HomeMy WebLinkAboutMINUTES - 10282003 - C61-C70 TO: BOARD OF SUPERVISORS
Contra
Costa
FROM: HEALTH SERVICES DEPARTMENT
♦' Q4A1
DATE: OCTOBER 28, 2003 A County
SUBJECT: CORRECT BOARD ORDER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
CORRECT the Board Order approved by the Board of Supervisors on October 14, 2003, (C.71) to ratify
purchase of services and AUTHORIZE the Auditor-Controller to pay $24,386.50 instead of $42,503.39
outstanding balance to Access Nurses, Inc. for nursing registry services at Contra Costa Regional Medical
Center for the period September 1, 2002 through August 31, 2003.
FINANCIAL IMPACT:
This contract is included in the Health Services Department Enterprise I Budget. As appropriate,patients and
third party payors will be billed for services.
REASONS FOR RECOMMENDATIC'SNS/lBACKt3ROUND:
On June 24, 2003, the County Board of Supervisors approved Contract#26-458 (as amended by Contract
Amendment Agreement #26-458-1) with Access Nurses, for the period from September 1, 2002 through
August 31, 2003, in the amount of $100,000, for the provision of Temporary Help Firm - Nursing registry
services.
Services were requested and provided beyond the payment limit and by the end of August 31,2003,charges of
$124,386.50 had been incurred, of which$100,000 had been paid and $24,386.50 remains outstanding.
Nursing Registry services were both requested by County staff and provided by the Contractor in good faith.
Because of administrative oversight by both the County and Contractor, use of outside nursing registry
services exceeded the authorized limits.
The Department is requesting that the amount due the Contractor be paid. This can be accomplished by the
Board of Supervisors ratifying the actions of the County employees in obtaining provision of outside nursing
registry services of a value in excess of the contract payment limit. This will create a valid obligation on the
part of the County retroactively authorizing all payments made by the Auditor-Controller up to now, and
authorizing payment of the balance.
CONTINUED ON ATTACHMENT: YEZ SIGN RE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _ _ RECOMMENDATION OF BOARD COMMITTEE
s._--APPROVE OTHER
SIGNATURE(Sj e,
ACTION OF BOARQ(ON :r� ,s '� - r `r+ APPROVE AS RECOMMENDED a -GT - -
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT 1rE'r "� '� } AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN,
ABSENT: ABSTAIN:
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Jacqueline Pigg(6-9233)
CC: CACI `
HSD
DEPUTY
To: BOARD OF SUPERVISORS ; Coh RA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES I COSTA
DATE: OCTOBER 21, 2003 °s COUNTY
SUBJECT: REQUEST TO PURCHASE AN EMERGENCY RESPONSE
VEHICLE FOR THE HAZARDOUS MATERIALS PROGRAM OF
THE HEALTH SERVICES DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase an emergency
response vehicle for the Hazardous Materials Program of the Health Services Department.
FINANCIAL IMPACT
The Hazardous Materials Program of Health Services is purchasing an emergency response vehicle
for approximately $200,000. This purchase is being financed with funding received by the Office of
the Sheriff-Coroner from the 2003 State Homeland Security Grant.
BACKGROUND
The Hazardous Materials Program of Health Services Department is replacing a 19-year old
emergency response vehicle with a Ford FL60 cab and chassis with a customized body. Funding for
this purchase is from the 2003 State Homeland Security Grant received by the Office of the Sheriff-
Coroner. This vehicle is not on the Master List for Vehicle Replacement in FY2003-04. Therefore, in
accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced
vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
TTACHMENT: SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
,eAlSkOVE _ OTHER
SIGNATURE(S):
ACTION OF BOAT RR 0114 APPROVED AS RECOMMENDED OTHER
s�
VOTE OF SUPERVISORS
UNANIMOUS(ABSENTL-
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE D TE HOWN.
