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HomeMy WebLinkAboutMINUTES - 12142004 - C.121 TO: BOARD OF SUPERVISORS Contra FROM: JOHN SWEETEN, County Administrator Costa DATE: DECEMBER 8„ 2004 nty /it SUBJECT: 2044 ANNUAL REPORTS FROM BOARD ADVISORY BODIES j/Z SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1~tECP,M ME N DATI ON: RECEIVE 2004 Annual Reports submitted by the Contra Costa County Fire protection District Advisory Commission, the Human Relations Commission, and the Advisory Council on Equal Employment Opportunity. BACKGROUND: On June 13, 2002, the Board of Supervisors adopted Resolution No, 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. Annual reports shall fallow the following format and shall not exceed two typewritten pages: Advisory Body Name: Advisory Body Meeting Time/Location: Chair(during the reporting period): Staffperson (during the reporting period): Reporting period: 1. Activities (1/2 page) 11. Accomplishments (1/2 page) Ill. Mend ance/Representation (1/4 page) IV. TrainingLCertification (1/4 page) V. Proposed Wqrk Plan/Objectives for Next Year (1/2 page) These reports will be transmitted to the Beard upon receipt and the Board Clerk will send reminders to advisory bodies that have not filed annual reports. CONTINUED ON ATTACHMENT: 2-YES SIGNATURE:q_ y ' [RECOMMENDATION OF COUNTY ADMINISTRATOR ❑RECOMM. t,46ATION OF BOAR©COMMITTEE GROVE Q OTHER SIGNATURE(S).- ACTION IGNATURE(S):ACTION OF B ON 4. €l'I APPROVED As RECOMMENDED n OTHER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND <' CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS{ABSENT } ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT '° ABSTAIN: ATTESTED: DECEMBER 14,2004 Contact: JANE PENNINGTON(925)335-1900 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS ANC!COUNTY ADMINISTRATOR cc: CHIEF CLERK OF THE BOARD OF SUPVS By: --- Deputy DVLA Contra Costa Counter Fire Protection District Fire Chief KEITH RICHTER 2004 ANNUAL REPORT 06 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT ADVISORY FIRE COMMISSION Don Deicollo, District 1 Robert Chapman, District 2 Edward Haynes,District 3 Barry Cunningham, District 4 Linda Pappas Diaz, District 5(Appointed 2110104) Mike Egan,At Large#1 (Appointed 711104) Gene Rittburg,At Large#1 (Term expired 6130104) Bili Granados,Chairman,At Large#2 Vicki Wisher,Staff Person Alternates: Erik Anderson, District 4 U:ISRMGRSIFCICOMM#SSi12004AN N UALREPORT411.D0C 2010 Geary Road•Pleasant Hilt,California 94523-4894*Telephone(925)941-3300•Fax(925)941-3309 East County •Telephone(925)757-1303 • Fax(925)941-3329 West County +Telephone(510)374-7070 www.cccfpd.org 2004 ANNUAL REPORT Contra Costa County Fire Protection district Advisory Fire Commission Meetings: 2"d Monday of ea. Month, 7:00 p.m., 2010 Geary Rd., Pleasant Hill Chair: Bill Granados Staff Person: Vicki Wisher Reporting Period: January 1 through December 2004 1. ACTIVITIES • Fire Service Retirement Dinner • Academies #38 and #39 Graduation Ceremonies • Centra Costa County Fire Commissioners Association Quarterly Meetings • Board of Supervisors Meetings Conduct regular business of the Commission as well as the following Subcommittees: ➢ Apparatus & Equipment ➢ Budget ➢ Personnel ➢ Property and Annexation 11. ACCOMPLISHMENT • Continued oversight in bringing Paramedic Program to full ALS status District wide. • Continued study of maximum consecutive work hours allowed for suppression personnel. This continues to be a great concern. See comment under objectives for next year. • Conducted public hearings to resolve public complaints regarding weed abatement charges 111. ATTENDANCE/REPRESENTATION • Vacancies: District 'I Alternate District 3 Alternate • Diversity: Commission consists of a variety of retired business professionals; retired educator; industrial business owner; cattle rancher- retired Fire Captain; Asst. City Manager; County employee - retired Fire Captain; and security advisor-- retired police officer/volunteer at San Ramon