HomeMy WebLinkAboutMINUTES - 01072003 - C71-C75 C.71
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on January 7, 2003, by the following vote:
AYES. Supervisors Uilkema, Gerber, DeSaulnier, Glover and Gioia
DOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: APPROVE and AUTHORIZE the Community Development Director, or
designee, to execute a contract amendment with New Paint Group, Inc.,to
extend the term.through February 28, 2003 with no change to the payment
limit of$49,910 for Garaventa Enterprises rate review services.
RELISTED to undetermined date.
I hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors on the
date shown.
Attested: January 7, 2003
John Sween, Clerk of the Board
Of Supervisors and County A�ministrator
Deputy Clerk
i
Contra
Costa
County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICP
Community Development Director
DATE: January 7, 2003
SUBJECT: CONTRACT AMENDMENT WITH NEWPOINT GROUP, INC FOR RATE REVIEW OF
UNINCORPORATED CONTRA COS'T'A. COUNTY AREAS SERVED BY GARAVENTA
ENTERPRISES {Contract # C47985-00}
SPECIFIC REQUEST(S) OR T't,ECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Community Development Director or his designee to execute a contract
amendment with New Point Group,Inc. with no increase in the amount of$49,910.00 for Rate
Review services and extend the contract period through February 28, 2003.
FISCAL IMPACT
No impact to the County General Fund. The cost of consultant contract is being paid using
solid waste collection franchise fees especially designated for rate reviews and studies.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The contract amendment will provide for consulting services to conduct a rate review for the
following six areas served by Garaventa Enterprises. Bay Point(Portion),unincorporated areas
near Brentwood,Byron area, Discovery Bay, Ironhouse Sanitary District(Oakley,Bethel
Island),Knightsen,North Concord—unincorporated areas. The"Rate Setting process and
Methodology Manual for Residential Solid Waste Charges as applied to Garaventa
Enterprises."Approved by the County in 1998 specifies the rate setting approach to be utilized.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON APPROVED As RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNAN`CTv MICZ t a u a vxrr ____
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: January 7, 2003
SUBJECT: CONTRACT AMENDMENT WITH JAMES W. CUTLER FOR ADVANCE PLANNING STAFF
ASSISTANCE. (CONTRACT # C46208)
SPECIFIC REQUEST(S) OR REC0MMENDATI0N(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Community Development Director or his designee to execute a contract
amendment with Jim W. Cutler with no increase in the contract maximum of$115,000.00
for continuing Advance Planning staff assistance through June 30, 2003. This
amendment is effective December 31, 2002.
FISCAL IMPACT
None. The cost for this contract amendment is covered by the Airports budget for the
Airports, Master Plan activities.
BACKGROUND/REASONS FOR RECOMMENDATIONS
This proposed contract amendment would allow an additional time for staff assistance
related to the Byron Master Plan activities. The proposed contract would extend the term
from December 31, 2002 to June 30, 2003.
CONTINUED ON ATTACHMENT: S SIGNATURE `+
�,..RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN[2 N OF BOARD APPROVE OTHER
OTHER
SIGNATURE (S)C:
ACTION OF B ON `J APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
�rr I HEREBY CERTIFY THAT THIS IS A
rte! UNANIMOUS {ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN,
Contact: Judy Coons 335-1287 ATTESTED.,.- .�4 ,..
Orig.Community Development Department `�
Cc; County Administrator
Auditor-Controller, Crel Ramirez JOHN SWEETEN, CLERK OF
Judy Coons (CDD) THE BOARD OF SUPERVISORS
AND IOUNTY ADMINISTRATOR
Jt f
BY �� » ice`,+ r ..,. •+ ?DEPUTY
t
TO: BOARD OF SUPERVISORS
FROM: Steven Steinbrecher
n;
CIC}, Department of Information Technology
DATE: December 19, 2002 Gam,, 73
SUBJECT: Telecommunications Phone Services
Specific Request(s)or Recommendations(s)&Background&justification
1. RECOMMENDED ACTION
APPROVE and AUTHORIZE the Chief Information Officer of the department of Information Technology or his
designee to execute on behalf of the County an agreement with SBC-Paclfic Sell to provide toll free Intralata
services In the amount of$168,960 for the period January 1, 2003 through december 31, 2003,
11. FINANCIAL IMPACT
SBC— Pacific Bell Is offering a one-year agreement for toll free Intralata service that will save the County an
estimated $10,000 per month.
