The URL can be used to link to this page

Home My WebLink AboutMINUTES - 01072003 - C49-C54 CPM:345-0203/C.5.2 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES I .. COSTA DATE: JANUARY 7, 2003 COUNTY SUBJECT: APPROVE AND AUTHORIZE EXECUTION OF CHANGE ORDERS NO. "I r^" THROUGH 7 TO THE CONTRACT FOR THE TENANT IMPROVEMENTS FOR THE POLICE ACADEMY AT 340 MARINA BLVD., PITTSBURG FOR THE SHERIFF-CORONER (WH698B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE Changes Orders No. 1 through 7 to the contract dated September 24, 2002 with P.J. Atkinson for the tenant improvements for the Police Academy at 340 Marina Blvd., Pittsburg for the Sheriff-Coroner. 2. AUTHORIZE the Director of General Services or designee, to execute the change orders, which correct unforeseen site conditions, code upgrades, design deficiencies, criteria changes by the Sheriff-Coroner, and increases the Contract Price by $17,036.41. FINANCIAL IMPACT The Sheriffs Law Enforcement Training Center provides 100% of the funding. BACKGROUND The change orders are necessary to comply with current building and fire codes to correct deteriorated and unsafe conditions uncovered during construction, design deficiencies, and to provide more suitable construction for future shower facilities anticipated by the Sheriff-Coroner. If these change orders are not approved, the additional work will need to be accomplished at a later time under a separate bid and contract, which may increase the total cost of the additional work and cause the work to be delayed. CONTINUED ON ATTACHMENT: Y S SIGNATURE: )'Ace'_. 4 _Jz:fFiECOMMENDATION OF COUN ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE M APPROVE OTHER /17 ! s SIGNATURES ACTION OF BOD N L £:•:1 !% 'b'" �',' fes. % APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department f HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON7HE DATE SHOWN. CPM File: 345-0203/A.5 County Administrator's Office ATTESTED 17 � : County Counsel JO E EN,ZLEPtK_QF TH BOARD OF SUPERVISORS Auditor Controller ANCOUNTYADMI TOR Sheriff Coroner(via CPM) ,; P.J.Atkinson Construction(via CPM) BY Surety(via CPM) DEPUTY H:\2002\3450203\02L003072b.doc TJ:amc Page 1 of 1 M382(10/88) CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7200 FAX(925) 313-7299 Effective Date: September 9, 2002 File: 345-0203IC.5.2 CHANGE ORDER NO. l Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD., PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: August 1, 2002 Authorization No.: WH698B TO: P.J. Atkinson Construction 3 Acorn Court )t'alnut Creek, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWING AND SPECIFICATIONS Item I-1: Existing corridor door change and new door deletion(COR#2): Furnish and install all labor and materials to replace existing corridor doors #38 and #39 with new 20-minute fire rated doors including latching hardware and smoke seals and replace existing corridor door ##40 with new 0-:minute fixe rated door and hardware, and delete men's locker door #41 including hardware from contract. Existing doors ##38, #39, and#40 were not identified in the plans and specifications for replacement to conform to required fire rating. Existing door # 41 was determined unnecessary by after contract award. ADD. $3,542.88 REASON FOR CHANGE. (x) Design Deficiencies ( )Criteria Change by End-Users ( ) Differing Site Conditions ATTACHMENTS: None The Original Contract Price was...........................................................................$ 49,995.00 Net Change by nreviously annroved Change Orders................................................... -0- 'uotaaeaa TIN oa anp ifarllaej undo oa algtun 3T�auno�,Suistajaz asntla adtasa S-eq astaj xo auamn'dt astcjaand Q3jpjtnq aznsug 'saTuzaad put `sasuaatj ssautsnq `sasuaatj `satuaxad axtj paxmbaa fit aznaac, xjo-Apunoxq p,2a-j2utppng/III asvgcj -(s)uotatlndod aaRata zo3 aatrzdoxddt pie ajgtssaaat Qq oa sasoa V(jV tsuoratnauaz jtulru{ut aztnbax ljrm atcla ar[tat3 jttauapjsaz t aso0g:) •aaueuaaureuz pine'Rutptz.'8dn asoa-q2iptoAt oa sapoa 2utplmq auasana claim autrjdwoa (Ajoas-aj�ujs Ajgtxajaad)2ujpltnq t aaeao-j •suoptln$aa AjpuapT oa 2ujuueld uI dlxea spztoq�iutuutjd xo 2utuoz Itaol aatauo:) axaTja paataol axe suopenut2xo io`sassauTsnq `slooclas iugAx`axacja sanjj oljm ano pujj *sails alq!ssod 3o uoraisodutoa poocj:rogg2Tau matnag son glssodtunuxtuo:)AansnS : utppng/II asvgd �fmlmt3 jo adda/spaq 3o xaqutnN �,£aunoD aqi jo taat atgA& saoqu2rau acla aat asola.moH �aatpdoaddt ants jxmed xp sT �Alaadoad acla st algelttnt moH :�faTjtat3 jo sataslzaaatatlla/uoraT ao-I -(s)uoratjndod aa2zta aTla aoj aattadoaddt pie algrssaaat aq pie °sauapTsaa pie 33tas joj auauzuoatAua 33ts t aptnoxd!aaeds aap3o put `aatds 2upa Lu `suToozTjatq`sLuoozpaq au=Ujns T.latA.