Valley Fire Protection District. U:ISRMGRSIPC\COMMf SSEt2004ANNUALREPORT411.DOC • Level of Participation: (Reporting period January - November 2004) Regular M# s. Committee Nit s. Cha man 8 of 10 0 of 1 Cunninciharn 9 of 10 1 o€1 Delcollo 9 of 10 1 of 1 i* an 3 of 5 1 of 1 Granados 10 of 10 0 of 0 Ha nes 10 of 10 1 of Pappas Diaz 7 of 8 0 of 0 Rittburg 6 of 6 1 of 1 Anderson Alt. 3 of 10 N/A Egan Alt. 5 of 5 NIA • Quorum Frequency: No meeting(s) cancelled due to lack of quorum. IV. TRAINING/CERTIFICATION • Advisory Body Refresher Training -- February 4, 2004 • Commissioner Mike Egan — Incident Dispatcher Class hosted by California Fire Chiefs Association/Communications Section, April 27-29, 2004, CCCFPD Training Division, Concord, CA. V. PROPOSED WORK PLAN/OBJECTIVES FOR NEXT YEAR • Continue to work with Fire Chief on budget issues and District long-range planning (Five-Year Plan) • Continue to oversee proposed debt-serving financing of fire apparatus. • Apparatus Committee: Continued study of Type 3 apparatus specifications to possibly purchase less expensive units with greater capability. • Continue to pursue development of overtime policy limiting number of consecutive 24-hour shifts for suppression personnel. This is a concern for the safety of our employees and quality of service to the taxpayers. + Additional Relief Staffing + Continue to Explore with Cities and the County Potential Financing Options for Capital Improvements • Continue Discussion with Cities of Antioch and Pittsburg for New Fire Station Development • Finalize Relocation Plans for Stations 84 and 86 Located in Pittsburg • Evaluate and Determine the Need to Sell Surplus Land U:ISRMGRSIFCICOM M iSSE12004AN NUALREPORT411.00C CONTRA COSTA COUNTY HUMAN RELA'11ONNS COMMISSIC)N ANNUAL REPORT AND 2005 WORK PLAN NOVEMBER 22,2004 Advisory Bod Name: CCC Human Relations Commission (CCC HRC) Meeting thneocation: 1st Wednesday of each month Location: 2425 Bisso Lane, Concord,CA Chairperson at time of report generation: Harlan M. Averitt Reporting Period: November 30, 2003 - December 1, 2004 As tv With the continuing assistance of the Sheriff's Department,monitored the nature and incidence rate of hate crimes reported in Contra Costa County during the reporting period. Drafted a proclamation for The Season for Non-Violence that-was approved by the CCC Board of Supervisors. Planned and coordinated a poster contest to educate against hate crimes among middle school children in Contra Costa County. Recruited and received BOS appointments for nine (9)new Commissioners and one (1) Alternate commissioner. Conducted fund raising letter campaign to raise funds for the 2004-2005 program year. Generated$2,600 in contributions. Operating funds currently stand at $4,628.39. Aw2mWi&hmw-k- The CCC HRC web site(www.ccchrc.corn)was designed and installed by a skilled HRC Commissioner at about mid-year. To date, this excellent contribution to the functioning of the CCC HRC has been maintained and improved by the same Web Master/Commissioner who designed and installed the site. In response to a series of petitions by committed citizens, the CCC HRC forwarded to the BOS, two Resolutions for consideration by the BOS;a Resolution against the proposed amendment to the Constitution defining marriage as being between a man and a woman, and a Resolution in favor of allowing same-sex marriage. Altend ce,{ eg resentation The CCC HRC presently has ten (1.0) active Commissioners. Of these Commissioners,70%o are ethnic minorities, 407 are female. A quorum has been achieved at 1000 of the meetings. Traini w&exfif�ear# Enclosed are certifications for 70% of the current active Commissioners. Poopined jMQrk Pl Y -2 05 Support the Season for Dion-Violence and programs related to principals of non- violence during the SINAI of January-April 2005. Resume Annual Bridging the Cap Achievement Award Dinner to honor five (5) recipients in the five (5) supervisorial districts. Plan and coordinate a paster contest to educate