HomeMy WebLinkAboutMINUTES - 10142003 - C74 Contra
Costa
TO: BOARD OF SUPERVISORS �� 4 CoUrlt}/
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FROM: Dennis M. Barry, A1CP C7
Community Development Director
DATE: October 14, 2003
SUBJECT: TRANSFER OF ADDITIONAL.PARK DEDICATION FUNDS TO CONTRA COSTA COUNTY
PUBLIC WORKS DEPARTMENT
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
AUTHORISE the Auditor-Controller to transfer an additional$138,558(fora total of$289,636)
from the Park Dedication Trust Fund accounts listed below to the Contra Costa County Public
Works Department to finance renovations to Boeger, Hickory Meadows, Lynnbrook and View
Point parks in Bay Point.
Account Number Amount
8136 370403150 $131,060.41
8137 37,0031411 $ 5,497,59
8136 370031413 $ 2,000.00
FISCAL IMPACT
None (100% Park Dedication Trust Account)
CONTINUED ON ATTACHMENT: _X�YES SIGNATURE:
,--RECOMMENDATI'ON OF COUNTY ADMINISTRATOR RECOM/fifENDATION BOARD
COMMITTEE _,,,:��'APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAS ON OCTOBER 14, 2003 APPROVED AS RECOMMENDED xx OTHER
'
VOTE OF SUP'I}I�ISORS
I HEREBY CERTIFY THAT THIS IS A
xx UNANIMOUS (ABSENT NONE ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Source: Bob Calkins, CDBG Program Manager
(925) 335-1260
ATTESTED OCTOBER 14, 2003
Orig. Dept. Community Development - CDBG JOHN SWEETEN, CLERK OF
cc: County Administrator THE BOARD OF SUPERVISORS
Auditor- Controller AND COUNTY ADMINISTRATOR
BY ,, ` �®._� --' , DEPUTY
BACKGROUND /REASONS FOR RECOMMENDATIONS
It is the policy of the County to utilize park dedication funds to meet local park needs. This
action is consistent with that policy.
On September 10, 2002, the Board approved the transfer of $151,078 from the Park
Dedication Trust Fund to finance a number of improvements to Boeger, Hickory Meadows,
Lynnbrook and View Point parks in Bay Point (Bay Point Parks Renovation Project). The
engineer's estimate for the removal and replacement of the playground equipment and
installation of minor landscaping at the four parks was $154,705. On July 8, 2003, the
County opened bids for this project-two bids were received,the lowest being$228,305 or
approximately $74,000 over the estimate.
On August 5, 2003, the Board voted to reject all bids and re-bid the project. The new bibs
were opened on September 2, 2003. This time the low bid for construction is $204,421.
Although the low bid is still approximately $50,000 over the engineer's estimate, Public
Works believes that re-bidding the project will not result in a significantly lower bid and
therefore recommends moving ahead with the project.
The total cost of this project is estimated at$365,000(including design/engineering,cost of
bidding, inspections and contingency). Any unspent contingency funds will be returned to
the Park Dedication account. In addition to the Park Dedication money, Proposition 12
($65,000) and Zone 3 ($10,000) funds will be used to finance the project.