`suoptnouaa ltununu aambaz IIIA.atTja A.itllatj jtnuapI".T It asootq:) spaaN ussa2o.TcI auxUma3aQ :(japowo-j Ippng lasegaan j) 2ulppng/I asetll _.. ............ --- AV The Contract Price before this Change Order was...................................................... $ 49,995,00 The Contract Price will be increased by this Change Order...................................... $ 3,542.88 The new Contract Price, including this Change Order will be......................................... $ 53,537.88 The Completion Time will be increased by 5 days. The Contract Completion Date as of the date of this LtELe Order therefore is October 30, 2002. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as ftdI compensation for all direct and indirect costs for all work described above, and as fall compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Director of General Services TJ:aa CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1224 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7204 FAX(925)313-7299 Effective Date: October 2, 2002 File: 345-0203/C.5.2 CHANGE ORDER NO. 2 Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD., PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: August 1, 2002 Authorization No.: WH698B TO: P.J. Atkinson Construction 23 Acorn Court Walnut Creek, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 2-1: Existing corridor door change (COR#2.5): Furnish and install all labor and materials to replace existing corridor doors #45 and #48 with new 20-minute fire rated doors including closers and smoke seals. Existing doors #45 and#48 were not identified in the plans and specification for replacement to conform to required fire rating. These doors were not included in COR#2 as questionable for replacement but upon further discussion with the Fire Protection District it was determined necessary for replacement to meet current codes. ADD: $1,919.47 REASON FOR CHANGE: (x)Design Deficiencies ( )Criteria Change by Enid-Users { )Differing Site Conditions ATTACHMENTS: None The Original Contract Price was................................................................. ........$ 49,995.00 Net Change by previously approved Change Orders................................................... $ 3542.88 The Contract Price More this Chance Order was...................................................... $ 53.537.88 The Contract Price will be increased by this Change Order...................................... $ 11919.47 The new Contract Price, including this Change Order will be......................................... $ 55,457.35 The Completion Time will be increased by 5 days. The Contract Completion Date as of the date of this C Order therefore is November 5,2002. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Director of General Services TJ:aa CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL.DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7200 FAX(925) 313-7299 Effective Date: October 2, 2002 File: 345-0203/C.5.2 CHANGE ORDER NO. 3 Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD., PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: August 1, 2002 Authorization No.: WH698B TO: P.J. Atkinson Construction 23 Acorn Court Walnut Creek, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 3-1: Ceramic Wall Tile Repair In Men& Women Restroom(Cor#3revi): Furnish and install all labor and materials to remove and reinstall five existing toilets, remove existing sheetrock and one course of wall tile, and install new blocking, cement board, and one course of new ceramic the on all walls. This was an unforeseen condition. Upon removal of the 1 st course of ceramic the (in contract) it was determined that water damage affected the sheetrock behind the second course as well. It was also necessary to remove the toilets to gain access to the 2 nd course of tile. ADD: $4,648.06 REASON FOR CHANGE: ( )Design Deficiencies ( ) Criteria Change by End-Users (x) Differing Site Conditions ATTACHMENTS: None The Original Contract Price was...........................................................................