against hate crimes among middle school children in Contra Costa County. Conduct a letter fundraising campaign to raise funds for the 2004.2005 program. year. Developed working relationships with County/.Neighborhood nears .media to increase coverage of HRC activities. Explore ex-officio status for Commissioners who have termed out. .Plan and implement a retreat with training and evaluation accompaniments designed to increase the effectiveness of the HRC. Respectfully submitted by Harlan M. Averitt. Certification (Member of County Advisory Body) By signing below,I certify that on 0 4 'VI`s „ I watched the entire video training tape: "The Brown Act and Better Government Ordinance- What Your Need to Know as a Commission,Board,or Committee Member." By signing below,I certify that on ,i watched the entire video training tape: "Ethics Orientation for County Officials." L' pI I 16-Ak,�, gil 1) "/ � I � --- er of Advisory ate (N�nc s MernL �o�.y} (Date) Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on f le. H:+a*xacTVmr,pr Certification (Member of County Advisory Boo) By siPing tar.Iow.I certify that on � '�� ,1 wowh #ht cacti video training fie: `7he B�wn Act and Better Governtaaen £ rdra ce-W#aat You Need to Know as a Codon,Board,or Committee Member. By signing below,I certify that on� �c. I watched the entire'video training tape:"Ethics Orientation for County ici ar" f VEembesr of Advisory Body, (Date) .Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board€gfSupervisors. rhe chair or staffto your cadvbo?y body must keep all ceri*adons on„i'le. NOV 20-@4. 'S-ftf IDS .-46 PM 5272750 E'. 0i f 1 w' e Of COs*;A �� � 14Yc d M Cif"�4n i We:'The grovmA.tt�and tw Ciar�' c -. 14 Ibtl cot - ' .�`# 'rte fr�r, ��i � tki � : y {} 3 ket ; t C�tVzdo r to the tkair air,stgor AM you a�r �e amide&v4ubIn report , irr4 cf" It rs. .The chair Orr s�reA0�p�r c►,� ��r� cars r�•ar,� vnnxw - uM v y..•.<—r�.w...+.,n..xr.»A.. , – ....... I1t�.�12�t�1u 15:10 FAI $29393321 DEST GIN ASSOCIATES OF CAL erfifinflon OJ=ntw of Cwauuty 'vis�Body) Sy� g below,x c agy*a�t oar 0S�a tt� �'� ,It entire video trai>rdng tape.°q-he yjrow ;.A,,_t and BaUggr Ciovement Ordiraum#Wbat You Nem to Know as s a Comnlilszon,Dowd,or Committee Membez:" DY signing wow,I cwtify that an I'diad.the wdrevideo Uaiasng upe- s ty t3fliaah-.s ZZA (Nnfe Of er DfAvW&y leo y) Rwum MU CaWfi=0m to The c1mur or stgFo,f your admry body: Dour r�%�ti, tri thut t tr 1MVIrted thew trzumng=#itrft'w wilt be melte'm ymr advisory body's annu ' reparr acv Me Board qfSWwvzs rs Tim chair air st ta7rw dvisory tic*maw ked all cerrt cati'stam on fzta is Certification (Member of Cower Advisory Body) i B s below,i11410'1�' y ig c+�r that on � I watched the entire video training tape:'The Brown Act and Better Government Or ininci-What You Need to Know as a Comtniv� Board,or Committee Member."' J4, By suing below,I certify timet on / , T watchr4 the entire video training tape: `TAics Orientation for County Officials." 1.2 (NaMO46f. Cmbcr of Advis+�ry Body) (�) ourn thU Certification to the chair or staffof yow-admmy body, Your Certification that you have completed these training activities will be included in your advisory&4s annual rgwn to the Board of SupLervisors. Tke chair or staff to your rxdWso?y body must keep all cerdficaetionr on ',e. 11/22/2004 15.58 FAX X002 cerfification (Member of County Advisory Body) By signing Wow,I certify that on�` ��watched the entire video training tape;`IO e.Brown Act and Better Gov&=anent C} Uiiza Witat You Need to Know es a commission,Board,or Committee Member." By signing below,I certify that on ` ,ZaO ,I wawhed the cutim video training tape:.