HomeMy WebLinkAboutMINUTES - 10142003 - C53-C57 TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Directo�
FROM. _-- �
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: October 1 , 2003 oCounty
SUBJECT: Approve Grant Agreement (Amendment) #28-647-4 with the Public Health
Institute
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Wendel Brunner, M.D. ) to execute, on behalf of the County, Grant
Agreement (Amendment No. 5) #28-647-4 (Grantor' s ##1000044) with the
Public Health Institute, to amend Contract ##28-647 (as amended by #28-
647-1, #28-647-2 and #28-647-3) , effective August 31, 2003 , to extend
the term of the Agreement through August 31, 2004 and to increase the
total Payment by $150, 000 from $555, 000 to a new Contract Payment
Limit of $705, 000, for the Development and Capacity-Building Project .
FISCAL IMPACT:
Approval of this Grant Agreement Amendment will increase funding from
the Public Health Institute by $150, 000 not to exceed a total of
$705, 000, to carry out the purposes specified in the Partnership for
the Public ' s Health (PPH) Development and Capacity-Building Grant .
This is the third year of a four-year project . No County funds are
required.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
On May 23 , 2000, the Board of Supervisors approved Grant Agreement
#28-647 (as amended by Grant Agreement Amendments #28-647-1, #28-647-2
and #28-647-3) with the Public Health Institute, for the period from
April 1, 2000 through August 31, 2002, to assist the Department in
developing a strategic action plan to create an effective,
responsible, and sustainable public health system in Contra. Costa
County. Approval of Grant Agreement (Amendment) #28-647-4, will add
funds, extend the term of the Agreement through August 31, 2004, and
make technical adjustments to the Scope of Work.
Three certified and sealed copies of the Board order should be
returned to the Contracts and Grants Unit .
CONTINUED QN A-TIACBMENI: YES
RECOMMENC}AT#ON OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--f-APPROVE OTHER
ACTION OF BOARD ON i APPROVED AS RECOMMENDED W OTHER
i r
VOTE,QF SUPERVISORS
j
1 I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT11,01V ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
(7-
ATTESTED ATTESTED
JOHN SWEETEN,CLERK OPtHEARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ��
Public Health Institute BY #`' �. -_ DEPUTY
TO: BOARD OF SUPERVISORSntr
FROM: Steven L. Bautista, County Probation OfficerCosta
t
or
DATE: October 2, 2003
SUBJECT: Award Blanket Purchase Order, County
Sentinel Offender Services, LLC.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to award a blanket purchase
order on behalf of the County Probation Department with Sentinel Offender Services, LLC. for
an electronic monitoring system and supplies for surveillance of individuals in the Probation
Department's Juvenile Electronic Monitoring program in the amount of $270,000 for the period
August 1, 2002 through July 31, 2005.
BACKGROUND:
In June, 2000 the Purchasing Division of the General Services Department completed a bid
process for an electronic monitoring system and supplies vendor on behalf of the Probation
Department. The recommended vender to provide the best combination of price, service and
equipment was Sentinel Offender Services, LLC, (formerly Strategic Monitoring, Inc.).
Purchasing recommends that this vendor be used for 5 years before going out to bid again.
The requested blanket purchase order will complete the 5-year period.
FISCAL IMPACT:
The funding for this equipment is included in the Probation Department's budget each year.
The funding was originally generated from savings produced by using Juvenile Electronic
Monitoring as an alternative to Juvenile Hall detention.
CONSEQUENCES OF NEGATIVE ACTION:
The Probation Department would not have an electronic monitoring system, including
equipment and services, to provide this valuable alternative program to eligible youth who
would otherwise be confined in secure detention at Juvenile Hall, Detention at Juvenile Hall
costs approximately five times as much as electronic monitoring.
