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Home My WebLink AboutMINUTES - 12142004 - C.73-C.77 TO: BOARD OF SUPERVISORS FROM: Jahn Sweeten, County Administrator 1 ��% ContraS �J �is DATE: December 14, 2004sta 1C 0 SUBJECT: Contract with Lepper& Herrington for �` Legal Defense Servicesw Count SPECIFIC REQUEST(S)OR RECOMMENDATIOWS)+R BACKGROUND AND JUSTIFICATION IRECOMMENDATION: APPROVE and AUTHORIZE County Risk Manager to execute a contract with Lepper& Harrington for legal defense services for the period January 1, 2005 through December 31, 2005. FINANCIAL. IMPACT: Costs for legal defense services under this contract are funded through the Fire District Joint Powers Agreement and the County Liability Trust Fund. EACKGRtUNL?fREAS, O NS FSR RECMMENDATItN: This contract is being executed to provide legal services under the Fire Districts' Joint Powers Agreement and to represent the County on liability cases. CONTINUED ON ATTACHMENT: YES SIGNATURE: ;,,,.�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF ARD COMMITTEE ,, —'APPROVE OTHER SIGNATURE S:S'�. ` ACTION OF BC�RON i,,' s APPROVED AS RCOMMENDED OTHER J VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTESS OF THE BOARD UNANIMOUS (ABSENT ) OF SUPERVISORS ON THE DATE SHOWN. AYES: �,N _ NOES: ABSENT: `k ` ABSTAIN: ATTESTED JOHN SWEETEN,CLERK OF E BOARD F Contact: Ron Hery (335-1443) SUPERVISORS AND COUN ADMINISTRA OR Cc: CAO—Risk Managamit s} Auditor-Controller irlusers$griciuslMy DocumentslBrd Ordersl13020041B0- BY DEPUTY - . ,� TO: BOARD OF SUPERVISORS FROM: John Sweeten, County AdministratorContra DATE: December 14, 2004 r Costa SUBJECT: Contract with Laughlin, Falbo, Levy&Moresi ounty I f SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENQATIQN: APPROVE and AUTHORIZE the County Risk Manager to execute a contract with Laughlin, Falbo, Levi &Moresi for legal services for the period January 1, 2005 through December 31, 2006 in accordance with a specified fee schedule. FLAN IAL IMPACT: Legal costs are funded through the Workers'Compensation Trust Fund. QACKGROU b/REASONS FOR RECOMMENDATION: This contract is being executed for a two-year period to provide legal services for workers'compensation cases. CONTINUED ON ATTACHMENT: X YES SIGNATURE: ,---RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE j__---APPROVES OTHER t SIGNATURES: ACTION OF B ARQ/ON ) APPROVED AS RECOMMENDED r OTHER f VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD � — UNANIMOUS {ABSFJVT _ ) OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: s ABSTAIN: ATTESTED 11fs-riskm2k3tuseM$' iduS1My Documents\Board Orders\BO2DD41BO- JOHN SWEETEN,CLERIC OF H BOARD OF LatPalbo05.doc SUPERVISORS AND COUNTY INISTRATOR Contact: Ron Harvey(335-1443) Cc: Risk Management Auditor-Controller BY { i�EPUTY Laughlin,Falbo,,et al. J'�� TO: WARD OF SUPERVISORS FROM: John Sweeten, County Administrator ,.it �.. y. 5 fly } `t DATE: December 14, 2004 a Costa SUBJECT: Amend Contract with Essential Staffing, Inc. for Consultation and Staffing Services ounty iT SMCFr.MWIMT(S)OR MCOMM IDAT"1ph1(S)&BACKGROUND AND JUSTIFICATION _CC M TI N: APPROVE and AUTHORIZE the Risk Manager to execute a contract amendment with Essential Staffing, Inc. to increase the payment limit by $125,000 to a new payment limit of$225,000 for consulting services and workers' compensation staffing services, with no change in the contract termination date. FINAIdCIAL IME CT: Casts for workers' compensation claims administration services are funded through the Workers' Compensation Self-insurance Trust Fund. BACKGROUNDIREAAQNS F R REC IliIM NQATI Ind: Essential Staffing, Inc. is a firm specializing in workers' compensation claims services. This contract amendment is being requested to cover the increased costs for the number of hours worked that were unanticipated in the original contract. CONTINUED ON ATTACHMENT: YES SIGNATURE; RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVI�� OTHER SIGNATURE(S): ACTION OF BO RDAN r° r� ;- { APPROVED AS RECOMMENDED , OTHER 1 VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD UNANIMOUS {AASENT � ) OF SUPERVISORS ON THE DATE SHOWN. AYES: / NOES: ABSENT, ABSTAIN: ATTESTED '. t lei rielusWy Docurnentaftard Or4*stBO20041BO- JOHN SWEETEN,CLERK OF TH BOARD OF E*s$W12-04Att nd.doc SUPERVISORS AND COUNTY A NISTRATOR Contact: Ron Harvey(3351-1443) Cc: CAO—Risk Mw"wr n't Audita-ContraW EswtW Staffing,Inc. B fr�k-�._ — DEPUTY -� Contra TO: BOARD OF SUPERVISORS Costa County FROM: CARLOS BALTODANO, DIRECTOR BUILDING INSPECTION DEPARTMENT DENNIS M. BARRY, AICP, COMMUNITY DEVELOPMENT DIRECTOR DATE: December 14, 2004 SUBJECT: AMEND CONTRACT WITH ACCELA, INC. TO SUPPORT SCOPE OF WORK ACTIVITIES WITH THE COMMUNITY DEVELOPMENT DEPARTMENT SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Director of Building Inspection or his designee to execute a contract amendment for $40,000 increasing the contract amount from $345,000 to $335,000 effective December 15, 2004 through March 4, 2005 with Accela, Inc. for activities to prepare a Scope of Work with the Community Development Department for development and implementation of a web-based land use project tracking system that will be integrated with the countywide GIS program and with Building Inspection's permit tracking program; CONTINUED ON ATTACHMENT: YES SIGNATUREea � SIGNATURE �✓--AECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA D COMMITTEE ..