HomeMy WebLinkAboutMINUTES - 01142003 - C44 TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: JANUARY 7, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE A COMPACT TRUCK FOR THE `�'�
AGRICULTURE DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a compact truck
for the Agriculture Department.
2. AUTHORIZE the attached appropriation adjustments transferring $10,146 of accumulated
depreciation, $1,000 of estimated salvage value, and $3,117 from the Fleet Replacement
budget.
FINANCIAL IMPACT
Purchase of the vehicle will be financed by funds from accumulated depreciation, salvage, and the
Fleet Replacement budget.
BACKGROUND
The Agriculture Department is replacing one compact-size pickup truck. The vehicle is needed by the
Pest Detection Program to fulfill their contract with the California Department of Food and Agriculture.
Vehicle No. 5166 was damaged in an accident, and repair of the vehicle is not cost effective.
This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY2002-03.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the
above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of
alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has
been reviewed and approved by the County Administrator for consideration by the Board of
Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
—,_,RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITT15
g. PPROVE ®OTHER
SIGNATURE(S):
ACTIONIOFBOAFM/)olhANUARY 14 2003 APPROVED AS RECOMMENDED X OTHER
�r
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT NONE 1
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department t HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division JANUARY 14 2003Auditor-Controller(via FIM) ATTESTED
Agriculture(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
A;AND COUNTY ADMINISTRATOR
I �
DEPUTY
t.
F:\VehicieReplacementBoardOrders'AgricultureNBOAgriculJan072003.doe FM:makPage 1 of i M382(10/88)
{ 111 CONTRA COSTA COUNTY
1v ESTIMATED REVENUE ADJUSTMENT
TIC 24
ACCOUNT CODING BUDGET UNIT: GENERAL L SER VICES
ORGANIZOMON REVENUE REVENUE DESCRIPTION INCREASE <DECREA E>
ACCOUNT
Budget Unit 0063 Fleet Services
0005 8982 EQUIPMENT REPLACEMENT RELEASE 10,1461.00
0005 9922 SALE OF EQUIPMENT 1,000.00
TOTALS: $11,146.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR.CONTROLLER To appropriate accumulated;depreciation +fix
By: Date: L-Z_o„ estimated salvage from vehicle #5166.
COUN�2'=11TOR
BOARD OF SUPERVISORS
YES. SUPERVISORS UILKEMA, GERBER, GLqER,
NO: G j* AND DeSAULNIER a DepServices 12/12102
r T {{y�hh 14,1/2003
y / rryy//��SIGN}}AYURE 'TITLE DATE
JANUAR L4, 2003
By. f� k Hate: REVENUE ADJ.
(M 8134 Rev.2/66) JOURNAL NO, R.00 5011
VEHICLE AND EQUIPMENT REQUEST FORM
(Ise a separate request for each vehicle request)''
Department: Agdculture Date November 5, 2002
Authorized Signatory
1. Description of vehicle or piece of equipment requested: Compact size p k up truck with
long-bed.
2. Reason for vehicle request: Replacement for vehicle#5166 u 1q,damne fr man accident.
Vehicle#5161-is an older truck with h relativel hi h mileage. It i more cos l to re air this
vehicle than to replace it.
3. Funding Source: Depreciation and salvage value -No mpney transfr i re uire
Is an appropriation adjustment needed and attached? Yes No X
4. Is an alternative fueled vehicle acceptable? Yes NO-
If answer is no, reason clean air vehicle will not work: 'Vehicle is to be used by field personne_l.�
Electric hs c k u station and zither It rnative fuel fi11 Cations a not av ilable ';r are no
feasible.
5. If replacement vehicle, please show the following for vehicle to be replaced:
vehicle number 5166
-odometer reading 72 000
6. Reason purchase can not wait until next budget cycle: This vehrcl�is needed for aur Pest
Pgton -aye a i nt ofF Food
—and Agricul re.
FOR FLEET MANAGEMENT COMPLETION:
1. Inspectionlevaluation by Fleet Management as to condition of vehicle:
Date of Inspection: S"-02-
-
S 02---
Make: C;. 4 C _ Model:
Year: / M
-Depreciation: t; ,
-Salvage:
-Estimated cast of reques : ,'�--
-Condition of vehicle/equipment and life expectancy: ? e1H,.0 LA�F
2. Fleet Management Signatory: �'" -- ---�--- �
3. CAC? Signatory: Approved Not Approved'
4. Date for Board Order
H.WomelvguislVehlcleslVWICL'RND EQUIPMENT REQUE.STtruckZdrx