CONTINUED ON ATTACHMENT: YES SIGNATURE: --- �
---- ------------------------------------------ ----------------------___-------------------- —" -" -----
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
..t APPROVE OTHER
SIGNATURE(S):
—---__-_�----.. '. _ o �?-----------__-----
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ACTION OF BOA pN ¢PPROVEAS RECOMMENDED_ OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
1UNANIMOUS(ABSENT l ` ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
f
ATTESTED S,Vlf .111--zlt111,44
CONTACT: JOHN SWEETEN,CLE <OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC:Joe Davis 6-4605
County Probation Officer r r ._ N A e�
CAO Law&Justice BY /" DEPUTY
Auditor/Controller
Risk Management
Vendor via Probation
TO: BOARD OF SUPERVISORSr. ' 4. Contra
Costa
FROM: Dennis M. Barry,AICP °' "'°°" County
Community Development Director
DATE: October 14, 2003 � ?✓
SUBJECT: Contra Costa County Emergency Shelter Grant Program, FY 2003/04
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
I. ALLOCATE $134,000 in FY 2003/04 Emergency Shelter Grant(ESG) funds to the following:
A. Contra Costa Crisis Center for the Homeless Hotline ($5,000),
B. SHELTER, Inc for the REACH Plus program($12,300),
C. STAND! Against Domestic Violence for operation of the Rollie Mullen Center($20,000),
D. Health Services Department for operation of the Central County and West County Shelters
($90,000), and
E. Community Development Department for ESG administrative costs ($6,700).
2. AUTHORIZE the Deputy Director—Redevelopment or his designee to enter into FY 2003/04 ESG
contracts for the above ESG projects.
3. APPROVE the establishment of a two-year funding cycle for ESG projects,to begin in FY 2004/05.
FISCAL IMPACT
No General Funds are involved. ESG funds are allocated to the County by formula through the U.S.
Department of Housing and Urban Development(HUD).
CONTINUED ON ATTACHMENT: X YES SIGNATURE: �
(,,RECOMMENDATION OF COUNTY ADMINISTRATOR OMMEND ON OF BOARD
COMMITTEE ;
APPROVE _OTHER {�
z
t
SIGNATURE(S):
AC'T'ION
OF BOARD ON qg4M 14 2003 APPROVED AS RECOMMENDED x OTHER
l
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
x UNANIMOUS (ABSENT x o N E ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kara Douglas, 335-1253 ATTESTED OCMM 14, 24m
Orig: Community Development(CDD) JOHN SWEETEN, CLERK
cc: County Administrator OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor-Controller s
Project Sponsors via CDD BY `a , 1 CI . -- , DEPUTY
BACKGROUND/REASONS FOR RECOMMENDATIONS
Contra Costa County receives federal Emergency Shelter Grant(ESG)funds on an entitlement basis for use
in funding renovation,major rehabilitation,or conversion of buildings for use as emergency shelters for the
homeless; provision of essential services for the homeless; emergency shelter operations and related
services; and homeless prevention activities. The County's FY 2003/04 allocation is $134,000, including
five percent for program administration.ESG funds are allocated through a competitive application process
administered by the Community Development Department (CDD). Projects are evaluated and funding
recommendations are developed using criteria consistent with federal regulations and County policies.
The following projects are recommended for funding:
1. Homeless Hotline---Contra Costa Crisis Center will answer 20,000 calls from homeless people in
Contra Costa; conduct 1,200 County shelter intakes per year; provide 2,000 bed-nights per year in
local motels to homeless individuals and families;provide 10,000 referrals to homeless shelters and
other services,and provide 400 free voice mailboxes. Crisis Center will use$5,000 in ESG funds for
staff costs.
• Target Population: homeless individuals and families
• Number served: 20,000 individuals and families
2. REACH flus— SHELTER, Inc will provide rental assistance in connection with intensive case
management and supportive services to 80 homeless families and individuals. Participating
households find housing and pay 30 percent of their income in rent.The REACH Plus collaborative
provides rental subsidies and services appropriate for each household. SHELTER will use$12,300 in
ESG funds to support part of a case manager position.