`ethics Oricatation for County Mr.ials." a xne of Member of AdvisoryBody) Mate} L,I,gjl-n e C a - r )Ze~tur n this Certa;?cattnn to the chair or staffof your ad voory body_ Your Certification that you have cerrnpktod thwe training activities will be included in your advis&y booty's annual report to the Board qfSupervisors- The chair ar-staff to yow advisory�'must keep all coli oations gn ftlei Certification (Member of County Advisory Body) By sk*n below,I cat*that on /0 IC I watched the entire video training tape:"The Brown Act and Better Goverment Ordinance-What You Need to Know as a Commission,board,or C;m mittee Member." By sing below,I certify that on 7 . , ,I water the entim video training tape. "Ethics Orientation for County Officials. L4 of Member sof�Advisory Body) CI� � x6i t. Return dds Certification to the chair or sv#f of your advoory body. Yow Certx:fieatian that you have completed these training activities will be included in your aditso?y body's annual report to the Board of&tpervisors. The chair or staffto your advisory body must keep all certif cati ms onfile. Jonathan Dumas �+ + Kofi Oping•Mensah Chairperson Contra Costa County ounty Education representative Labor Involved In Training Programs Representative Carlos Baltodano Management Representative Walter Stuhr Business representative Elizabeth Veriain Management Representative Victor Gelsler Community Representative Denise Silva Union representative Scott Hanson Community representative �1CVlsor on Henry Warren Advisory Council Union Representative Phonecla Community representative Equal Employment Opportunity Emma Kuevor Affirmative Action Officer Sofia Lever staff Disabled representative Memorandum) Date: November 22, 2004 To: Board of Supervisors From: Advisory Council on Equallv,� Employment Opportunity Subject: End of Year Report for 2004 The following is the "End of Year"report from the Advisory Council on Equal Employment Opportunity: Advisory Body Name: Contra Costa County Advisory Council on Equal Employment Opportunity Body Meeting Time/Location: Fourth Friday of each month from 9:30 a.m. to 11:30 p.m. at the County Administration Building, 651 Pine Street-Room #108, Martinez, CA 94553. Chairperson: Jonothon H. Dumas, Labor Management Seat Staff: Enema Kuevor, Affirmative Action Officer Barbara Riviera, Management Analyst Sharon Brown, Secretary Reporting Period: December 2003 thru November 2004 Activities: In compliance with the by-laws of the Advisory Council of Equal Employment Opportunity, the Council held monthly meetings at a regular time and place throughout the-year. The following highlights the Advisory Council's activities throughout the year: Hosted the following departmental presentations to provide ongoing communication and education between the Advisory Council and County departmental staff. ■ Community Development Department on the Community Development Block Grant Program; • Public Works Department on its Disadvantaged Business Enterprise (DBE) Goals; and. ■ General Services Department on the Job Order Contract Program. *A Recruited applicants, reviewed applications, and interviewed potential candidates to fill Advisory Council member vacancies. •:• Reviewed Job Reduction and Layoffs that occurred in Phase I & II of the 2004-05 Budget Reduction Process. {:+ Conducted a survey of the City/County of San Francisco, County of Alameda, and County of Solano to obtain information on their Outreach Programs. a:ACEEOLndot''earRptO3O4 i Accomplishments: The Council achieved many of its desired goals as follows: •�• Added Veterans Business Enterprise to the Outreach Program. •:* Made recommendations and received approval to fill Advisory Council vacancies. The new members are well qualified and bring a new perspective and expertise to the Advisory Council. •�• Established recognition awards for "best" and"most unproved" departments for meeting the Small Business Enterprise (SBE) and Outreach Program requirements. Recommended to the Internal Operations (10) Committee and received approval to establish a database on the Intranet listing Local Business Enterprises (LBEs), Minority Business Enterprises (MBEs), Women Business Enterprises (MBEs), Other Business Enterprises (OBEs), Disadvantaged Business Enterprises (DBEs), and Disabled Veterans Business Enterprises (DVBEs). SBEs already are listed on