111. BACKGROUND:
The County currently has an agreement with AT&T for long distance and toll free intralata (1-800) services,
which expires October 31, 2003. The agreement requires that the County spend a fixed amount of$125,000
per contract year for these services. Telecommunication has determined that the fixed amount can be met
with long distance services alone. This allowed Telecommunications to seek better rates for the tall free
intralata services. Through rate discussions with both AT&T and SBC Pacific Bell, we were able to reduce rates
for the tall free intralata service by switching to SBC Pacific Bell. This change will achieve an estimated
$20,000 a month savings for County departments over what we are currently paying to AT&T for the same
service.
This is an interim cost saving measure, as Telecommunications Is in the process of preparing an RFP for the
long distance and toll free intralata services that should produce more cost saving.
IV. CONSEQUENCES OF NEGATIVE ACTION
If this contract is not approved these savings will not be available.
CONTINUED ON ATTACHMENT: SIGNATURE:
zYts
Recommendation of County Administrator
Recommendation of Board Committee
_.. A,� Approve Other
Signatures}:''"-- ,x
s
Action of Bo rd n Approved as Recommended Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent '. .; ,) AND ENTERED ON THE MINUTES OF THE
Ayes: _ Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:— Abstain:,
Attested:
cc: (4) Department of information TechnploBy�o:t` Sweeten, erk cif the Board of
/'j) C0 Vnlj t t}I` —A- tAupervisors and County Administrator
-;
By-
DEPUTY
v,
M1382(10/88)
TO: BOARD OF SUPERVISORS Contra
FROM JOHN SWEETEN, County Administrator _ Y Costa
DATE: JANUARY 7, 2003 ------`Q.. - County
r --'
SUBJECT: CONTRACT WITH PS DYNAMICS, INC., FOR AUTOMATED WORKFLOW SYSTEM
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator, or designee (Julie Enea, Senior
Deputy), to execute a contract with PS Dynamics, Inc., in an amount not to exceed $75,000 for
the development of a system to automate the preparation and distribution of the Board of
Supervisors agenda and supporting documents for the period January 8 through December 31,
2003, and in the amount o $6,000 annually for ongoing system maintenance for the period
July 1, 2003 through June 30, 2006.
FINANCIAL IMPACT:
The cost of the system and maintenance will be financed through the Productivity Investment
Fund, as the system is expected to benefit all County departments.
BACKGROUND:
On May 7, 2002, Supervisor Gerber requested the County Administrator to study the feasibility
of converting the Board of Supervisors' agendas and backup materials from a paper-based
communication to an electronic format and to report to the Finance Committee with
recommendations. This referral was made in recognition that the Board packets have, at
times, measured a foot thick, and materials are not always conveniently available for the
public.
The County Administrator's Office and the Clerk of the Board's Office explored several
systems used by other large local government agencies, but found these systems to be cost
prohibitive, incompatible with the County's current archiving system, or both. Until recently,
automation of the Board's agenda in a way that would leverage existing data archives has not
been affordable.
CONTINUED ON ATTACHMENT: Ej YES SIGNATURE ,
D-RECOMMENDATION OF COUNTY ADMINISTRATOR ❑RECOMM ATION OF BOARD COMMITTEE
D,A PROVE OTHER .
SIGNATURE(S). .
ACTION OF BOR ON
4r
APPROVED AS RECOI ENDED;Eg" �
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
V UNANIMOUS(ABSENT , '�''-� I ENTERED ON THE MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ATTESTED
,-'l z, - y
Contact: JULIE ENEA(925)335-1077 JO f WEETEN,&ERK OF THE BOARD OF
SUO&VISORS AND COUNTY ADMINISTRATOR
cc: BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR i
CHIEF CLERK OF THE BOARD eel'
DEPT.OF INFORMATION TECHNOLOGY
By' � ^✓ eputy
Automated Agenda System January 7, 2002
Contract with PS dynamics mage 2
However, PS Dynamics, Inc., the developer of the County's budget system, has demonstrated
a new workflow automation tool to the County, and has agreed to permit the County to use the
software free of charge in exchange the county serving as a demonstration site. County staff,
in consultation with DoIT, has reviewed the applicability of the tool, interface capabilities,
flexibility, and hardware requirements. Under the agreement, contract costs would be limited
to development of the specific Board agenda application, interfaces to existing data archives,
and maintenance. It is anticipated that the new system will enable departments to
electronically submit agenda items and backup materials to the County Administrator for
review and approval, and ultimately to the Board of Supervisors via the Board agenda. It is
also anticipated that agenda materials can be automatically archived for future reference
using the County's existing data archiving system.
7
BOARD OF SUPERVISORS l.fontra/'
}.
