HomeMy WebLinkAboutMINUTES - 10212003 - C32-C36 TO: Board of Supervisors Contra
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FROM: Linda Dippel,Director County
DATE: October 7, 2003
SUBJECT: Purchase Order—IKON Office Solutions, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to issue a Purchase Order to IKON Office Solutions Inc. in
the amount of$65,491.25 to convert the existing payment imaging system at the Department of Child Support
Services to a CASES-compatible version prior to conversion of the BEST database system to the CASES
database system in 2004.
FINANCIAL IMPACT:
None. The cost of this Service is budgeted within the State's allocation to Child Support Services to provide for
all equipment and services necessary to accomplish a smooth transition from BEST to CASES. There will be
no impact on the General Fund.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
The existing IKON payment imaging system is an electronic payment processing system that interfaces with the
existing child support case management system, BEST. The interface between the two systems enables DCSS
to efficiently process payments within the mandated 48 hour period. The department is converting to a new
child support case management system called CASES as of Jan. 31, 2004. In order for the payment imaging
system to continue to function it must be upgraded to a version that is compatible with CASES.
CONSEQUENCES OF NEGATIVE ACTION:
If the payment imaging system isn't converted to a CASES version DCSS will have to revert to manual
processing of payments. Manual payment processing is much slower, more error prone, and would disable the
department's ability to meet the mandated processing time frame.
CONTINUED ON ATTACHMENT: Y SIGNATURE: r i (s 1 �� ✓ '
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
4---APPROVE OTHER
SIGNATJ]30t�_,�
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ACTIONjf �' r%t j y APPROVED AS RECOMMENDED (3 R
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT. t< ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: Linda Dippei,Director,DCSS(3-4455) JOHN SWEETEN,CLERK OF THE BOARD OF
cc: AudDCSS,rAtt ntDavi SUPERVISORS AND COUNTY ADMINISTRATOR
DCSS,Attn:David Kincaid
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CAO-Justice,Atm:George Roemer
BY DEPUTY
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Centra
Costa
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TO: BOARD OF SUPERVISORS 0.
33
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: October 21, 2003
SUBJECT: CONTRACT AMENDMENT WITH ABIGAIL FATEMAN FOR CONTINUING WATER AGENCY
CONTRACT SERVICES (Contract #I Payroll)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE and AUTHORIZE the Community Development Director, or designee,to execute a
contract amendment with Abigail Fateman, effective October 22, 2003, to increase the payment
limit by$17,000 to a new payment limit of$42,000 to provide Water Agency services,with the
new term of the contract to be April 1, 2003 through February 28, 2004,
FISCAL IMPACT
The cost is covered by revenue received from Water Agency.
BACKGROUND/REASONS FOR. RECOMMENDATIONS
The Community Development Department has contracted with Abigail Fateman since April 1,
2003 for Water Agency services. Ms. Fateman is assisting in the preparation of the Watershed
Atlas which is critical to the work of a multi-agency partnership addressing water quality and
habitat issues. This contract amendment would allow the services to continue through
February 28, 2004 and increases the contract by$17,000.00 to a new total of$42,000.00.
CONTINUED ON ATTACHMENT: SIGNATURE,
,r
e'
`RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATION OF BOA;9
COMMITTEE
APPROVE OTHER
SIGNATURE(S): r
3f 9 x
ACTION OF BOA�'D/ON :' ` ,t ' :r-s°APPROVED AS RECOMMENDED *�E�
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ..y ` TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons ( 325) 335-1287 ATTESTED
cc: Community Development Department
Carol Ramirez, Auditor--Controller JOHN SWEETEN, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COX_7T ADMINISTRATOR
DEPUTY
TO: BOARD OF SUPERVISORS
CONTRA
COSTA
FROM: John Sweeten �; �WA
County Administrator COUNTY
DATE: October 21, 2003 �. 3V
SUBJECT: Retirement System Consultant
SPECIFIC REQUEST(5)OR RECOMMENDATION(S)✓><BACKGROUND AND JUSTIFICATION
Recommendation:
Approve and authorize the County Administrator to execute a contract with Public Pension
Professionals, Inc. for$50,000 to provide expert assistance on Retirement System matters from
October 14, 2003 through October 13, 2004.