Fleet Management Division
Auditor-Controller(via FIM) ATTESTED—
Health
Health Services(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
F:1VehicieReplacementBoardOrders\Hea#thSvcs\BO PurchReplacEmergVehicleOct292003.doc FM:MAK Page 1 of I
M382(10188)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Shut)
Department : i-} 14" Date: f 3
Authorized Signature . . ..... ..,......v. Telephone: 64 1� -z z t i
Printed Name: # f,s � Y• .< i x E ` , rx` g!` ,..E
1, Reason and justification for vehicle request: VL-
2. Funding Source: (Budget information will be used to prepare Board Order):
k1J¢..0 0. Y s,ry.r. - 0<.-c 3 V -it.-I J F-i 1J # 0%1 ._U o cs c ' �..-t.i+- .:i(+..£.;f+ "^4'l-w.'c::� 4.., u'✓:. 5; S .''3
Is an a , opri 'on adjustment needed? ❑Yes ❑No
Fiscal Telephone: `
3. Description of vehicle or equipment requested (If applicable, complete an accessories farm):
4. Is an alternative fuel vehicle acceptable? ❑Yes Z No
If no, reason clean air vehicle will not work: ,S L-,teAe- <> kyCJ 6 Ve
c'f,+r.`e,,.. dir {'c•-.,��.', .s..,��,. tst�S sv-�s,e_, t.,�,fcwi., ,..r_ t CNS ia;.: -y.
5. If replacement, which vehicle or equipment is being replaced: Type: rh�
Vehicle/Equipment Number: 9-i6 Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle:
7. CACI Release to GSD Fleet Management: i10 Yes ❑ No Date:
CAO Signature:
FOR GSD FLEET'MANAGEMENrs USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes [ No
2, If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: -2-C'3
Vehicle/Equipment: Make: 54W Model: E 3S Year: J1 �
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation estimated Salvage Value: y � ��. •.
Estimated Cost of Request . rA>
3. Fleet Manager Signature: Date:
�`�'/ trL�:/w' "y�l��'�''+� ✓�'j i� V t•{ it
http://gsdnet.co.contra-costa.ca.us/divsharelfleet_managementNehicle-EquipmentRequest-Fillin.doe 12/12/01
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Contra � s
TO: BOARD OF SUPERVISORS
. - Costa
FROM: Jelin Cullen,Director Count
Employment and Human Services Depr
DATE: October 9, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXECUTE, the contract with Mr. Tighe Boyle(#21-182-0) in the amount up to $37,867 for
Assistant Senior Transportation Manager services during the period November 1, 2003 through
June 30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&13ACKGROUND AND JUSTIFICATION
RECOMMENDED A .T7ON1 -
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE the
contract with Mr. Tighe Boyle (#21-182-0) in the amount up to $37,8617 for Assistant Senior Transportation
Manager services during the period November 1, 2003 through June 30, 2004.
FINANCIAL IMPACT.,
$35,500 East Bay Community Foundation Grant: 100'/o private funds.
$2,367 Administrative Overhead Costs: 80%Federal/State($1,894); 20%County($473).
BACKGROUND!
December 2002, Employment and Human Services Department received a three-year grant from the East Bay
Community Foundation to develop the Senior Mobility Project. The project goals are to assess the current
transportation services for seniors, assist seniors to utilize available transportation services, and develop new
transportation services.
The Assistant Senior Transportation Manager will serve as ombudsman/facilitator for seniors and care
managers; assess the demand and develop senior transportation services; research/develop funding resources;
provide grant writing assistance; outreach; manage contract services; and conduct trainings.
Selected from a competitive procurement, Request for Interest(RFI) #207, October 2003, Mr. Tighe Boyle
obtained direct transportation service experience during the last twenty years. His extensive experience
demonstrates operations management,program/route development, sales, resource development, urban and rural
outreach, customer service, and training.
CONTINUED ON ATTACHMENT: SIGNATURE: � +
,.
-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
---'APPROVE OTHER
a
SIGNATURE(S):
ACTION OF BOAIiD 1APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS{ABSENT l AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTER15D ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED a ' ;fi F ,✓
JOHN SWEE'T'EN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB SESSLER 3-1605
EHSD(CONTRACTS UNIT)-SP ,, �o r,
COUNTY ADMINISTRATOR BY ,� ''� . s��' '� .���9�� DEPUTY
AUDITOR-CONTROLLER z_1
CONTRACTOR ..
Contra
TO: BOARD OF SUPERVISODC
Costa
FROM: John Cullen, Director ,
Employment and Human Servi esepartment ° `;; G County
DATE: October 2,2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
AMEND the contract with Language Line Services (#21-800-4) increasing the contract by
$24,000 from $20,000 to a new contract payment limit of$44,000 during the period October 1,
2002 through June 30, 2005.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTIONs
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND the
contract with Language Line Services (#21-800-4) increasing the contract by$24,000 from $20,000 to a new
contract payment limit of$44,000 during the period October 1, 2002 through June 30,2005.