• Target Population: homeless individuals and families
• Number served: 80 households
3. Rollie Mullen Center Emergency Shelter—STAND! Against Domestic Violence provides
emergency shelter for battered women and their children, serving over 100 people annually. The
Rollie Mullen Center provides up to six weeks of emergency shelter and services per household,
including food, clothing, case management, employment assessment, counseling and housing
referrals. STAND will use $20,000 in ESG funds to support a portion of the shelter staff costs.
• Target population: battered women and their children
• Number served: 133 women and children
• Cost per night: $70
• Cost per capital: $1,986
4. Homeless Emer eg icy Shelters-----The Health Services Department(HSD) operates the Central and
West County emergency homeless shelters for single adults with a total of 175 beds.These 24-hour
facilities provide meals, laundry facilities, mail, telephones and a wide array of on-site support
services. HSD will use$90,000 in ESG funds to pay a portion of the operating costs.
• Target population: homeless single adults
• Number served: 800 unduplicated individuals
• Cost per night: $24.50
• Cost per capita: $1,953
5. Administrative costs---The Community Development Department will use$6,700 in ESG funds for
program administration.
The following projects are not being recommended for funding:
Northern California Family Center/Emergency Shelter for Homeless and Runaway Youth--NT CFC will
provide emergency shelter and supportive services to between 87 and 137 runaway and homeless youth.
• Target population: runaway/throwaway youth
• Number served: 87 to 137 youth
• Cost per night: $628
• Cost per capita: $1,7002
r It is very difficult to compare programs based on per capita cost due to varying lengths of stay. The average length of stay
varies from 3 days for Northern California Family Center to 65 days for the County shelters.The longer an individual is in a
facility,the more likely it is that a program will have a higher per capita cost.
Based on information provided, this project does not appear to have the same financial need as
the ether shelter programs. Without ESG funds,both the STAND! Against Domestic Violence
Rollie Mullen and the County Brookside and Concord adult shelters will be forced to decrease
capacity. The capacity of HCFC does not change if ESG funds are not awarded. The runaway
shelter has been operating successfully for 25 years without the use of ESG funds, and HCFC
did not indicate that the provision of ESG funds would result in an increase in the number of
youth served.. Currently,HCFC uses only 8 percent of its capacity, whereas the adult shelters and
Rollie Mullen Center run at full capacity. Additionally, the adult homeless shelter has a waiting
list of over 2,200 persons. Given the minimal impact that ESG funds would have on this
program, compared to the consequences of providing reduced ESG funds to the Rollie Mullen
and adult shelters, no ESG funds are recommended at this time.
Two-Year Fundine.Cvcle
On October 7,2003, the Beard approved the Family and Human Services Committee and Finance
Committee recommendation to establish a two-year funding cycle for the allocation of Community
Development Block Grant(CDBG) funds for public service, economic development and
infrastructure/public facilities projects beginning in FY 2004/05. County staff recommends that the
Board establish a similar two-year funding cycle for the allocation of ESG funds, beginning in FY
2004/05.
' It is very difficult to compare programs based on per capita cost due to varying lengths of stay.The average length of stay
varies from 3 days for Northern California Family Center to 62 days for the County shelters.The longer an individual is in a
facility,the more likely it is to have a higher per capita cost.
'`Assumes 137 youth.
KD\\fs-cd\users$1swelchlSara\ESG\PY 03-04\ESG board order.doc
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TO: BOARD OF SUPERVISORS CONTRA
COSTA
FROM: John Sweeten,County Administrator COUNTY
DATE: October 14,2003 '#.
SUBJECT: Centra Costa Futures Consulting Services C•
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or designee,to execute a contract extension agreement
with Katherine L. Armstrong, an independent contractor, effective January 2, 2004 to extend the term from
December 31, 2003 to September 30, 2004 with no increase the payment limit of$55,000 to provide additional
consulting services and technical assistance to the Contra Costa Futures Initiative.
