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TO: BOARD OF SUPERVISORS f; > CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES °i COSTA
1
DATE: OCTOBER 28, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE A PICK-UP TRUCK FOR THE
AGRICULTURE DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a pick-up truck for the
Agriculture Department and AUTHORIZE the attached appropriation adjustments for this purchase.
FINANCIAL IMPACT
The Agriculture Department is purchasing a pick-up truck for approximately $13,341, which will be
financed by funds from accumulated depreciation ($10,145) and the Agriculture Department budget
($3,195).
BACKGROUND
The Agriculture Department is replacing one pick-up truck, which was severely damaged in an
accident. The cost to repair the vehicle exceeds the cost to replace the vehicle. This vehicle is not
on the Board Approved Master List for Vehicle Replacement in FY2003-04. Therefore, in accordance
with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement
Policy with Guidelines," approval is requested for the purchase of this vehicle. Based on a review of
the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager
recommends approval of this request. This request has been reviewed and approved by the County
Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: Nt"(�w
,RECOMMENDAT
OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON October 28, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS ,(
X UNANIMOUS(ABSENT None )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division t3ctober 2$
Auditor-Controller(via FIM) ATTESTED , 2003
Agriculture Department(via FIM) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
n
.r i;a ! F
By
DEPUTY
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