-- APPROVE OTHER SIGNATURE(S): ACTION OF BO s N APPROVED AS RECOMMENDED OTHER f ' VOTE OF SUPE ORS UNANI US(ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A AYES: NOES: TRUE AND CORRECT COPY OF AN ABSENT": \ ABSTAIN: ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF Contact: C os Baltodano(925!335-1108) SUPERVISORS ON THE DATE SHOWN. Dennis Bang(9251335-1276) , ATTESTED: ,N_(1 )f J�� c # cc: Building Inspection John Sweeten, Clerk of the Board! of Community Development Superyisors and Cc,�nty Ad Inistrator BY 'f.x° DEPUTY CB:td \bdord\AcelAmnd-BICD.121404B RECOMMENDATIONS (Cont.) APPROVE and AUTHORIZE the Community Development Director, or his designee, to co-sign the contract amendment with Accela, Inc. and to fund and monitor the preparation of the Scope of Work for the development and implementation of a web- based land use tracking system for the Community Development Department. FISCAL IMPACT None to General Fund. Costs will be covered by revenues from fees for land use applications. BACKGROUND/REASON'S FOR RECOMMENDATIONS For the past several years the Building Inspection Department has used a permit tracking and payment computerized system called PermitsPlus. This program is owned and maintained by Accela, Inc. This computerized system was acquired under GMEDA and was intended for ultimate use by all the then GMEDA member departments, Building Inspection, Community Development and Public Works. However, Accela, Inc. has now developed an extremely user-friendly web-based software entitled Accela Automation which will allow integration with GIS software as well as with the shared land development cost tracking system shared by Community Development and Public Works and with either the existing PermitsPlus system used by Building Inspection or any upgraded system implemented by Building Inspection. Moreover, the Accela Automation program will enable planning staff to easily and quickly enter information to track land use applications and provide real-time" updates for other county departments and the public on the status of land use applications. CONSEQUENCES OF NEGATIVE ACTION Land Use applications will not be able to be tracked with GIS and between Community Development, Public Works and Building Inspection resulting in a disconnect in the land use system that consumes time for staff, applicants and the public in processing and/or obtaining information. \bdord\Ace1Amnd-B tcD.121404B December 14,2004 Page 2 of 2 Contra -- + Y Costa TO: BOARD OF SUPERVISORS County FROM: CARLOS BALTODANO, DIRECTOR r C *77 BUILDING INSPECTION DEPARTMENT [DATE: December 14, 2004 SUBJECT: Amend Contract With Accela, Inc. To Obtain Product And License Upgrades SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Director of Building Inspection to execute a contract amendment to increase the contract amount of $385,000 by $1,000,000 to a new contract amount not to exceed $1,385,000, for a period of three years effective December 15, 2004 to December 14, 2007, with Accela, Inc. to enhance the County Agency Permit System (CAPS). CONTINUED ON ATTACHMENT: YES SIGNATURE .°-RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S ```,r �.r;'_-'i e ACTION OF BO ARO ON ".: • APPROVED AS RECOMMENDED OTHER s VOTE OF SUPE VISORS UNA OUS(ABSENT_..�..... ... ... :.. ) I HEREBY CERTIFY THAT THIS IS A AYES: NOES: TRUE AND CORRECT COPY OF AN ABSENT: ABSTAIN: ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF Contact:/arlos Beltodano(925/335-1108) SUPERVISORS ON THE DATE SHOWN. ATTESTED: �'.` _ y 6`Y� ,-- f- cc: Building Inspection John Sweeten, Clerk of the Board of County Counsel Supewisors and County Aoministrator _, DEPUTY CB:td \bdord\AcelAmnd-B I only.121404 FISCAL IMPACT None to General Fund. Costs will be covered by revenues from Building Inspection permit fees. BACKGROUND/REASONS FOR RECOMMENDATIONS For the past several years the Building Inspection Department has used a permit tracking and payment computerized system called PermitsPlus. This program is owned and maintained by Accela, Inc. This computerized system was acquired under the Growth Management and Economic Development Agency (GMEDA). It was intended for use by all of the then GMEDA member departments, Building Inspection, Community Development and Public Works. Over the last several years the Land Development Departments have developed various computer systems to issue, account, and track permits. A system that would allow for the data to be shared among the land development departments is now needed for efficient processing. Accela, Inc. has developed an extremely user-friendly web-based software entitled Accela Automation, which will allow integration with GIS software as well as with the Cost Tracking System shared by Community Development and Public Works and other land development applications. It will also allow the Building Inspection Department to provided certain services over the Internet. Moreover, the Accela Automation program will allow building inspection staff to more quickly issue permits and will provide the public Internet access. The first phase will be to execute a contract amendment for $40,000, effective December 15, 2004 through March 4, 2005 with Accela, Inc. to prepare a Scope of Work for the Building Inspection Department. Based on the findings of Phase 1, the Building Inspection Department will upgrade to Accela Automation and install identified add-ons and customizations. CONSEQUENCES OF NEGATIVE ACTION Building Permits will not be able to be tracked with GIS and between Community Development, Public Works and Building Inspection resulting in a disconnect in the land development process that consumes staff time and causes customer delays in processing and/or obtaining information. \bdord\AcelAmnd-Blonly.121404 Dacmeber 14,2004 Page 2 of 2