Back-ground:
On August 13, 2002 the Board of Supervisors approved a request for qualifications to be sent out
for a pension system expert. The intent of contracting for an expert was for the County of obtain
independent expertise in formulating short-term and long-term strategies to mitigate County
pension system costs. In September, County staff selected Public Pension Professionals, Inc.
Over the last 12 months the consultant has assisted the County Board of Supervisors and County
staff on several critical issues. These issues include the issuance of pension obligation bonds,
costing of retiree health benefits and analysis of the excess earnings policy of the Retirement
Board.
Over the next 12 months, it is expected that the pension obligation bonds will be revisited,
retirement casts will forecasted over multiple years and existing retirements legislation and future
proposals will require technical analysis. Finally, an important actuarial experience study will be
conducted in 2004 for the Retirement Board and will require expert analysis from the consultant.
The second year cost for the consultant has been reduced in half because service needs are
expected to decline from the peak level of 2002-03.
CONTINUED ON ATTACHMENT: S SIGNATURE:
--L,--RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
DROVE OTHER
SIGNATURE(§);
ACTION OF B�AR;(ON r' 1 `?„, .` {
APPROVED AS RECOMMENDED 4T+*R-
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
s
UNANIMOUS(ABSENT •f'- AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES. AND ENTERED ON MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact.Tony Ensa 5-1094
Cc:county counsel ATTESTED
John Sweeten,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
ay
�
TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL. SERVICES `. COSTA
DATE: OCTOBER 21, 2003 COUNTY
SUBJECT: APPROVE THE SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH ALPHA CONSULTING GROUP, INC. FOR THE AIR
CONDITIONING AT THE CROCKETT COMMUNITY CENTER, 850 POMONA,
CROCKETT FOR THE PUBLIC WORKS DEPARTMENT (WW0249)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the Second Amendment authorizing extra work under the Consulting Services
Agreement dated January 28, 2443 with Alpha Consulting Group, Inc., for the Air Conditioning
system at the Crockett Community Center, 854 Pomona, Crockett, The Second Amendment
increases the scope of services and increases the Payment limit from $26,700 to $32,483.
2. AUTHORIZE the Director of General Services, or designee, to execute the Second Amendment
to the Consulting Services Agreement and to issue written authorizations for extra work, in
addition to the authorization for the Second Amendment, provided that the cumulative total extra
cost for such additional authorizations shall not exceed $5,440.
FINANCIAL IMPACT
All costs are funded by the Crockett Community Center Service Area P1,
BACKGROUND
On January 28, 2443, the Director of General Services executed a Consulting Services Agreement
with Alpha Consulting Group, Inc, to provide architectural, structural, mechanical and electrical
services including the preparation of construction documents, for the new air conditioning system at
the Crockett Community Center, 850 Pomona, Crockett for the Public Works Department.
The First Amendment increased the scope of services to provide construction administration
services. The Second Amendment increases the scope of services to provide analysis and design to
address the existing structurally deficient posts that were discovered during construction, and are
associated with the work in progress. During construction, it was discovered that certain posts were
not providing adequate support of the beams above.
CONTINUED ON ATTACHMENT:_-. Y SIGNATURE:
__,�_, ECOMMENDATION OF COUN ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
",+APPROVE OTHER
fi
SIGNATURE(S): = {
ACTION OF BOPD APPROVED AS RECOMMENDED
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y
VOTE OF SUPERVISORS
_ UNANIMOUS(ABSENT 1-0911 C111 }
AYES: _.._NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.ALBERT(313-7100)
Originating Dept.:General Services Department i HEREBY CERTIFY THAT THIS IS A TRUE
cc: general Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISO ON TH °DATE SHOWN.
