HomeMy WebLinkAboutMINUTES - 01142003 - SD4 TO: BOARD OF SUPERVISORS Contra
FROM: INTERNAL OPERATIONS COMMITTEE Costa
DATE: JANUARY 14, 2003
�- County
SUBJECT: 2003 MANAGEMENT AUDIT PLAN
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE recommendation of the County Administrator to suspend the formal program of
management audits in 2003 due to workload constraints.
BACKGROUND:
On June 27, 2000, the Board of Supervisors reviewed the County's audit program and directed
that each December, the County Administrator and Auditor-Controller report to the Internal
Operations Committee on the proposed schedule of internal financial and management audits
for the following year, including those studies requested by the Board of Supervisors. On
December 10, 2002, the Board of Supervisors approved the Auditor-Controller's proposed audit
program for 2003.
Attached is a memorandum from the County Administrator summarizing the management audits
conducted of the Health Services Department this year, and also advising us of several studies
of a Countywide nature it is conducting concerning the Outreach Program, ;Worker's
Compensation Program, and the regional public safety communication system. These ongoing
Countywide studies, combined with the increased workload related to the accelerated 2003/04
budget schedule, have prompted the County Administrator's recommendation that a formal
management audit program be suspended in 2003.
Our Committee believes that a program of regular internal management audits is crucial to the
efficient and cost-effective provision of County services in the long term. We recommend that
the County Administrator plan for the implementation of a formal internal management audit
program beginning in 2004.
CONTINUED ON ATTACHMENT: YES SIGNATURE
------------- —.__----__ ______w.._____w_ _�W�______ ____w___� l�� w�����"-� ✓_-�
RECOMMENDATION OF COUNTY ADMINISTRATOR �kECOMMEt�6ION OF BOARD COMMITTEE
a:: APPROVE OTHER
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SIGNATURE(S):
MARK DeSAULNIER, CHAIR GAYLE ILKEMA
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ACTION OF BOARD ONpM;4M, It.,0993 �APPROVE AS RECOMMENDED OTHER X
APPROVED recamendation of the County Administrator to suspend the formal program of
manageamt audits in 2003; and REFERRED the issue to the Internal Operations Catmi.ttee
September 2003 Ming for preparation of a schedule for management audits to be
performed in 2004.
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
XAND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS{ABSENT r�c7tle ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED,TarnLary 14- 7.n3
CONTACT: JULIE ENEA(925)335-1477 JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: INTERNAL OPEf7ATtE?►aIS COMMITTEfw STAFF
COUNTY ADMINISTRATOR
r
BY . .'� � . G, a I - DEPUTY
LE RA O' NEAL
County of Contra Costa
OFFICE OF THE COUNTY ADMINISTRATOR
MEMORANDUM
DATE: DECEMBER 16, 2002
TO: INTERNAL OPERATIONS COMMITTEE
SUPERVISOR MARK DeSAULNIER, Chair
SUPERVISOR GAYLE B. UILKEMA, Member
FROM: JOHN SWEETEN, County Administra
SUBJECT: 2003 MANAGEMENT AUDIT PROGRA
On June 27, 2000, the Board of Supervisors acknowledged the County's audit program
and directed that each December, the County Administrator and Auditor-Controller
report to the Internal Operations Committee on the proposed schedule of internal
financial and management audits for the following year, including those studies
requested by the Board of Supervisors.
In 2002, my office, with the assistance of outside consultants, conducted the following
management audits of Health Services Department programs and procedures, as
directed by the Board of Supervisors on December 11, 2001:
1. Department organizational structure in relation to its legal and fiscal
environment
2. Hospital Medicare and Medi-Cal cost report for revenue enhancement
opportunities
3. Medical staffing ratios at the Martinez Detention Facility
4. Revenue maximization through enrollment of children in the Healthy Families
Program
5. Group purchasing practices for pharmaceuticals and medical supplies
Additionally, my office has been evaluating the County's Outreach Program, and will
soon be bringing to your committee our recommendations to make this program more
efficient and effective. We are also in the process of preparing an extensive report to
the Berard regarding our worker's compensation program, and finalizing a very complex
report and recommendations regarding the County's public safety communication
system that reflects a significant consultant review of regional communications needs
and assets.
Currently, I have accelerated the budget development schedule for my staff and key
managers in County departments so that the public will have maximum opportunity to
provide input to the Board during this time of extraordinary fiscal challenge. In view of
the above, and in recognition of the tremendous workload entailed in these many
managerial efforts, I recommend that our formal program of management audits be
suspended in 2003.
cc: CAC) Senior Staff