HomeMy WebLinkAboutMINUTES - 01282003 - C54 TO: BOARD OF SUPERVISORS CONTRA
FROM:` BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES t" COSTA
DATE: JANUARY 21, 2003 COUNW
SUBJECT: BEQUEST TO PURCHASE A SEDAN FOR THE EMPLOYMENT CISY
AND HUMAN SERVICES DEPARTMENT
S?ECiF1C REOUbST(S)OR RECOMMENDATION(S)&EAC.KGROUNOA,',;D.+USTEF,'CATON
RECOMMENDATION
I, APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a sedan for the
Employment and Human Services Department.
2. AUTHORIZE tyle attached appropriation adjustments transferring $14,086 of accumulated
depreciation, $1,500 of estimated salvage value, and $600 from the Employment and Human
Services Department budget to GeneralServices/Fleet ,Services.
FINANCIAL IMPACT
The estimated vehicle purchase cost is $16,086, and will be financed by funds from accumulated
depreciation, salvage, and the Fleet Replacement budget.
BACKGROUND
Employment and Human Services Department is replacing one sedan, which needs the engine
replaced and the repair costs exceed the value of the vehicle.
This vehicle is not on the Board Approved master List for Vehicle Replacement in FY2002-03.
Therefore, in accordance with Administrative Bulletin leo. 508: "County Vehicle and Equipment
Acquisition and Replacement. Policy withGuidelines," approval is requested for the purchase of the
vehicle. Based on a review of the need for the new Vehicle and consideration of alternative fueled
vehicles; tine Fleet Manager recommends approval of this request. This request hes been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors,
CONTINUED ON ATTACHMENT: YES SIGNA TURE:
9 CG:NWENDATICN OF COUNTY nDMMSTRATOR -RECO .M.-E DATION OF BOARD COMMITTEE
EE
'AF�F OVE OTHER
SIGNATURE181: ' ,� '- w
AC f ION OF BO D .xN APPROVED As RrCOWWENDEDX
VOTE OF SUPERVISORS
AYES: NOES;
ASSEN -- ABSTAIN:
INIEDiA CONTACT:BARTON J.GILBERT(313-7100)
Orig;nating Dept.:General Services Department
cc: General Services Cepartrr em I HEREBY CERTEFY THAT THIS IS A TRUE
Administration AND CORRECT CORY OF AN ACTION TAKEN
Accounting AND ENTERED ON THE MlMUTES OF HE BOARD
Fleet Management av!wion
OF SUPERVISORS ONmHE DATE SHOWN.
Aud tor-Controiler(via Elaut) ATTESTED
Ernpioym.ent&Human an se!stow(v1`a t`/m) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADI1UNISTRA T OR
y ty Yh r
BY ✓ . 4✓ DEPUTY
F:iVeld--!eRePlacernertSoardOraers\ErnpHumanSvc$\SOSedaiJa,-,2 i2CO3.doc F4A:fMK Page 1 of 1
M382(10/88)
r� VEHICLE AND EQUIPMENT REQUEST FORM
(Se instruction Sheet)
+v
Department: p' Date.
�a r�
Authorized Signature: m Telephone:
Printed Name: _ — e
I
I. Reason and justification for vehicle request:
2. Funding Source: (Budget information will be used to prepare Board Order):
Is an appropriation adjustment needed? Yes El No
Fiscal Officer: Nene: Telephone.-
. Description of vehicle or equipment requested (If applicable,compleie an accessories form): o
4. Is ars alternative fuel vehicle acceptable? 0 yes No
If no, reason clean air vehicle will notwork:
. If replacement, which vehicle or equipment is being replaced: Type:
Vehicle/Equipment Number: (iq I Odometer/Hours: -
6. Reason purchase cannot welt until next budget cycle:
FOR GSD FEET MANAGEMENT AND COUNTY ADMINISTRATOR'S USE
°I o Is vehicle/equipment an addition to the flet? 0 `des No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date inspected:
Vehicle/Equipment: Make: Madel: Year.,
A
Condition of vehicle and/or equipment and life expectancy:
d"
Accumulated Depreciation � ' 4 a� Y� Estimated Salvage Value
oA� i 9
w S
Estimated Cost of Request.,
. filet Manager Signature: a ..... Date: ;> e
4
4. CAO Approval: � $" o If Yes, Date of Board Order:
4
AO Approval Sign ure: Dater
Cs;' gm84�%x3ac;�c- �s"grx�asi�.�ad.t€ €7!#moi
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle)
Department: Date:
Authorized Signatory
1. Description of vehicle or piece of equipment requested:
1
2. Reason for vehicle request:
3. Funding Source: 0
U
4. Is an appropriation adjustment needed and attached? Yes No
5. Is an alternative fuel vehicle acceptable? Yes— No
6. If answer is No, reason clean air vehicle will not
work:
7.