$ 49,995.00 Net Change by previously approved Change Orders....................................................$ 5462.35 The Contract Price before this Change Order was.......................................................$ 55,457.35 The Contract Price will be increased by this Change Order.......................................$ 4,64$.06 The new Contract Price, including this Change Order will be..........................................$ 60,105.41 The Completion Time will be increased by 5 days. The Contract Completion bate as of the date of this Change Order therefore is November 10, 2002. RECOMMENDED BY: Consulting Architect Project Manager .Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Director of General Services TJ:aa CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7200 FAX(925) 313-7299 Effective Date: October 2, 2002 File: 345-0203/C.5.2 CHANGE ORDER NO. 4 Contract for Construction of TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD., PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: August 1, 2002 Authorization No.: WH698B TO: P.J. Atkinson Construction 23 Acorn Court Walnut Creek, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 4-I: Water Resistant Gypsum Board Over Future Men"s Shower (Cor x#3.5): Furnish and install all labor and materials to add layer of 5/8 inch water resistant gypsum board at ceiling over future shower area(approximately 304 square feet) in Men's Dressing Rm. 12. This add is in anticipation of future showers and a quality improvement to the existing ceiling condition. ADD: $1,917.83 REASON FOR CHANGE: ( ) Design Deficiencies (x) Criteria Change by End-[kers ( )Differing Site Conditions ATTACHMENTS: None The Original Contract Price was................................................................ ..........$ 49,995.00 Net Change by previously approved Change Orders....................................................$ 10,110.41 The Contract Price before this Change Order was.......................................................$ 60,105.41 The Contract Price will be increased by this Change Order.......................................$ 1,917.83 The new Contract Price. includine this Chanize Order will be..........................................$ 62.023.24 The Completion Time will be increased by 5 days. The Contract Completion Date as of the date of this ChEge Order therefore is November 15, 2€302. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs for all worn described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Bate Authorized Officer Date Director of General Services TJ:aa CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7200 FAX (925) 313-7299 Effective Date: October 2, 2002 File: 345-020310.5.2 CHANGE ORDER NO. 5 Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARIA BLVD.,PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: August 1, 2002 Authorization No.: WH698B TO: P.J. Atkinson Construction 23 Acorn Court Walnut Creep, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 5-1: Replace Lights In Men"s Locker Room(Cor#4): Furnish and install all labor and materials to remove all twenty-four existing surface mounted light fixtures in Men's Locker Room 12 and replace with new surface mountedlight fixtures attached at 90 degrees to solid framing. The contract provided an allowance for five (5) new light fixtures. Upon close inspection of existing light fixtures, it was determined that the existing light fixtures were not installed into solid backing which could be a safety hazard. Also, these existing light fixtures, although in working condition, had warn parts including balasts and were not energy efficient. Replacing with new light fixtures attached into solid framing at 90 degrees from the existing configuration is most cost effective and provides a safer installation. ADD: $3,860.90 REASON FOR CHANGE: ( }Design Deficiencies ( ) Criteria Change by End-Users (x)Differing Site Conditions ATTACHMENTS: None The Original Contract Price was...........................................................................