FINANCIAL IMPAC"T%
$24,000 Administrative Overhead Costs: 20% County($4,800); 40% State ($9,600); 40%Federal ($9,600).
BACKGROUND:
Language Line Services provides telephone-based language interpreter services in multiple languages such as
Spanish, Chinese(Mandarin& Cantonese),French, Japanese, Russian, Korean, Vietnamese, Armenian,
Cambodian, Haitian Creole, Tagalog, Farsi, Thai, and other languages offered by Language Line. Services
include a one-touch access dual handset phone for three-way interpreter call that is now being used in three
different County offices. In October 2002, County's Employment and Human Services Department (EHSD)
renegotiated the contract with.Language Line and extended the Contract term to June 30, 2005 in exchange for a
substantial service rate reduction for all languages and calling times.
EHSD is increasing the level of services provided by Language Line to address the high demand for interpreter
services by Limited English Proficient clients. EHSD staff will continued to provide comprehensive and multi-
lingual social services to clients.
CONTINUED ON ATTACHMENT: Y SIGNATURE: ;
'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
:,-'7IiPPROVE OTHER
SIGNATURES :
ACTION OF BO D L�IV � ; '✓. f,� APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
a I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT f` "w- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED .�
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WENDY THERRIAN
EHSD(CONTRACTS UNIT)-SP ,;
COUNTY ADMINISTRATOR BYE°'`� ? x r,;. � �'✓y' '�if'
,DEPUTY
AUDITOR-CONTROLLER q
CONTRACTOR /r�'
- Centra ""
TO: BOARD OF SUPERVISORS (;oStc'1
fi
FROM: John Cullen,Director ` County
Employment and Human Services Dep ` r� ---
On Behalf of the Weed and Seed Board
DATE: October 1,2003
SUBJECT: APPROVE and.AUTHORIZE the Employment and Human Services Director,or designee,on
behalf of the Weed.and Seed Board,to EXTEND the contract term from October 31,2003
through January 31, 2004 and INCREASE the contract payment limit by$15,000 to a total of
$69,500 with Ms. Mari Pavia(contract#20-855) for consultation and technical services to the
Weed and Seed Program.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMF,NDED ACTIQN:
APPROVE and AUTHORIZE the Employment and.Human Services Director, or designee, on behalf of the
Weed and Seed Board, to EXTEND the contract term from. October 31, 2003 through January 31, 2004 and
INCREASE the contract payment limit by$15,000 to a total of$69,500 with Ms. Mari Pavia
(Contract#20-855) for consultation and technical services to the Weed and Seed Program.
EINANCIAL IMS" =
$69,500 80%g ($55,600)Weed and Seed Grant, 20% ($13,900) Office of Juvenile Justice and Delinquency
Prevention Grant. Both grants are 100% federal funding.
GROIIND-
Ms. Pavia will continue to act as Weed and Seed Program (W&S)Interim Coordinator, with duties of a primary
manager and staff to an inter-jurisdictional board of directors for crime intervention-prevention program(s) for
at risk youth. W&S requires collaborations between designated at risk communities and public and private
entities to"weed"the communities from violent offenders and to "seed"the communities with beneficial
programs for community residents. As Weed and Seed Program Interim Coordinator,Nis. Pavia will monitor
contracts, assure funding and reporting requirements are met.
CONTINUED ON ATTACHMENT: Y SIGNATURE: 1
--'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
PROVE OTHER
SIGNATURE(S):
ACTION OF SO, 0 dN z '' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENTt-1;}` } AND CORRECT COPY OF AN ACTION TAKEN
AYES:_ NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WENDY THERRIAN 3-1593
cc: EHSD CONTRACTS UNIT(ED) 4 .
