HomeMy WebLinkAboutMINUTES - 01212003 - C53 TO: BOARD OF SUPERVISORS `, CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES `:. COSTA
DATE: JANUARY 21, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE A SEDAN FOR THE SHERIFF-
CORONER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a sedan for the
Sheriff-Coroner.
2. AUTHORIZE the attached appropriation adjustment transferring $22,693 from the Sheriff-
Coroner's budget to General Services/Fleet Services.
FINANCIAL. IMPACT
Purchase of the vehicle will be financed by funds transferred from the Sheriff Coroner.
BACKGROUND
The new vehicle will be used for extradition of prisoners and shared by personnel in the Civil Unit as
well as the anticipated Warrant Officer.
This vehicle was not on the Master List for Vehicle Replacement in FY2002-03. Therefore, in
accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines, approval is requested for the purchase of the vehicle. Based
on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request. This request has been reviewed and approved by the
County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: QI&Aw
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S:
ACTION OF I3QIAR ON JANUARY 21, 2003 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT AN A IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division JANUARY 21, 2003
Auditor-Controller(via FM ATTESTED
Sheriff-Coroner(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
F:\VehicleReplacementBoardOrders\SheriffDeptlCivil\BOPurchSedanJan2920d3.doc FM:MAK Page 1 of 1
M382(10/88)
OFFICE OF THE SHERIFF
FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST
VEHICLES-BOATS-OTHER
1. DIV1S1ON. Civil BY Milo Casten 'trmE: Lieutenant
A. Request: Purchase additional new Ford Crown Victoria w/cruise control
B. Justification: Vehicle to be used for extraditions
color of vehicle to be giver
C. Source and Amount of ends Available: 549
2. TECHNICAL SERVICES DIVISION
A.Dee(CQ2rdinators Roort
(1)Estimated Cost $22,700.00 2003 Ford Crown Victoria w/cruise control
(2)Radio $900.00 Kenwood radio
(3)Laptop/Modem $0,00 use previously purchased Workstation 520
(4)Emergency.Equip. $3,500.00 Emergency Equip/low prefile lights
(5)Other $2,000.00 Estimated G.S.D. labor
Sub-Total $29,100.00
(6)Insurance Recovery $0.00
(7) Credit Depreciation $0.00
(8)Cre&t-Salvage $0.00
Total Funding Needed $29,100.00 Funding from.org.2549
Recommendation: Approval
By: —Ray Ingersoll Title: Lieut nant Date: October 23, 2002
Reviewed and initial -Commander Captain
3. AD HNISTI ATIt?N-FISCAL OFFICER _ Reconunend Not Recommended
Comments:
By: Title: Date: % f
4. UND.E.RSHE l�A.pproved _ Disapproved
r
Signature: Date: 411
OFFICE OF THE SHERIFF
CONTRA COSTA COUNTY warren E. Rupf
Technical Services division sheriff
30 Glacier Drive
Martinez, CA 94553-0039 Kathryn J. Holmes
(925)313-2400 Undersherif€
DATE: november 6, 2002
To: Commander Paul Clancy, Support Services Bureau
FROM: Captain Jim Nichols, Technical Services Divisio"1
SUBJECT: Purchase of Ford Crown Victoria for Civil
The following is to explain and justify the purchase of a new Ford Crown Victoria for the
Civil Unit to be used for extraditions. Currently, there are nine vehicles assigned to the
Civil Unit, (Lt-1, Sgt-1, Dep-5, Eviction-1, Pool-1). Last year we had a total of ten cars,
however we did not replace one of our pool cars.
All assigned vehicles are mid-size cars and the eviction vehicle is a Grown Victoria. Due
to occasional arrests and transportations, the eviction car is equipped with a cage; it i
used almost daily. Civil clerical staff, records manager Jim Cowger, along with Gloria
Sutter and Wanda Quever, shares our pool car. needless to say, this vehicle is
accounted for most of the time.
In a continued effort to cut costs, the Civil Unit is utilizing the extradition shuttle program
more frequently. In doing so, our "payback" transportation assignments will likely rise.
Also, due to extended travel time associated with the recent increase in security at
airports, it is anticipated more ground travel will occur. It is not uncommon for our
extradition assignments to be over a few hundred miles and a full size vehicle is
advantageous for both comfort and officer safety.
Finally, this vehicle would also be shared and used by the anticipated "WarrantOfficer".
VEHICLE AND EQUIPMENT REQUEST FIRM
(Use a separate request for each vehicle request)
Department: She Gate:', 10123/2002
Authorized Signatory:
1. Description of vehicle or piece of equipment requested: a new Crown
Victoria patrol car
2. Reason for vehicle request: The Sheriffs Civil Unit is in need of a new
additional vehicle to be used for extradition of prisoners.
3. Funding Source: taro#2549
Is an appropriation adjustment needed? Yes: xx No:
4. Is an alternative fueled vehicle acceptable"?: Yes: No: XX
If answer is no, reason clean air vehicle will not work: Limited ran- _e
and refueling site options.
5. if replacement vehicle, please show the following for vehicle to be replaced:
vehicle number:
odometer reading:
6. Reason purchase can not wait until next budget cycle: Additional vehicle
is needed for extraditions.
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Fleet Management as to condition of vehicle:
Date of Inspection: .G .
Make: ;( Model:
Year: / .
Depreciation:
Salvage: : =
Estimated cost of request: J
Condition of vehicle/equipment and life expectancy:
2. Fleet Management Signatory:
3. CAO Signatory: Approved: Not Approved:
4. Date for Board Order
AUDITOR CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT 0 BOARD OF SUPERVISORS
T/C 27 EICOUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:Sheriff's Office(0255)/ lee O 0063
EXPENDITURE
ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
2549 4953 Autos& Trucks 22,693 00
4263 4953 Autos&Trucks 22,693 00
TOTALS[_ 2216931 001 22,693 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER: To reallocate FY 2002/03 appropriations to allow for
,,-- purchase of Sheriff's Department-Civil Division vehicle, as
BY: ''* DATE ,� approved in FY 02/03 budget.
COUNTY AnMIMST
BY: DATE/—
BOARD OF SUPERVISORS:
YES:
NO:
Sheriffs Chief of
Management Svcs 22/27/03
SIGNATURE TITLE DATE
APPROPRIATION APOO J
BY: ( u ) DATE ADJ.JOURNAL NO. --