$ 49,995.00 Net Change by nreviously annroved Change Orders................................................._S 12.028.24 ?'e7 The Contract Price before this Change Order was.......................................................$ 62,023.24 The Contract Price will be increased by this Change Order.......................................$ 3,860.90 The new Contract Price, including this Change Order will be..........................................$ 65,884.14 The Completion Time will be increased by 5 days. The Contract Completion Date as of the date of this C Order therefore is November 20,2002. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as fall compensation for all direct and indirect costs for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Director of General Services TJ:aa CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-471.1 (925) 313-7200 FAX(925) 313-7299 Effective Date: October 29, 2002 File: 345-0203/C.5.2 CHANGE ORDER NO. 6 Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD,PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: September 24, 2002 Authorization No.: WH698B TO: P.J.Atkinson Construction 23 Acorn Court Walnut Creek,CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 6-1: TOILET REPAIRS, TITLE 24 SWITCHING(COR#6) Furnish and install all labor and materials to: a. Replace deteriorated spuds and anchor bolts at resetting of existing toilets in Men and Women Rest-rooms. Existing toilets had to be removed to gain access to ceramic tile for replacement. Construction documents did not require toilets to be removed and reset. b. Replace light fixture single switching with double switching in Men and Women Locker Rooms to comply to Title 24 of the Uniform Building Code. ADD: $966.72 REASON FOR CHANCE: (X)Design Deficiencies (Item 6-1b) ( )Criteria Change by End-Users (X)Differing Site Conditions(Item 6-1 a) ATTACHMENTS: NONE The Original Contract Price was............................................................................$ 49,995.00 Net Change by previously approved Change Orders ...................................................$ 15,888.24 The Contract Pace before this Change Order was......................................................$ 65,883.24 The Contract Price will be Increased by this Change Order......................................$ 966.72 The new Contract Price, including this Change Order will be.........................................$ 66,849.96 The Completion Time will be Increased by 10days. The Contract Completion Date as of the date of this Chane Order therefore is November 30, 2002. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Director of General Services TJ:sc HA200213450203\02L003069g.dno Page 1 of I CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT ARCHITECTURAL DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 94553-4711 (925) 313-7200 FAX(925) 313-7299 Effective Date: December 10, 2002 .File: 345-0203/C.5.2 CHANGE ORDER NO. 7 Contract for Construction of: TENANT IMPROVEMENTS FOR POLICE ACADEMY AT 340 MARINA BLVD, PITTSBURG FOR THE SHERIFF-CORONER Effective Date of Contract: September 24, 2002 Authorization No.: WH698B TO: P.J.Atkinson Construction 23 Acorn Court Walnut Creek, CA 94595 You are directed to make the following changes in this Contract: CHANGES TO DRAWINGS AND SPECIFICATIONS Item 7-1: BLACK.OUT MEN AND WOMENS LOCKER ROOM WINDOWS'(COR#7REVl) Furnish and install all labor and materials to paint interior of eight (8) exterior windows black and to tape and, paint portions plywood window inserts in Men and Women Locker Rooms. Upon installation of plywood window inserts required by construction documents, it was determined the installation was not esthetically acceptable to the user. The above work will visually hide the plywood exteriorly and interiorly. ADD: $1,346.86 Item 7-2: CREDIT FOR CHANGES TO CONSTRUCTION DOCUMENTS Delete from the contract two baby changing stations in Men and Women Restrooms as not required; Delete from contract new recessed lighting in Corridor#3 as not required; Furnish and install all labor and materials to change the Partition Head Detail from wood cornice cap to simple 2" x 8"wood cap. DEDUCT: ($1,260.41) REASON FOR CHANGE: ( )Design Deficiencies (X)Criteria Change by End-Users (Items 7-1,7-2) ( )Differing Site Conditions ATTACHMENTS: NONE The Original Contract Price was........................................................................... 49,995.00 Net Change by previously approved Change Orders...................................................