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Home My WebLink AboutMINUTES - 01212003 - C55 TO: BOARD DF SUPERVISORS " Contr �. FROM: JOHN SV1fEETEN, County Administrator Costa a DATE: DECEMBER 10, 2002 � � ounty SUBJECT: 2002 ANNUAL REPORT FROM BOARD ADVISORY BOC1Y SPECIFIC REQUEST(S)OR RE60MMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: RECEIVE 2002 Annual Report submitted by the Arts and Culture Commission. BACKGROUND:, On June 18, 2001, the Board of Supervisors adopted Resolution No. 20021377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday:! December. Annual reports $hall follow the following format and shall not exceed two typewritten pages: Advisory Body Name: Advisory Body Meeting Time/Location: Chair (during the reporting period): Staffperson (during the reporting period): Reporting Period: 1. Activities (1/2 page) I1. Accomplishments (1/2 page) Ill. Attendance/Representation (1/4 page) IV. Training/Certification (1/4 page) V. Proposed Work Plan/Objectives for Next Year (1/2 page) As the deadline has been only recently established, we expect that the annual reports will filter in over the next several weeks. These reports will be transmitted to the Board upon receipt and reminders will be sent advisory bodies that have not filed annual reports. CONTINUED ON ATTACHMENT: ❑ YES SIGNATURE: ❑ RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE ❑APPROVE ❑OTHER SIGNATURE(S)- ACTION OF BOARDON ill lk-o U e.'" I ')X 6, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT ) ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED G U I Contact: GINA MARTIN(925)335-1900 JOHN SWEETS ,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: STAFF,INTERNAL OPERATIONS COMMITTEE CHIEF CLERK OF THE BOARD OF SUPVS lam' %PK �- C . sr� By: .Dep„ty ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY{AC5} ! 1236 Escobar Street,Martinez,CA 94553 925-646-2278(Office);925-"6-2078(Pax);ac.5@aac5.vrg 2002 Annual report to the Contra Costa County Board of Supervisors i i Advisory Body Name: Arts& Culture Commission of Contra Costa County(ACS) Advisory Body Meeting Time/Location: The Commission meets on the second Wednesday of every month, 3:30 p.m., at 651 Pine St., Room 108. Chair(during the reporting period): Roberta Seabury(7/01-6/02); William R. Frey(7/02- present) Staffperson(during the reporting period): Marga Cowan(Executive Director, resigned 4/02); Daren Ciraulo (Interim Administrative Manager, 5/02-present) Reporting period: 01/0 1/02-01/01/03 f 1. Activities. G 1. AC5 has continued to serve as Contra Costa County's resource for arts and culture. r The Commission provides outreach for artists, arts organizations, schools and school districts, ` ether county and statewide government offices, and the public. 2. The Commission held several events and ceremonies, including,the 2002 Arts Scholars Awards(June) and the Seventh Annual Arts Recognition Awards(October). 3. AC5 published.an Activities Report for 2000-2002, which was distributed to the li Board of Supervisors as well as to other regional officials, local arts organizations, and interested stakeholders. 4. Following a high-priority recommendation from AC5's Cultural Plan, the Commission applied for and received grants from the California Arts Council for arts education program planning. 5. The Executive Director and Administrative Manager provided technical assistance ! for the Afterschool4All pilot program, initiated and managed by Contra Costa County Administration. 6. AC5 continued to provide rotating art exhibitions in the Board of Supervisors Chambers and other County facilities. 11, Accomplishments. 1. The Commission used their Local Arts Education Program(LAEP) grant funding to conduct a county-wide assessment of K-12 arts education. AC5 hired consultants to interview eleven school districts who showed interest in LAEP, and this assessment was written and distributed to all appropriate groups and individuals. 2. ACS's Communications Committee supported the enhancement of the Commission's website, which was produced by a website development consultant. The improvements have made the site more user-friendly and efficient. ArtBeat,AC5's quarterly I newsletter, is now being released in an online format only, saving the Commission thousands of dollars annually in printing and mailing costs. I i 3. ACS's Commissioners, staff, and curator worked closely with the Art in the Courthouse Committee(a group made up of dedicated County judges, lawyers, and artists)to execute a fundraiser featuring local artists. The proceeds became funding;for the purchase of public art for the new County Family Law Center in Martinez. III. Attendance/Representation. # The Commission currently consists of five district representatives and four at-large Commissioners. Seat vacancies filled within the calendar year were; District I (vacant on 11/0 1, filled as of 6/42), and District V(vacant on 4/02, filled as of 10/02). Quorums were i achieved at every Commission meeting in 2002. I IV. Training/Certification. Commissioners were asked to view(or review) "The Brown Act and Better Government Ordinance" and "Ethics Orientation for County Officials" videotapes. ' V. Proposed Work Plan/Objectives for Next Year. I 1. ACS has plans underway to hire a new Executive Director in January 2043. The hiring process was on hold in 2002 because of the state budget crisis. 