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HomeMy WebLinkAboutMINUTES - 10142003 - HA1 AA-1 HOUSINGAUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: October 14, 2003 SUBJECT: AWARD CONTRACT FOR EL PUEBLO EXTERIOR PAINTING PROJECT CA011005, PITTSBURG, CALIFORNIA TO PARD PAINTING COMPANY IN THE AMOUNT OF $153,500-00 SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: RELIEVE the apparent low bidder, Winn's Painting Company, of its bid, pursuant to Public Contract Code Section 5110 and following, because of the bidding error described below; and DETERMINE that PARC? Painting Company, is the lowest responsive and responsible bidder; and AWARD the contract to PARD Painting Company in the amount of$153,500.00; and AUTHORIZE the Executive Director of the Housing Authority to execute the contract with PARD Painting Company upon receipt of satisfactory performance and payment bonds and insurance certificates; and ORDER that in accordance with the project specifications and/or upon signature or the contract, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and ORDER that the Executive Director is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for monies withheld by the Housing Authority to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, DELEGATE the Board's functions under Public Contract Code Sections 4107 and 4110 to the Executive Director or his designee; and DECLARE that, should the award of the contract to PARD Painting Company be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the NTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR _ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON October 14, 2003 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT } TRUE AND CORRECT COPY OF AN AYES: _ NOES: _ ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF Advisory Housing Gmmission Seat VAAW COMMISSIONERS ON THE DATE SHOWN. ATTESTED ftober 14.E JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR i BrYs t.. i s D UTY H:\JudyHayes\MSOPFICE\WINWORD\BOARD\BO-PARD Paint Contract.doc -� } October 14, 2003 Page 2 of 2 Board from awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code sections 51005107) 11. FINANCIAL IMPACT: This contract is funded by HUD's Comprehensive Grant Program (CGP). There are no County general funds involved in the funding of this contract. The amount of the contract is within the amounts budgeted. Ill. REASONS FOR RECOMMENDATIONIBACKGROUND Bids for the above captioned project were received on June 25, 2002. There were eleven (11) bids received. A copy of the Bid Abstract is attached. The lowest monetary bidder was Winn's Painting ($125,200). After a detailed review of the bid prepared by Winn's Painting Company, it was determined that the firm had not included a certified lead-based paint and asbestos abatement subcontractor in it's bid documents, and did not have the capacity to perform that component of the work. Housing Authority staff has determined that the bid by Winn's Painting Company is nonresponsible, and must be rejected as per paragraph four of the Instructions to Bidders for Contracts. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to approve the execution of a contract with PARD Painting Company, the Housing Authority may experience scheduling delays, which may jeopardize funding allocated to this project. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 3133 Estudillo Street, P.D. Box 2759 Martinez, CA 94553 A. B T A T OF SIDS Exterior Paintixt Pro`ect N CA011005 EI Pueblo Pitts� (Scope of Invitation) I personally opened and read,the following bids received at 3133 Estudillo Street, Martinez, California.at 2:00 p.m. on Thursday Se ember 04 003, and verified all entries on this abstract as in agreement with bid amounts. J � �(SignaturO f (Si tore) BLUE SKIES PAINTING BASE BID: (0 , �C)0 1413 38' Avenue San Francisca, CA 94122 UNIT PRICING NO. 1 1 C & J PAINTING BASE BID: q 1, �. P.O. Bax 3988 UNIT PRICING NO. 1 5 Q- 0.0 i Napa, CA 94558 WINNS PAINTING BASE BILI: _ j =� ,00 3 1045 West 21d Street Antioch, CA 945019 UNIT PRICING NO. 1 Z K PAINTING BASE BID: 4 18708 Dublin Street Castro Valley, CA 94506 UNIT PRICING NO. 1 �• ! BELLA PAINTING BASE BID: t 2255 Palmer Circle � UNIT PRICING NO. 1 Fairfield, CA 94534 t PAR( PAINTING COMPANY BASE BID: 3 , 000 9630 Bradhugh Court I Sacramento, CA 95827 UNIT PRICING NO. 1 J C PAINTING COMPANY BASE BID: 1911 Treewood Lane j UNIT PRICING NO. 1 San Jose, CA 95132 ............. ..___....___....__._ LIGHTHOUSE PAINTING COMPANY BASE BID: 18826 'Walden Court Woodbridge, CA '95258 NO. 1 UNIT PRICING aV SERVICE ALLIANCE SYSTEMS, INC. BASE BID: _ 440 Oyster Point Boulevard #240 y NO. 1 UNIT PRICING ,_QQ San Francisco, CA 94080 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 3133 Estudillo Street, P.O. Box 2759 Martinez, CA 94553 �Pa e_2� ARST AC 'T' OF BIDS Exterior Pahatigg Proieet 3 CA011005 El Pueblo Pittsburg (Scope of Invitation) I personally opened and read the following bids received at 3133 Estudillo Street, Martinez, California at 2:00 p.m. on Thursday, September 04, 2003, and verified all entries on this abstract as in agreement with bid amounts. f F � LY ( ignat e) ( i tore) c COLOR COATING, INC. BASE BID:10 `�-� �{ C'j j 1318. Ross Street #A Petaluma, CA 94954 UNIT PRICING NO. 1 erg ATLANTIS PAINTING- BASE BID: � �r�, 0()0 618 La Cadena Vallejo, CA 94590 UNIT PIgCING NO. 1 . 0 0 HORIZON PAINTING BASE BID: 7 � , 000 � 12 5915 - 261 Street Rio Linda, CA 95673 UNIT PRICING NO. 1 00 i HAZMAT SOLUTIONS INC. BASE BID: 13 1113 - 11' Street Novato, CA 94945 UNIT PRICING NO. 1 I Oro 14 OLYMPIC PAINTING & DECORATING BASE BID: 148 Montego Drive Hercules, CA 94547 UNIT PRICING NO. 1 , 0 0 METRO STRUCTURAL PAINTING BASE BID: - e L 0 o o 00 5 2515 Taraval Street San Francisco, CA 94115 UNIT PRICING NO. 1 __L5. ©0 i BASE BID: 16 UNIT PRICING NO. 1 For: $ By: Title: Date: 9122A Rev.6/93