$ 16 854.96 The Contract Price before this Change Order was......................................................$ 66,849.96 The Contract Price will be Increased by this Change Order......................................$ 86.45 The new Contract Price, including this Change Order will be....................................... $ 66,936.41 The Completion Time will be Increased by 13days. The Contract Completion bate as of the date of this Chan e Order therefore is December 13 2002. RECOMMENDED BY: Consulting Architect Project Manager Architectural Services Manager Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By - - Contra Costa County Date Authorized Officer Date - Director of General Services HA200213450203WL003070g.doe Use Page 1 of 1 TO: BOARD OF SUPERVISORS Contra FROM: TONY COLON. DIRECTOR r COMMUNITY SERVICES DEPARTMENT Costa -DATE: JANUARY 7, 2003 ►Mount Y SUBJECT: AUTHORIZATION TO SUBMIT A GRANT APPLICATION TO THE CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT. Specific Request(S)or Recommendation(S) &Background and Justification RECOMMENDATION fS): APPROVE and AUTHORIZE the Community Services Director or designee to submit a onetime grant application to the Contra Costa County Community Development Department in the amount of $91,200 for childcare facility improvements for the period from July 1, 2003 through June 30, 2004. FINANCIAL IMPACT: If approved, funds will be added to the Community Services Department's FY 2003-04 budget via an appropriation adjustment. This grant will be federally funded through the Contra Costa County Community Development Department. County is required to generate a 20% non-federal match in the amount of$22,800. CHILDREN'S IMPACT STATEMENT: The Community Services Department Child Development Division supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. REASONS FOR RECOMMENDATIONS/BACKGROUND: Funding will be for shade struture and storage unit installation at Contra Costa County Community Services Department Child Care sites throughout Contra Costa County as follows: Bayo Vista—Rodeo Los Arboles—Oakley Lake Child Care Center—San Pablo Lavonia Allen—Bay Point Los Nogales—Brentwood Martinez Children's Center—Martinez Las Deltas—Richmond Marsh Creek—Brentwood Silver—No Richmond Verde--No. Richmond These facilities are funded with federal Head Start funds or state Child Development funds. The Community Services Department has limited resources available to maintain these facilities. This grant will provide the financial resources needed for fa ility repair and improvements. CONTINUED ON ATTACHMENT: �Y SIGNATURE: ----------------------------------------------- - - - - ---._-_ -- --- — - -____ _- —- — ----------- -- -- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CMMITTEE _._APPROVE OTHER SIGNATURE(S):''1._ "Y ' ACTION OF BOA O `` x APPROVE AS RECOMMENDED OTHER VOTE OF SUPE V I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT_ 164:7`:k:°_ ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN, ABSENT: ABSTAIN: ATTESTE : Ptd CONTACT: Tony Colon,646-5990 JOHN S WN CLERK 1 HE' RDOF UPERVISORND COUNTY ADMINISTRATOR CC CAO piginal signed,sealed,copies) / BX =' I �7P_'PUTY TO: BOARD OF SUPERVISORSContra FROM: TONY COLON, DIRECTOR ••Y COMMUNITY SERVICES DEPARTMENT ®4 Raju ,�` Costa DATE: JANUARY 7, 2003 `�r''-�-�>z ;, County SUBJECT: AUTHORIZATION TO EXECUTE CHILD CARE CONTRACT AMENDMENT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION. Specific Request(S)or Recommendation(S)& Background and Justification RECOMMENDATION (S): APPROVE and AUTHORIZE the Community Services Director or designee, to execute and submit State Standard Agreement FCTR-2016, Amendment No. 1 (County 39-601-17) for full-day Childcare and Development ProgramServices with the California Department of Education for an Inflation Adjustment in the amount of $6,993 for a new total maximum reimbursable amount of $356,656 for the period from July 