2. The Communications Committee is planning an Arts Symposium for the spring of 2003. 3. ACS will continue to hold annual events, including the Arts Scholars awards ceremony(May or June 2003) and the Arts Recognition Awards(October 2003). 4. The Commission will resume work on developing,evaluating, and revising its programs during the coming year. i 12/30/02 Certification (Member of County Advisory Body) By signing below, I certify that on ,I watched the entire video training tape: "The Brown Act and Better Government Ordinance-What You.Need to Know as a Commission,Board,or-Committee Member.„ B signing below, I certify that on /Z 4/0 '°""I watched the entire video training Y to g g tap : "Ethics Orientation for County Officials." ti ..-- f ember of Advip Bod (Date) / �!r4t fast. Return this Certification to the ch 'r or staff ff of,your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the.Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. Certification (Member of County Advisory Body) By signing below,I certify that on ,I watched the entire video training tape. "The Brown Act and Better Government Ordinance-What You Need to Know as a Commission,Board,or Committee Member." By signing below,I certify that on J'2- I watched the entire video training tape: "Ethics Orientation for County Officials." 1 ej (Name of Member of Advis' Body) (Date) Return this Certif cation to the chair or staff`of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. r t iti 4,4 N:tBRNdC7'Unart.� Certification (Member of County Advisory Body) By signing below, I certify that on ,I watched the entire video training tape: "The Brown Act and Better Government Ordinance-What You Meed to Know as a Commission,Board,or Cornmittee Member." By signing below, I certify that on ,-c r1 s'2 ,I watched the entire video training tape: "Ethics Orientation for County Officials." L C- 1 �- (Name of Member of Advisory Body) (Date) Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the.Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. il:46'RIV,1c75trergrert iynd ARTS& CULTURE COMMISSION OF CONTRA COSTA COUNTY i 1236 Escobar Street,Martinez,CA 94553 925-646-2278(phone);925-646-2078(fax); ac5ac5.or (email) i Commissioner Phone/Communication Term I District I Anna Novakov,Ph.D. (h)510-548-5431 June 18, 2002 255 Willamette Ave. anovakov ri)stmars-ca.edu June 30,2005 Kensington,CA 94708 - District fI Susan K. Bischel (h)925-938-9749 March 13,2001 980 Stow Lane (0 925-938-3417 June 30, 2003 Lafayette, CA 94549 bischel(i aol.com District III Roberta Seabury (h)925-837-4433 July 13, 1999 I P. 0. Box 535 (f)925-837-8433 June 30, 2003 !� 1904 La Cadena rseabur ei)value.net Diablo,CA 94528 District IV Robert R.Rezak(Vice Chair) (h)925-680-7089 July 13, 1999 779 McKean Place RRRezak@aol.com June 30,2003 Concord,CA 94518 I District V Rebecca Ines (w)925-252-4904 August 6,2002 1226 Almondwood Dr. inezarts@yahoo.com June 30,2005 Antioch, CA 94509 At-L_arR William R.Frey,Ph.D. (Chair) (w)925-631-4017 March 21,2000 1776 Botello Dr.,#303 (h)925-934-7278 June 30,2003 Walnut Creek, CA 94596 wfre &stmarvs-ca.edu Patricia L. Gulliford (h)925-820-2953; April 10, 2001 135 Austin Lane (f)925-362-4074 June 30, 2003 Alarms,CA 94507 p gulliford&yahoo.com Adele P. Laput (h)510-799-1371 September 25,2001 289 Cinnabar Way adelexfiles@aol.com June 30,2005 Hercules, CA 94547 Eileen Ward (w)925-254-3715 March 21,2000 3286 Springhill Road (h)925-283-1662 June 30, 2003 Lafayette, CA 94549 ebiwardCa aol.com December 11,2002 Staff as of 12102) (r Daren Ciraulo (Interim Administrative Manager) 7472 Starward Dr. Dublin,CA 94568 Phone: (925)336-0332(cell,clay or evening) kjciraulo@attbi.com Dorrie Langely (Exhibitions Curator) 3621 Sunrise Ct. Martinez,CA 94553 Phone: (925)229-1431 (h) Benjamin Long (Website Developer/Consultant) 408 Severin Ave. Modesto, CA 95354 Phone: (925)227-7019(w) blong@blongmedia.com i� Barbara Nash (Bookkeeper) P.O. Box 1913 Martinez,CA 94553 Phone: (925)370-9678(h) I I December 11,2002