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HomeMy WebLinkAboutMINUTES - 10282003 - C43 r..* V3 i' CONTRA TO: BOARD OF SUPERVISORS •� COSTA PROM: John Sweeten,County Administrator COUNTY DATE: October 28,2003 SUBJECT: Joining the Clean Air Consortium SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONN: AUTHORIZE the Chair, Board of Supervisors, to execute the Bay Area Air Management District's Clean Air Consortium voluntary agreement demonstrating Contra Costa County's commitment to reducing air pollution in the Bay Area. BACKGROUND/REASON(S)FOR RECOMMENDATIONN: The Bay Area Air Quality Management District has requested that Contra Costa County join the Clean Air Consortium (see attached Voluntary Agreement). Membership in the Consortium requires that the County take action to reduce pollution on "Spare the Air" days and to publicize our participation in the Clean Air Consortium. Participation would require action by the General Services Department, CCTV and the County Administrator's Office. All have indicated their ability and commitment to helping reduce pollution on"Spare the Air"days as discussed below. General Services Department Both the Ground. Maintenance and Facilities Maintenance divisions of the General Services Department are involved in activities which impact air quality and have been modifying work practices for a number of years to reduce ozone-producing emissions. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR._RECOMMENDATION OF BO COMMITTEE PPROVE _OTHER SIGNATURE Q1 f ACTION OF BOAR" LoDer 25, APPROVED AS RECOMMENDED X OTHER r VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT None ! TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: _ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact:Sara Hoffman,338-1090 ATTESTED October 28, 2073 cc: CAO JOHN SWEETEN,CLERK OF Pat Burke,CCN THE BOARD OF SUPERVISORS Mickey Davis,General Services Dept. AND COUNTY ADMINISTRATOR Julie Enea,CAO `^ ' r�'` , Dej i ty ' BACKGROUND/REASON(S)FOR RECOMMENDATIONS: Specifically,the following practices are employed: © On "Spare the Air" days, the Grounds Manager has instructed staff to do lawn mowing and extensive trimming early in the day(workday begins at 6:00 a.m.) and to do manual trimming, clean up, sweeping parking lots, etc. in the afternoon. a As a routine practice,vehicles are fueled at the end of the day. a GeneralServices has a limited number of battery operated tools that are used in lieu of gasoline powered tools, where appropriate. They are in the process of obtaining a battery operated lawn mower and blower. Generally, however, these tools do not have the commercial application required for most County and Special District work. • Facilities Maintenance and Grounds Maintenance are both four day per week operations, so there is no emission-producing activity on Fridays, with the exception of emergency call back work. The following practices will be employed in Facilities Maintenance: o Parking lot painting/striping will be rescheduled, unless doing so would result in significant safety issues or inconvenience for the public. • Large painting jobs will be rescheduled inmost instances. Projects"in progress"when a"Spare the Air" day occurs would likely need to be continued,but each will be evaluated on a case-by-case basis. • Emergency generator testing will be rescheduled to non "Spare the Air" days, except where doing so would cause significant operation issues(e.g., DoIT has a special procedure for generator testing.) Eliminating all driving, fueling or use of gasoline powered equipment is not practical for the General Services Department, as there would be a significant reduction in productivity and an increase in costs. There is no alternative work for employees in the Grounds Division to perform, and the use of hand-held tools results in a higher frequency of repetitive motion injuries, in addition to loss of productivity. There would be additional costs to complete the work, with overtime likely in order to complete maintenance work required in both Grounds and Facilities. CCTV CCTV also currently supports"Spare the Air"days. They receive notices by e-mail the day before and put those notices on County Net, the interactive electronic bulletin board. CCTV is also planning on putting this information on CCTV between programs. In addition, CCTV has suggested that they could also take the following actions to support the Clean Air Consortium: )% place a short ad in "County Clips" next May reminding County employees to watch CCTV for "Spare the Air"day notices and giving tips about what to do on those days; ➢ publicize the County's participation in the Consortium and County accomplishments as part of an "At Your Service"CCTV program. Contra Costa County Internet Site The County Administrator's Office could, and would