CHILDREN'S IMPACT STATEMENT
The CC Futures Initiative supports all of Contra Costa's community outcomes by developing and using tools
that allow for identification of specific needs of service populations, development of services based on research,
maximization of categorical funds across agencies, and measurement of outcomes and cost benefits of model
programs.
BACKGROUND/REASON(S)FOR RECOMMENDATION:
The Contra Costa Futures Initiative includes creation of an anonymous research and planning database,
assistance with pilot programs and interagency fiscal infrastructure building. This contract extends the current
contract with Katherine Armstrong for consulting services and technical assistance and is necessary due to the
recent award of a grant from the Stuart Foundation to support further development of the initiative.
CONTINUED ON ATTACHMENT: _„YES SIGNATURE:
RCOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOAAD CMITTEE
OVE OTHER
SIGNATURE(S):
ACTION OF I3 APPROVED AS RECOMMENDED Y OTHER
f
Y
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT N 0 N E 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE;BOARD OF
SUPERVISORS ON THE DATE SHOW
Contact:Sara Hoffman,335-1090
ATTESTED OCMM 14 900 3
CC: CAO JOHN tWEETEN,CLERK OF
THE BOARD OF SUPERVISORS
' AND COUNTY ADMINISTRATOR
BY, e ` 6% �'"E �� ,t<>_ DEPUTY
TO: BOARD OF SUPERVISORS
Contra
f.
FROM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT Costa
DATE: October 14, 2003 " ?County
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT AMENDMENT FOR
HEAD START/EARLY HEAD START" PROGRAM SERVICES.
Specific Request(S)or Recommendation (S) & Background and Justification
RECOMMENDATIONS (S):
APPROVE and AUTHORIZE the Community Services Director or designee to
execute contract amendment#38-457-6 with the YMCA of the East Bay in the amount
of$64,800 for a new contract payment limit of $112,800 for Head Start/Early Head
Start program services for the period from October 1, 2043 through June 30, 2004.
FINANCIAL IMPACT:
Funded by the U.S. Department of Health and Human Services Administration for
Children and Families (ACF), Funding for this contract is included in the Contra Costa
County Community Services Department's FY 2043-04 Budget. There is no net County
cost to this contract.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department's Head Start/Early Head Start Program supports two
of Contra Costa County's community outcomes: "Children Ready for and Succeeding in
School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved
by offering comprehensive services, including high quality early childhood education,
nutrition, health, and social services, along with a strong parent involvement focus, to low-
income children throughout Contra Costa County. The overall goal of the program is to
bring about a greater degree of social competence in preschool children from low-income
families.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 10, 2042, the Board of Supervisors approved and authorized submission of
the Head Start & Early Head Start Basic Grant Application to the U.S. Department of
Health and Human Services, Administration for Children and Families (ACF) to continue
Head Start & Early Head Start program services to children and their families for the 2003
program year.
Approval of this contract amendment with the YMCA of the East Bay will allow for an
additional 36 program eligible children to receive Head. StarvEarly Head Mart program
services in a full day childcare program.
CONTINUED ON ATTACHMENT: YES SIGNATURE..
_.________« ____________________«__..____«_.___««.________«_____--_-_----_-__-..__..-__. ----_-----
�'REC0__,MN€ENC3ATION C}F COUNTY AE3iVIiNISTRATfJR _RECOM N A 10 RD COMMITTEE
/.--`AOPROVE OTHER r
SIGNATURE(S)::"_`` ✓w; ) ry
ACTION OF BOAFFi 6N w_ z ��0 APPROVE AS RECOMMENDED _ _ OTHER
VOTE OF SUP5F}b SOBS I HERESY CERTIFY THAT THIS IS A TRUE
{ AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS{ABSENT v Y; ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ASSENT: ABSTAIN:
ATTESTED r 't `( '
CONTACT: Tony Colon,646-5990 JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD(3 original,signed,seated copies)
BY. DEPUTY