the Intranet to assist departments with outreach efforts to all types of businesses. •:* Reviewed, analyzed, and discussed the 2002 Affirmative Action Annual Progress Report. -*o Reviewed, analyzed, and discussed the Purchasing; Professional Services, and Construction SBE and Outreach Program reports submitted by departments on a quarterly basis that was presented to the Internal Operations Committee and Board of Supervisors. •+- Reviewed the American.Disabilities Act(ADA) Transition Plan for specific County buildings/facilities and recommended the Plan be distributed (per a mailing list provided by the Affirmative Action Officer) to community groups and organizations for their review and feedback. Attendance/ Representation: Members of the Advisory Council represent a diverse interest and ethnic background as follows: Males 7 and Females 4, with the following race/ethnic representation; White, 5, Hispanic, 2, and African Americans, 4. They represent the community, disabled, education, businesses, management, and unions. Meetings achieved a quorum for eight of the ten meetings. Training/Certification: The Advisory Council continued to focus on conducting workshops and training sessions to further the Council's knowledge and expertise. Conducted a study session on the status of Croskrey Consent Decree that included presentations by the Chairperson of the Croskrey Consent Decree Advisory Committee, Price and Associates (the attorney monitoring the County), and County Counsel staff. �:- Conducted a session to review the public meeting requirements as mandated by the Brown Act and the Better Government Ordinance. -:- Ensured all new members viewed the videos on the Better Government Ordinance and Brown Act within three months from their date of appointment. ❖ Received a presentation by the Human Resources Department on the Tactical Employment Team Program (TET). Proposed Work Plan/Objectives: The Advisory Council will continue to hold monthly meetings and to conduct business in compliance with its by-laws. It is the Advisory Council's intent to maintain full membership and encourage all members to regularly attend meetings. The Advisory Council's Work Plan is to continue to review and analyze the 2003 Affirmative Action Annual Progress Report and quarterly SBE and.Outreach Program reports in order to make recommendations to the IO Committee. The Advisory Council also plans to continue conducting training sessions and discussions on a variety of topics that impact the County's Affirmative Action and SBE. and Outreach Programs. It is the goal of the Advisory Council to continue to promote good communications with the Board of Supervisors,County Administrator, and County departments and to further its outreach efforts to businesses and communities. The following specific objectives represent individual Council member's input and are not representative of the Council as a single body: -:- Provide a recommendation to the 10 Committee on the feasibility of revising the Council's by-laws. a:ACEE0EndofYear.Rpt0304 2 4. Conduct a County"Open Invitation Self-Certification Day" for businesses. ❖ Establish a collaboration effort with the numerous Chambers of Commerce located in Contra Costa County. Develop a form that would solicit information from contractors regarding Contra Costa County's processes and procedures compared to their experience with other counties and agencies. This form also would be used to collect information from departments regarding services provided by contractors. The forms would be collected and tracked by the Affirmative Action Office to assist the Council in identifying equitable contracting opportunities. Ensure a quorum for each meeting. •:+ Recommend the Board of Supervisors consider the possibility of expanding the Advisory Council's role to provide additional input to the County Administrator and Board of Supervisors on the County's Equal Employment Opportunity and Purchasing and Contract Programs. a:ACEE0EndofYearRpt0304 3