Loading...
HomeMy WebLinkAboutMINUTES - 02252003 - HA1 Ilk HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: February 25, 2003 SUBJECT: RESOLUTION APPROVING CALCULATION OF THE PUBLIC HOUSING OPERATING SUBSIDY FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR THE FISCAL YEAR ENDING MARCH 31, 2004 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: ADOPT Resolution No. 5036 approving calculation of the Public Housing Operating Subsidy from HUD for the Housing Authority of the County of Contra Costa for the fiscal year ending March 31, 2004. ll. FINANCIAL IMPACT: Each year the HA calculates the Public Housing Operating Subsidy and submits the calculation to HUD for approval and funding. The Public Housing Operating Subsidy formula calculated funding of $3,533,293, the calculation has been sent to HUD for approval Ill. REASONS FOR RECOMMENDATION/BACKGROUND HUD requires the calculation of the Operating Subsidy for the fiscal year ending March 31, 2004 for the Local Housing Authority Owned Rental Properties. The calculation reflects a total amount of$3,533,293 in Operating Subsidy for the 200312004 fiscal year. Funding of the Operating Subsidy for the 200312004 fiscal year is projected',at 90% of eligibility per HUD instructions. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5036 approving the Calculation of the Operating Subsidy for the above fiscal year, the Housing Authority would not be in compliance with mandated HUD budget requirements which would result in the cessation of Public Housing Operating Subsidy payments and the Housing Authority would receive an audit finding of noncompliance with HUD regulations. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF HOARD ON—Febnga 25,2003 _ APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT None ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: _ ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED February 25, 2003 JOHN SWEETEN,CLERK OF THE HOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR. < y j 8 �, : # DEPUTY H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-Public Hsng Operating Subsidy.doc p Operating Fund Calculation U.S. Department of Housing OMB Approval No.2577-0029(exp.10131/2804) of Operating Subsidy and Urban Development PHA-Owned Rental Mousing Office of Public and Indian Housing Operating Fund Section 1 a)Name and Address of Public Housing Agency b)Budget Submission to HUD required Housing Authority of the County of Contra Costa E3 Yes NNo 3133 Estudillo Street, Martinez California 94553 f)Type sof Submission: original d)No.of HA Units e)UMA g)ACC Number: h)Operating Fund 1)(Reserved) 1,168 14,016 SF-182 Project No. f)FYE: 3131/2004 CA01100103M Section 2 Line Requested by PHA HUD Modifications No. Description (PUM) (PUM) Part A.Allowable Expenses and Additions 1 Previous AEL 345.08 2 Line 1 multiplied by.005 _ 1.73 3 Delta from 52720-B(if applicable) - -- 0.00 4 „Requested"year units from latest form 52720-A 5 Add-ons to ABL from previous FY0 00 6 Total 346.81 7inflation Factor 1.029 _$- Revised AEL 356.86 9 Transition Funding 0.00 10 Increase to AEL 0.00 11 Allowable utilities expense level from 52722-A 100.99 12 Actual PUM cost of Ind.Audit,through FYE 2003 0.94 13 Costs attributable to de ro rammed units 2.27 14 JTotal Allowable Expenses&Additions(8 thru 13) 461.06 Part S. Dwelling RentalIncome 1 Total Rent Roll as of 10/01/02 296,148.00 a 1 x f 2 Number of occupied units as of rent roll date 1,185 3 Avg mo Dwelling rental charge per unit for current budget yr — 249.51 ��ff t ;cif 4 Avg mo Dwelling rental charge per unit for prior budget yr 241.06 239 86 5 Avg mo Dwelling rental charge per unit 2 yrs prior to budget yr y r sV F` 6 Three-year average mo rental charge per unit 243.61 M 7 50/50 income split _ 246.76 8 Average mo dwelling rent per unit(less of line 3 or 7) 246.76 _ ---9 Rental adj factor 1.03 10 Proj avg mo dwelling rental charge(line 8 times 9) 254.17 11 Proj.occupancy percentage from form 52728 97% 12 Prat. avg mo dwelling rental income per unit(10 x 11) 246.54 Pati C. Non-Dwelling Income 1 Other income OA0 2 Total Operating Receipts(Part B,tine 12+Part