be willing to, post the "Spare the Air" notices on the County's internet site, upon prior day e-mail notification from the Air Board of a "Spare the Air" date. The notice would be placed as an"alert"with a link to an Air Board flyer. In addition, the Consortium requested designation of a point person to contact for information about County activities. Since the General. Services Department would be primarily involved in changing their work practices, it is suggested that the contact be from the General Services Department. Leading the Way to Attainment: The Clean Air Consortium Checklist Parks & Grounds Maintenance Ongom Stop at the click, do not overfill gasoline tanks ✓ Maintain equipment, tune engines, sharpen blades, and clean the underside of the mower deck Sure the Air Day Activities ✓ Avoid using hand-held, gas powered equipment like lawn mowers,trimmers and chain saws ✓ Use hand tools or electric equipment when possible ✓ Reschedule painting/striping projects ✓ Refuel as late in the day as possible FacilitiesySuilding Maintenance Meets and Public Works Ongoing ✓ Tightly seal all solvent containers; properly dispose of rags containing solvent waste ✓ Keep vehicles tuned up and tires properly inflated ✓ Avoid idling ✓ Stop at the click, do not overfill gasoline tanks Spare the Air Day Activities ✓ Reschedule large scale surface coating/painting projects ✓ Avoid idling ✓ Do not refuel vehicles or wait until late in the day ✓ Reschedule vehicle painting ✓ Reschedule storage tank filling Public Information Ongoin g ✓ Have material available to the public on summertime ozone pollution ✓ Encourage the use of alternative transportation,trip reduction and trip linking Spare the Air Day Activities ✓ Notify employees of Spare the Air days and provide employees with recommendations on how they can reduce ozone pollution(materials available from the Air District no cost) ✓ Place a Spare the Air alert on your local cable channel scroll ✓ Display signage signifying that it is a Spare the Air day ✓ Publicize your agency's participation and accomplishments The Clean Air Consortium Voluntary Agreement We the undersigned public entity/agency agree to abide by do the attached behavioral checklist to the best of our ability in order to contribute our maximum resources toward reducing air pollution in the Bay Area. vour We the undersigned public entity/agency agree to allow the Bay Area Air Quality Management District to list our shcoUre entity/agency as being in compliance with, to the best of our ability, the attached behavioral checklist. for We the undersigned public entity/a enc a to publicize g Y agree our participation in The Clean Air Consortium as a part of cleaner our on-going outreach and educational efforts with the public. • aff We the undersigned public entity/agencya nate agree to designate personnel who will respond to brief surveys to document our clean air activities on Spare the Air days. *Spare the Air days are days on which ground level ozone air pollutants are threatening to exceed federal health standards. i rk DeSaulnier, ame October 28, 2003 Date _-- Board gf Supervisors Department Contra Costa County, City or County Name SA4w 44e , ! Bay Area Air Management District,939 Ellis Street San Francisco,CA 94109-7714(415)771-6000 Leading the Way to Attainment; The Clean Air Consortium Checklist Parks & Grounds Maintenance Ongoin Stop at the click,do not overfill gasoline tanks ✓ Maintain equipment, tune engines,sharpen blades, and clean the underside of the mower deck Spore the Air Day Activities ✓ Avoid using hand-held,gas powered equipment like lawn mowers,trimmers and chain saws ✓ Use hand tools or electric equipment when possible ✓ Reschedule painting/striping projects ✓ Refuel as late in the day as possible .facilities BuildingMaintenance Fleets and Public Works C7n�oin� ✓ Tightly seal all solvent containers;properly dispose of rags containing solvent waste ✓ Keep vehicles tuned up and dress properly inflated Avoid idling ✓ Stop at the click,do not overfill gasoline tanks Spare the Air Day_Activities ✓ Reschedule large scale surface coating/painting projects ✓ Avoid idling ✓ Do not refuel vehicles or wait until late in the day ✓ Reschedule vehicle painting ✓ Reschedule storage tank filling Public Information Qngoin ✓ Have material available to the public on summertime ozone pollution ✓ Encourage the use of alternative transportation,trip reduction and trip linking Spare the Air Day Activities ✓ Notify employees of Spare the Air days and provide employees with recommendations on how they can reduce ozone pollution(materials available from the Air District no cost) ✓ Place a Spare the Air alert on your local cable channel scroll ✓ Display signage signifying that it is a Spare the Air day ✓ Publicize your agency's participation and accomplishments