTED r l i ', .4
JOHN SWEETEN,CLERK OF THE BO$RRD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: D04N CRI.3ZE,3-1582
cc: DA4gD CORRAL,EHSD IT
EHSD(CONTRACTS UNIT)-EB
COUNTY ADMINISTRATOR BY i ✓ DEPUTY
AUDITOR-CONTROLLER
TO: BOARD OF SUPERVISORS 'fes ', 4. .rol"It
Costa
FROM: John Cullen,Director County
Employment and Human Services ent
Bob Lanter, Executive Director '
Workforce Development Board
DATE: December 2,2004
SUBJECT: APPROVE and AUTHORIZE the Employment&Human Services Department Director, or
designee,on behalf of the Workforce Development Board, to EXECUTE a contract amendment
with Rubicon programs, Inc. (#18-078-2)to increase the payment limit by$25,999 to a new
payment limit of$316,999 for countywide One-Stop Case Manager services for the period July
1, 2004 through June 30, 2005.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTIONe
APPROVE and AUTHORIZE the Employment&Human Services Department Director, or designee, on
behalf ofthe Workforce Development Board, to EXECUTE a contract amendment with Rubicon Programs,
Inc. (#18-078-2) to increase the payment limit by$25,999 to a new payment limit of$316,999 for countywide
One-Stop Case Manager services for the period July 1, 2004 through June 30, 2005.
FINANCIAL IMPACT--
$25,999. 100%Federal Workforce Investment Act(WIA).
BACKGROUND
On July 20, 2004 (Item# C.29),the Board approved the contract with Rubicon Programs, Inc. for$291,000 for
the provision of out-of-school youth services in West County. These services include outreach and recruitment,
vocational assessment,job and apprenticeship placements, employment credentialing, career preparation
services,job retention support, individualized program planning and other supportive services. In addition to
these services, Rubicon has agreed this year to provide three(3) Youth Case Managers for East, Central and
West County who will staff the Workforce Development Board's(WDB) One-Stop Career Centers. The WDB
Youth Councilrecently approved an additional allocation of$25,999 to cover the additional costs of benefits
and salaries related to the 3 Youth Case Managers. This Board Order will authorize EHSD, on behalf of the
WDB,to amend the contract accordingly.
CONTINUED ON ATTACHMENT: YES SIGNATURE: ,$
se 'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,.',APPROVE OTHER
SIGNATURES)
{
ACTION OF BQ'AR ON JNt t` A t { c APPROVED AS RECOMMENDED OTHER
e'
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUSSENT— .., } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
i
ATTESTED
fi' JOHN SWEETEN,CLERK OF THE B ARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB LAINTER,WDB
cc: JOMN CULLEN—EHSD
DON CRUZE-EHSD
EHSD CONTRACTS(VM)
COUNTY ADMINISTRATOR BY �•.f(z r'1 ii 4' — �_ DEPUTY
AUDITOR-CONTROLLER