(Z�
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FWAL APPROVAL NEEDED 13Y:
APPROPRIATION ADJUSTMENT
BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
g ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
!
ORGAHQA—*N ? EXPENDIT.UREE
EY.=cNDi't';3RE ACCOUNT f3ESt..R4}-,'�';+f'lN q "<DErvl2EAw'"1E> !. INCREASE
�W'BaRCCGUf�3 Pi
ARd ��63 ps
s
4263 4953 AUTOS & TRUCKS 15,586.00
9
0990 6301 RESERVE FOR CONTINGENCIES 15,586.00
!
0990 6301 APPROPRIABLE NEW REVENUE
I I
!
� S 7
f
!
TOTAL$, $155,586.001 $3 ,172.00 �
APPROVED EXPLANATION OF REQUEST
AUDITOR a COIF ���� To appropriate accumulated depreciation and estimated
salvage from equipment#0669. The vehicle Is being
By: Data: replaced by EHS.
COUNTY ADMINISTRATOR
�r'J I�T
Date: a '
BOARD OF SUPERVISORS I
YES: Deputy Director
NO: General Services 11712003
Ey Date: _ APPROPRIATION
ADJ. JOURNAI-No. APOO 5N IL
(Ni&'34 Rev.2185)
CONTRA COSTA COUNT'
ESTIMATED REVENUE ADJUSTMENT
TIC 24
� <DECREASORGAMZATON REVENUE REVENUE DESPT?CN NCREASE E>
ACCOUNT i
d et €.,n t 4063I et
0005 8982 EQUIPMENT REPLACEMENT" RELEASE � 14,086.00
0005 9922 SALE OF EQUIPMENT 1,500m
1 i i
TOTALS. $15,586.OiO
s
I
I
e
d
APPROVED EXPLANATION OF REQUEST
AUDITOR.CONTROLLER To appropriate accumulated depreciation &
BY; Date, � estimated salvage on the following vehicles:
A c Dep ° Est Salvage Total
C90U=4ADMINISTRATOR € 6 9 149086 19500 15,586
Ey: 08,16:
BOARD OF SUPERVISORS
YES:
NO: � Deputy
lServices 117{2003
s�GNATURE TRLE ATE
By: _ Date: E REVENUE ADJ.
W 8134 Rev.2186; JOURNAL NO. RAOO
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY F;tvAL AI'PROVA}NEEDED BY:
APP ROPR3AT;ON ADJUSTMENT BOARD OF S s£>ERViSORS °
TIC 27 COUNTY AD#v?WISTRATCR
ACCOUNT CODING I BUDGET€Nrl:0502 EHSC-CHILDREN AND FAMILY SERVICES
FXP ND:TURE
ORGANIZAT;Oly SUS-ACCOUNT I EXPENDITURE ACCOUNT DESCR:PT.CN s <DECREASE> �INCREASE
0502-5240i
6
524€ 2343 OTHER NERDEPARTMENTA,L CHARGES 590 99
5240 4953 AUTO&TRUCKS � � 600� 0,
5240 4953 AUTO&TRUCKS 5�?9' TQ �
j
0063-4253 ' I
4263 4953 ; ACT0&TRUCKS ; 590' 0{T;
I
I
I
a
z
S k j
:
I 3
:
r I a
--— —— TOTALS 1,000 W1,59ol 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER:
TO APPROPRIATE EXPEN)I i URES TO GENERAL SERVICES REGARDING
9Y: Z�sax [LATE�`Is,-c"3 PURCHASE OF VE�+.C'E FOR CHILDREN AND FAMILY SERVICE
z �. IPROGRAMS;N EMPLOY.MENT AND 4-UMAN SErRVICES DEPARTIMENT
iFOR FY 02/93.
`"L�f",.;NTY ADMiN?STRATOR:
DATE
BOARD OF SUPERV:SOBS: REPLACEMENT VEHICLE#9569
YES:
3
S -NATURE TITLE DATE
APPROPRIATION APOO 5 0S I
3Y:_ DATE _ ADJ.JOURNAL NO.
!lull29 Rev 2/$6;