1, 2002 through June 30, 2003. FINANCIAL IMPACT: No County funding is required. This contract is funded through the California Department of Education and is included in the Community Services Department's budget for FY 2002-03. CHILDREN'S IMPACT STATEMENT: The Community Services Department Child Development Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing.,, These outcomes are achieved by offering comprehensive services, including high duality early childhood education, nutrition, and health to low-income children throughout Contra Costa County. REASONS FOR RECOMMENDATIONS/BACKGROUND: On July 16, 2002, the Board approved State Agreement FCTR 2016 (County 39-801-16) with the California Department of Education to provide 'valuable child care and preschool services. This funding has enabled the County to continue to provide general childcare and state preschool services to program eligible children residing in the County. The State Legislature has budgeted additional funds for Child Care and Development programs to compensate for the higher costs associated with these programs. Approval of this amendment will allow the Community Services Department to apply these additional funds to the State Preschool Program Services. �.-- df -a CONTINUED ON ATTACHMENT: ®YRS SIGNATURE: m ------------------------------------—------—-- ------------__-----------—-------------—------—--------- L___ tBOARD = _------------ ,_,�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF MMITTEE =APPROVE OTHER SIGNATURE(S): 2 --------------------—-- ---------------__ _---------------—--------- ---------------------------------------- ACTION OF BOARAPPROVE AS RECOMMENDED OTHER VOTE OF SUPE V m I HEREBY CERTIFY THAT THIS IS A TRUE f AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS{ABSENT �°I `ha ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: f a%e•j 5 ATTESTED CONTACT: Torry Colon,646-6990 r r OHN SWE GL RK OF THE c` BOARD OF UPERVISORS AND CC: GAO A COUNTY ADMINISTRATOR CSD BY DEPUTY TO: BOARD OF SUPERVISORS . Cont ``*'' FROM: TONY COL6N, DIRECTOR Costa COMMUNITY SERVICES DEPARTMENT °- CountyDATE: JANUARY 7, 2003 �� SUBJECT: AUTHORIZATION TO EXECUTE AND SUBMIT CHILD CARE CONTRACT AMENDMENT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION. Specific Request(S)or Recommendation (S)&Background and Justification RECOMMENDATION (S): APPROVE and AUTHORIZE the Community Services Director or designee, to execute and submit State Standard Agreement GCTR-2037, Amendment No 1 (County #39-809-21) for general Center Based Child Care Program Services with the California Department of Education for an Inflation Adjustment in the amount of $109,180 for a new maximum reimbursable amount of $5,568,195 for the period from July 1, 2002 through June 30, 2003. FINANCIAL IMPACT: No County funding is required. This contract is funded through the California Department of Education and is included in the Community Services Department's budget for FY 2002-03. CHILDREN'S IMPACT STATEMENT: The Community Services Department Child Development Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing," These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health to low-income children throughout Contra Costa County. REASONS FOR RECOMMENDATIONS/BACKGROUND: On July 16, 2002, the Board approved State Agreement GCTR-2037 (County 39-809-20) with the California Department of Education to provide valuable child care and preschool services. This funding has enabled the County to continue to provide general childcare and state preschool services to program eligible children residing in the County. The State Legislature has budgeted additional funds for Child Gare and Development programs to compensate for the higher costs associated with these programs. Approval of this amendment will allow the Community Services Department to apply these additional funds to the State Preschool program services, CONTINUED ON ATTACHMENT: Y SIGNATURE: -a-------------- ,dam'`RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �—"APPROVE OTHER SIGNATURES r --_-`-- -}-� _____-_��"�s� "�----------- -------------- -.__-__---- ACTION OF SOAR O d x ;% APPROVE AS RECOMMENDED .