FROM:- Supervisor Tom PowersCosta
n
DATE: March 1 , 1994 `�, vs t County
SUBJECT: Automating the Agenda Process
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
Recommendation:
Direct the County Administrator to automate the weekly Board Agenda process to allow
for the Agenda and support documentation for each agenda item to be electronically
sent to Board Members and County staff.
Backs�round:
With the installation of modems in County Departments to facilitate the preparation and
monitoring of budgets, and with most County Departments having access to E mail, the
benefits of the technology already in place can be applied to the preparation and
transmission of the Beard's weekly agenda and support documentation. This will
enable each Board Member to receive the agenda as soon as it is finalized, to rapidly
review the background information, and to selectively print only those agenda items of
particular concern or interest.
Board members will be freed from the encumbrances of carrying the heavy and
unwieldy agenda packets to each Board meeting. Computer terminals can be installed
in the Board room for the Supervisors' use should there be discussion on an agenda
item.
Although this recommendation is targeted for the agenda process, the development of
the program should include expansion potential for the electronic search and retrieval
of actions approved by the Board. Once the data base is established, Board Members
and County staff will have access to all actions taken by the Board at each meeting.
Higher levels of efficiency and productivity can be achieved both in the preparation of
the weekly Board Agenda and the search and retrieval of information associated with
the actions of the Board of Supervisors, which translates into the recovery of costs
associated with this program.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
ACTION OF BOARD ON. APPROVED AS RECOMMENDED _4V_ OTHER
VOTE OF SUPERVISORS
v I HEREBY CERTIFY THAT THIS IS A TRUE
h UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED-:�i i t . l
Clerk of the Board PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10188) BY DEPUTY
>
TCS: BOARD OF SUPERVISORS Contra
FROM: Donna Gerber Costa
DATE: 7 May 20032
SUBJECT: Board of Supervisors' Agenda and Back-up Material y
Count
p g p
SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECQMMENDATION:
Direct the County Administrator to study the feasibility of converting the Board of Supervisors'
agendas and back-up material from a paper-based communication to an electronic format and
to report back to the Finance Committee within 45 days with the results of the study.
BACKGROUND:
As the complexity of county government continues to grow, so does the Beard's agenda and
back-up material. Some weeks the Board packet measures a foot thick. The packets are
distributed on Friday afternoon via interoffice mail to the Board members, but if members of
the media or the public wish an agenda and back-up material, they must travel to Martinez.
Traditionally, the Clerk of the Board has faxed items to interested individuals, but that can be
a time-consuming task.
Many of our county's cities have gone to an electronic or on-line version of their weekly
agendas. With our county's technological resources, it seems that it should be possible for
the Board of Supervisors to do the same.
The advantages are numerous. After initial start-up costs, an electronic version of the Board's
agenda and back-up material would eventually be more economical, saving paper and
duplicating costs. An electronic packet would also be more efficient; materials would be in one
central location and there would be no fear that every packet did not contain all the same
information. Most importantly, an on-line Board agenda and packet would give the public
easy and equal access to information.
r
CONTINUED ON ATTACHMENT: ,, _, YES SIGNATURE: .
--RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOAR C MITTEE ��-
PPROVE OTHER
SIGNATURE(S): ......................................---....._................._.---
ACTION OF rN APPROVE AS RECOMMENDED _- OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS€S A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT 1 AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ASSENT: ABSTAIN:
ATTESTED ` � '7 0
CONTACT: JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC:CAO
Supe.Gerber
BY f � ec. DEPUTY
TO: BOARD OF SUPERVISORS r
CONTRA
'•�(iv r
FROM: John Sweeten, County Administrator COSTA
ti 1r r COUNTY
DATE: December 16, 200275
,rr�
SUBJECT: Contract for Bruce Stamm
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator or designeeto execute a contract
amendment effective July 1,2002 with Bruce Stamm to increase the payment limit from $20,000
to $38,000 to continue to provide production/technical assistance at CCTV through June 30,
2003.
FINANCIAL IMPACT:
Monies for contractors came from the Cable Television Franchise fees and Interdepartmental
charges for production work.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
Bruce Stamm is a contractor with CCTV. He assists with studio and event productions. Due to
additional production work , election and event coverage, his hours have increased.
He will exceed the amount of his contract by January 15, 2003. Since increasing the contract to
$38,000 requires Board approval, staff requests that this amendment be ap roved.
CONTINUED ON ATTACHMENT: _ YJaS SIGNATURE: j
_RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMM NDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON - APPROVED AS RECOMMENDED o�OTHER
r
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
AL UNANIMOUS(ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTS
i W ETEN RK F
E BOARD OF PERVISORS
A4I0 COUNTY ADMINISTRATOR
Cc:CAL)
BYE F ~ �' z";DEPUTY
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