COUNTY ADMINISTRATOR ByA DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
G. •lsr'6r
TO: BOARD OF SUPERVISORS �.:..__.. ContraFROM: TONY COLON, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
Costa
DATE: OCTOBER 2$, 2003 ----" County
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT FOR THE AUDIT OF
THE COMMUNITY SERVICES DEPARTMENT'S FY 2003 CHILD
DEVELOPMENT PROGRAM
Specific Request(S)or Recommendation (S) & Background and Justification
RECOMMENDATION (S):
APPROVE and AUTHORIZE the Community Services Department Director or designee to
execute contract #38-621-10 with Macias, Gini & Company LEP in the amount of$30,000
for auditing the Community Services Department's FY 2003 Child Development Program for
the period from October 14, 2003 through December 31, 2003.
FINANCIAL IMPACT:
This contract is State funded through State Child Development funds. Funding is included in
the Community Services Department's FY 2003-2004 budget. There is no net County cost to
this contract.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Child Development Division supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in School"
and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by
offering comprehensive services, including high quality early childhood education,
nutrition, and health to low-income children throughout Contra Costa County.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
The Contractor is to provide professional audit services in accordance with generally
accepted auditing standards, and in compliance with the "Auditing Guide for Auditors of
Child Development Programs Administered by County Welfare Departments" issued by
the California Department of Education.
Approval of this contract will allow the Contractor to perform the annual audit of the
Community Services Department's FY 2003 Child Development Program.
Contractor was selected subsequent to outreach/RFP.
CONTINUED ON ATTACHMENT: S SIGNATURE'
--- - - -----------------a_ _ ___..__------------------------------------------- ------------------ -------- ---_----------
< ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI -- OF BOARD COM -ITTE 3
__APPROVE OTHER
SIGNATURE(S)..,, r
----------------------- o, -. .. ='---------------- ---------------- ------- ------- --------- - -
ACTION OF BO ON PPROVE AS RECOMMENDED
rf
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT 4 _/`X .ti ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: ,
ATTESTED
J.I w,.
CONTACT: Tony Colon,646-5990 JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO ;
CSD (3 prig.,signed,sealed copies)
BY-
DEPUTY
TO: BOARD OF SUPERVISORS `- Contra
FROM: TONY COLON, DIRECTOR Costa
COMMUNITY SERVICES DEPARTMENT .: �
DATE: OCTOBER 28, 2003 $' e County
SUBJECT: AUTHORIZATION TO AMEND CONTRACT WITH HEAD START
DELEGATE AGENCY FOR 2003 SUPPLEMENTAL GRANT AWARD.
Specific Request(S) or Recommendation (S)& Background and Justification
RECOMMENDATION (S):
APPROVE and AUTHORIZE the Community Services Director or designee to
execute contract amendment #33-499-22 with First Baptist Church to increase
the contract payment limit by $36,321 to a new contract payment limit of
$1,856,281 for Head Start Delegate Agency services for the period from
January 1, 2003 through December 31, 2003.
FINANCIAL IMPACT:
Funded by the U.S. Department of Health and Human Services Administration
for Children and Families (ACF). First Baptist Church is required to generate a
20% non-federal local match of in-kind, non-cash contributions in the amount of
$9,080.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of
Contra Costa County's community outcomes: "Children Ready for and
Succeeding in School" and "Families that are Safe, Stable and Nurturing.,'
These outcomes are achieved by offering comprehensive services, including
high quality early childhood education, nutrition, health, and social services,
along with a strong parent involvement focus, to low-income children throughout
Contra Costa County. The overall goal of the program is to bring a greater
degree of social competence in preschool children from low-income families.
The Head Start program allows the County to provide these services to program
eligible children, ages 3 to 5 years.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
On August 29, 2003, the U.S. Department of Health and Human Services,
Administration for Children and Families, approved a financial assistance award
for Head Start Supplemental Funding. This funding is for FY 2003-04. The
Contra Costa County Board of Supervisors will review this award for acceptance
on October 28, 2003.