-k OTHER f; VOTE OF SUFE , O 3 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Ilc UNANIMOUS(ASSENTT,/a °' "" } AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ; ATTESTED . " '. j « CONTACT: Tony Calan,646-5990 JOHN SWEE T15N,OCERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: CAO F, CSD (3 orig,,signed,sealed copies) BY DEPUTY TO: BOARD OF SUPERVISORStr Cona FROM: TONY COLON, DIRECTOR COMMUNITY SERVICES DEPARTMENT Costa DATE: JANUARY 7, 2003 ' ` County SUBJECT: AUTHORIZATION TO EXECUTE AND SUBMIT 2003 CSBG STANDARD AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT. Specific Request(S)or Recommendation (S)& Background and Justification RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to execute and submit State Standard Agreement #03F-4308 (County #39-813-16) with the California Department of Community Services and Development in the amount of $98,541 for 2003 Community Services Block Grant (CSBG) program services for the period from January 1, 2003 through December 31, 2003. This funding amount [effects a 53-day allocation for Program Year 2003. An amendment will follow after Federal appropriation is approved and California is advised of its grant award. FINANCIAL IMPACT: This Contract is federally funded through the California Department of Community Services and Development. No County funding is required. REASONS FOUR RECO?MMENDATIONSIBACKGROUND: On June 26, 2001 the Board of Supervisors approved the 2002-03 Community Action Plan, subsequently amended and approved on July 24, 2001. Approval of CSBG State Standard Agreement #03F-4308 will provide a 53-day allocation for 2003 CSBG self-sufficiency programs and emergency services for eligible county individuals and families. The funding amount of$98,541 reflects a 53-day allocation based on the Program Year 2002 allocation. The Department of Community Services and Development (State) has not received notice on the final federal CSBG allocation for California, thus, the State is forwarding 53-day allocation until the final federal budget is approved. An amendment will follow after the federal appropriation is approved and California is advised of its grant award. CONTINUED ON ATTACHMENT: �Y SIGNATURE: l * o .�_ . ,.::'kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO M17TEE APPROVE OTHER SIGNATURE(S): ' ---------------- ACTION OF BO ON ✓ , ;! " APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT , AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT: Tony Colon,646-5996 f- OHN SWEETEN .0 E K OF THE BOARD OF S RVISORS AND CC: COUNTY ADMINISTRATOR Cq .. orig.,signed,sealed copies) 6 BY DEPUTY / TO; BOARD OF SUPERVISORS .*' _ Contra Costa FROM; John Cullen, Director / N Employment and Human Ser ' nt County DATE: December 17, 2002 Ce Itn SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT State Department of Education Child Development Services additional funding for FY 2002/2003 in the amount of$11,185 for a total contract amount of$570,414. (Contract #29-003-69) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT State Department of Education Child Development Services additional funding for FY 2002/2003 in the amount of$11,185 for a total contract amount of$570,414. (Contract #29-003-69) FINANCIAL IMPACT: No County Match, State Department of Education Agreement GAPP-2012 (Alternative Payment) County to receive additional funding of$11,185 for a total contract amount of$570.414. BACKGROUND: The Employment and Human Services Department has been contracting with the State Department of Education (SDE) for over 25 years to provide childcare services under the State General Fund Child Care and Development Program. These funds serve families who receive Child Protective services, teen parents, children at risk of abuse and neglect, children with special needs and low income families. CONTINUED ON ATTACHMENT: Y S SIGNATURE: _:RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _=APPROVE OTHER SIGNATURES : , Clu rs"fs'3fa -s ;' ACTION OF BOARD' APPROVEDAS RECOMMENDED OTHER _ VOTE OF SUPERVISORS €HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN AYES: _ NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. y rt ATTESTED JO ETON, K OF NE BOARD OF ERVISORS 0415 COUNTY ADMINISTRATOR Contact: N +" r�, 'I�- W cc: EHSD CONTRACTS UNIT(ES) t ✓� COUNTY A.DMINISTRA TORBY z ,�� "—'' �-� �''�d —,DEPUTY AUDITOR-CONTROLLER CONTRACTOR