CPM File: 105-98011A.5&A.1.1 / /' '✓�J i> 3"'�
County Administrator's Office ATTESTED
County Counsel JO�iN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller AND LINTY ADMINISTRATOR,
Public Works Department(via CPM) "^,
Alpha Engineering Group(via CPM) BY DEPUTY
H:119981105980118B00132b.doc SJ:tb Page 1 of 1 M382(10188)
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File: 105-980]/A.1.1
SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR THE AIR CONDITIONING AT THE CROCKET COMMUNITY CENTER,
850 POMONA,CROCKETT FOR THE PUBLIC WORKS DEPARTMENT
(W W0249)
I. Effective Date and Parties: Effective October 21,2003, Alpha Consulting Group,Inc.(herein called"Consultant"),a California Corporation,and
the County of Contra Costa(herein called"County") a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On January 28,2003,the parties entered into a contract entitled"Consulting Services Agreement," referred to as the"Agreement,"which
covers architectural, structural, mechanical and electrical services during the design, construction documents, and bidding phases, for the Air
Conditioning system at Crockett Community Center,850 Pomona,Crockett for the Public Works Department. The Agreement has previously been
amended as follows: Amendment I dated August 5,2003. The parties desire to further amend the Agreement to expand the scope of service,and to
increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section I(c),change the Payment Limit from$26,700 to$32,483,an increase of$5,783. This change shall apply to charges
from and after September 29,2003.
B. In accordance with Section 14 of the Agreement provide the following:
Increase the scope of service to provide site visits,identify and locate existing structurally deficient posts that are associated with the work in
progress,prepare calculations and drawings for repair of said work adequate for building permit and construction.
C. Appendix B,Paragraph F is amended to increase reimbursable expenses from$600.00 to$713.00.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
"These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec,
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a.Notary Public.
...................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California }
ss
County of _)
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that be/she/they executed the same in his/her/their authorised capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal] Notary Public
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By
Deputy
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Contra
BOARD OF SUPERVISORS
Tom: ., = Costa
FROM: John Cullen, Director �,� :� County
Emplovment and Human Services Department SQA_
DATE: October 9, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee,
on behalf of the Workforce Development Board, to AMEND contract with the Contra
Costa County Office of Education,
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDED ACIIQN-
APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, on behalf of
the Workforce Development Board, to AMEND contract with the Contra Costa County Office of
Education (# 18-008-5), increasing the payment limit by $347,000 from $774,317 to a new payment
limit of$1,121,317 for countywide in-school youth services for the period July 1, 2002 through June
30, 2004.
FINANCIAL IMPACT'
$1,121,317: Federal Workforce Investment Act; 100%.. No County Costs.
BA
The Contra Costa County Office of Education (CCCOE) provides in-school youth services
countywide under the Workforce Investment Act (WIA). This Board Order seeks approval to amend
the current contract by adding $347,000 from the 2003-2004 federal WIA youth allocution. The
original contract term remains the same. Under the current contract, mandated in-school youth
services will be provided only through September 30, 2003, after which only follow-up services will be
provided. This contract amendment will allow for mandated in-school youth services to Continue
through June 30, 2004, The Youth Council approved this recommendation in its July 8, 2003
meeting.
At its July 2003 meeting, the Workforce Development Board accepted the Youth Council's
recommendation to amend the current contract with CCCOE by adding $347,000 to cover the costs
of mandated in-school WIA youth services for the period October 1, 2003 through June 30, 2004,
which was not budgeted in the original contract.
CONTINUED ON ATTACHMENT: SIG TURF: raw
L:" RECOMMENDATION OF COUNTY ADMINISTRATOR OF BOARD COMMITTEE
_,„,APPROVE OTHER
SIGNATURES '.
ACTION OF BVAR ON APPROVED AS RECOMMENDED CrP
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT * } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB LANTER,WDB
cc: JOHN CULLEN-EHSD
DON CRUZE—EHSD
WENDY THERRIAN-EHSD
EHSD(CONTRACTS UNIT)-VM � f
COUNTY ADMINISTRATOR BY -" l'li Z;F � DEPUTY
AUDITOR-CONTROLLER
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