Supplemental funds are in the following three categories stipulated by the
funding source: Cost of Living Adjustment (COLA) in the amount of $27,241,
Quality Improvement (salaries & benefits) in the amount of $4,540, and Quality
Improvement (National Reporting System) in the amount of $4,540. Approval of
this amendment will allow for these adjustments to the First Baptist Church's
Head Start program, which serves program eligiblechildre .'ages 3 r years
old. �.�_ �,,r; �.�3
CONTINUED ON ATTACHMENT: Y SIGNATURE: �7r ,�/
-�_,,�--_--------------__---- _-=- ---_-----� ----------------- ------�. --- --X- - - - ____ _--
�'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME{ lATfQiV OF P' D OMMITTEE
— 'PROVE OTHER !(
SIGNATURE(S). '
----------------------- - -
-------------------------------------------------`"----------------------------------------
ACTION OF BOA N %' " 1{ ..:�L s:APPROVE AS RECOMMENDED NSR_
VOTE OF SUP ISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT '• - 4w - ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: 3
ATTESTED
CONTACT: Tony Colon,646-5990 JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD 3 .,
BY � �:-� { - ,✓� ;s._�-� ..._ DEPUTY
i.�
TO: BOARD OF SUPERVISORS
FROM: William Waller,M.D.,Health Services Director Centra
By: Ginger Marieiro,Contracts Administrator
sta
DATE: October 15,.20tH County
SUBJECT: Approval of Novation Contract#24-820-6 with Edgewood Center for Children and Families
SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
REcomNfENDATIClN(S):
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on behalf of
the County, Novation Contract #24-820-6 with Edgewood Center for Children and Families, a non-profit
corporation, in an amount not to exceed $44,968, to provide Therapeutic Behavioral Services (TBS) for the
period from July 1, 2003 through June 30, 2004. This Contract includes a six-month automatic extension
through December 31, 2004, in an amount not to exceed$22,484.
FISCAL IMPACT:
This Contract is 50% Federal FFP Funded, 45% State EPSDT funded, and 5% Mental Health Realignment
Funds.
CHILDREN'S IMPACT STATEMENT:
This TBS program supports the following Board of Supervisors' community outcomes: "Children Ready For
and Succeeding in School"; "Families that are Safe, Stable, and Nurturing"; and "Communities that are Safe
and Provide a High Quality of Life for Children and Families". Expected program outcomes include an
increase in positive social and emotional development as measured by the Child and Adolescent Functional
Assessment Scale (CAFAS), increase in family satisfaction - as measured by the Parent Satisfaction Survey,
decreased use of acute care system,and placement at discharge to a lower level of care.
BAcKGRoL-ND/REASm(s)FORREcommFNDATioN(s):
The State Department of Mental Health has established a mandated program to provide Therapeutic
Behavioral Services (TBS) to children ages 0-21 years of age and their families, who participate in the
Early and Periodic, Diagnosis, and Treatment (ESPDT) Supplemental Specialty Mental Health services.
This program provides services to eligible Medi-Cal beneficiaries less than 21 years of age who meet the
Mental Health Plan medical necessity criteria, who are members of the certified class and who meet the
criteria for needing these services.
On January 14, 2003, the Board of Supervisors approved Contract #24-820-5 with Edgewood Center for
Children and Families for the period from July 1, 2002 through June 30, 2003, (which included a six-month
automatic extension through December 31, 2003) for the provision of Therapeutic Behavioral Services to
County referred clients ages 0-21 years and their families.
Approval of Novation Contract #24-820-6 replaces the automatic extension under the prior agreement and
allows the Contractor to continue providing services through June 30,2004.
CONIINUED T: I T y
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
aLQNATU
f
r
ACTION OF BOARD Nsi APPROVED AS RECOMMENDED
r
r
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT r"L � = I HEREBY CERTIFY THAT THIS IS A TRUE
- " AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wigand 957-5150
CC: Health Services Dept. (Contracts)
Auditor-Controller
Disk Management BY.. , .._ --r �, ..:. DEPUTY
Contractor
r
TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROW By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: October 15, 2003 County
SUBJECT: Approval of Novation Contract ##74-137-4 with New Connections
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
REC9MENDAT2{)N(S) :
Approve and authorize the Health Services Director, or his designee
(Adanna Henry) to execute on behalf of the County, Novation Contract
##74-137-4 with New Connections, a non-profit corporation, in an
amount not to exceed $213, 402, for the period from July 1, 2003
through June 30, 2004, for the provision of substance abuse inter-
vention and treatment services in East and Central County.
FISCAL IMPACT:
:
This Contract is funded 100o by State Substance Abuse and Crime
Prevention Act (SACRA) - Prop 36 funds . No County funds are
required.
EAQKQRC3=I REAS CDN(S) FOR EC MM NMT I ON(S) :
The Substance Abuse and Crime Prevention Act of 2000 (Prop 36) has
mandated and funded Counties to establish Alcohol and Other Drug
(ACID) treatment programs for non-violent drug offenders in lieu of
incarceration. On February 6, 2001, the Board of Supervisors
designated the County' s Health Services Department, through its
Community Substance Abuse Services Division, as the lead agency in
Contra Costa County responsible for the implementation of Prop 36
treatment efforts .
On January 7, 2003 , the Board of Supervisors approved Contract
#74-137-1 (as amended by Contract Amendment Agreements ##74-137-2 and
#74-137-3) with New Connections, for the period from September 1,
2002 through June 30, 2003 , (with a six-month automatic extension
through December 31, 2003) , for the provision of substance abuse
intervention and treatment services in East County.
Approval of Novation Contract ##74-137-4 will replace the six-month
automatic extension under the prior Contract and allow the
Contractor to continue to provide services, through June 30, 2004 .
CONTINUED
,ON ATTACHMENI! YES SJQ AIURE;..'."(5�4�
4..,- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
�:-_'APPROVE OTHER
S :
ACTION OF BOARD OTjt � - APPROVED AS RECOMMENDED 0
V
VOTE OF SUPERVISORS
T HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS {ABSENT Lr of"�Z—} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
Adanna Henry 313-6350 SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC: Health Services Crept. (Contracts)
Auditor--Contfoller 1
Risk Management aY� �� r�- ��d4� DEPUTY
Contractor %
TO: BOARD OF SUPERVISORS
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FROM: William Walker,M.D.,Health Services Director , -;�; Contra
By: Ginger Marieiro, Contracts Administrator Costa
DATE. October 15,2003 County
SUBJECT: Approval of Novation Contract#74---041-7 with We Care Society(dba Barbara Milliff Center)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
REcommENDATICINW:
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on behalf of
the County, Novation Contract #74-041-7 with We Care Society (dba. Barbara Milliff Center), a non-profit
corporation, in an amount not to exceed $65,5010, to provide Therapeutic Behavioral Services for the period
from July 1, 2003 through June 30, 2004. This Contract includes a six-month automatic extension through
December 31,2004, in an amount not to exceed$32,750.
F'isCAL IMPACT:
This Contract is funded 50% by Federal FFP Medi-Cal funds, 46% by State EPSDT funds, and 4% by
County Mental Health Realignment funds.
CHILDREN'S IMPACT STATEMENT:
This TBS program supports the following Board of Supervisors' community outcomes: "Children Ready
For and Succeeding in School"; "Families that are Safe, Stable, and Nurturing"; and "Communities that are
Safe and Provide a High Quality of Life for Children and Families". Expected program outcomes include an
increase in positive social and emotional development as measured by the Child and Adolescent Functional
Assessment.kale (CAFA ), increase in family satisfaction - as measured by the Parent Satisfaction Survey,
decreased use of acute care system, and placement at discharge to a lower level of care.
BAC GRC►LTNL►/REAsoN, (s)FOR RECO mmFNDA'�iC_Nf sl:
The State Department of Mental Health has established a mandated program to provide Therapeutic
Behavioral Services (TBS) to children ages 0-21 years of age and their families, who participate in the
Early and Periodic, Diagnosis, and Treatment (ESPDT) Supplemental Specialty Mental Health services.
This program provides services to eligible Medi-Cal beneficiaries less than 21 years of age who meet the
Mental Health Plan medical necessity criteria, who are members of the certifiedclass and who meet the
criteria for needing these services.
On December 17, 2002, the Board of Supervisors approved Contract#74041-6 with We Care Society (dba
Barbara Milliff Center) for the period from January 1, 2003 through June 30, 2003, (which included a six-
month automatic extension through December 31,2003)for the provision of Therapeutic Behavioral Services.
Approval of Novation Contract #74-041 -7 replaces the automatic extension under the prior agreement and
allows the Contractor to continue providing services through June 30,2004.
QQWINUED ON AT.T&QjjM NT: SIG
ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ATION OF BOARD COMMITTEE
APPROVEOTHER
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TURF111ZV
ACTION OF BOARD{f IN ' _ APPROVED AS RECOMMENCED _IK- OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT "t r v�k j AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN:_ OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wigand 957-5154
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BYe. ��� �`�=�. DI=puTY
Contractor