C, line 1) 246.54 3 PUM deficit or(income)(Part A,fine 14-Part C,line 2) 214.52 4 Deficit or(income)before add-ons(line 3 X Section 1,e) 3,006,673 Previous edition is obsolete for PHA FY beg 1/1/2001+ Page 1 form HUD-52723(1/2001) Line Requested by PHA HUD Modifications No. Description (PUM) (PUM) Part D.Add-ons,for changes in Federal law or regulation and other eli ibill 1 FICA contributions 143,995 2 Unemployment compensation 0 3 FSS program 0 4 Energy Add-on for loan amortization 0 5 Unit Reconfiguration 0 6 Non-Dwelling units approved for subsidy - � --� — 32,331 ------ -- 7 Long-term vacant units --�- 0 8 Phase down for demolition 213,882 9_- Units Eligible for Resident Participation:Occupied Units. 1,185 1_0 Employee units 4 x - «r 11 — - Police units 4 a' 12 Total units eligible for Resident Participation 1,189 n u; 13 Funding for resident participation 29,725 - 14 Other approved funding 15 Total add-ons(sum of Part D,IInes 1,2,3,4,5,6,7,8,13,14) 419,933 Fart E. Calculation of Operating Subsidy Eligibility before Ad ustments 1 deficit or(income before ad'ustments 3,426,606 2 Actual cost of Independent Audit 13,161 -- --- --- __. 3 Operating Subsidy eligibil'lty before adjustments 3,426,606 Part F. Calculation of Operating Subsidy Approvablefor Subject FY 1 Utility Adjustment for prior years: FYE 2002 prorated @99.5% of$107,223 106,687 2 Additional subject fiscal years operating subsidy eligibility 0 3 Unfunded eligibility in prior years to be obligated this year 0 4 HUD adjustments 0 5 Other 0 6 Other 0 7 Unfunded portion due to proration 8 Net adjustments to operating subsidy 106,687 9 Operating_Subsidy approvable for subject fiscal year 3,533,293 HUD use only 10 11 ----- - - ------ 12 Part G. Memorandum of Amounts Due HUD, Incid. Amounts of re meat schedules 1 Total amount due in previous fiscal year 0j I 2 Total amount to be collected in subject fiscal year 0 - 3 Total additional amount due HUD 0 — - 4 Total amount clue HUD to be collected In future fiscal years. 0 Previous edition is obsolete for PHA FY beg 1/112001* Page 2 form HUD-52723(1/2001) Line Requested by PHA HUD Modi#ications No. Description (PUM) {PUM) Part H. Calcuiation of!k0justments for Sub ect FY. To be Completedonly after FYE. 1 Indicate the types of adjustments that have been reflected on this form: Utility Adjustment ❑ FI—LUDdiscretiornatyadustment - 2 Utility Adjustment from HUD 527228 — - - 3 Deficit or Income after adjustments — ------__ 4 Operating subsidy eligibility after YE adjustments -- --- 5 Part E,line 3 of latest form 52723 approved during subject FY - 6 Net adjustment for subject fiscal year 7 Utility Adjustment 8 Total HUD discretionary adjustments 9 Unfunded portion of utility adjustment due to proration 10 Unfunded portion of HUD discretionary adjustment due to proration 11 Prorated utility adjustment 12Prorated HUD discretionary adjustment Section 3 Remarks(provide part and line numbers) I herby certity that all the information stated herin,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HUD will prosecute falxe claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.3729,3802) Signature of Authorized HA Representative&Date: Signature of Authorized Field Office Representative&Date: X X Previous edition is obsolete for PHA FY beg 1/1/2001+ Page 3 form HUD-52723(112001) O 0 L?' � � 4 � •� U 7; i "EAxz¢� � *`.1d i ; N N 'yN y CA � M6 i C) M xk'k L7 O C) m 4�4, p is �"ax �+Yy`� �Imo•- d���;`'�J 4 � S 2 Lo 12 :r= t to m W. 0 in 4N co LO co W C) L7 C4 (`` �.j1f; r Y3J d7 h+ y�`g,at ts;ti ,_ a 0 U) E j a fT3'�• .0 o Z v 4) j 0 m h- — m C) m I Cil c i cTD C+7 CD Cx'7 t st dr ca cmC>d rm r`�'- cn f � o a co rn f� cc co m is y Ei ri ni "i m b CIS ci yn = C �4�ry) a Z a w 0 a + « 0 4) 0 ads C3 � 46 fi to C l r m C).d. r a ` C) m A. 9t `�rk 0cpp• LACI N (14 N 0. hr 7 as Cbt� N 737 m m 1C3r'r£'�#z� °' xi r tori tJ tl' co 1� � ; j CL CL 1� jrtN X ass (D CD co CD •..� CO 0 CD co O) 'q O eY r r T 0 0- 0 i 0 0 0 O O �d C 1 x i 1 ,a r N N N a) e t v LD os O v N P to I �,` i o C!7 v 4i E N lu CL CL a c m 1 c o u m N u w 7 Q © W o o m 4- r.L � V 2 _W is 0ha E y m I' LU Ur Ci U I I yp aOv+ o a e 7 7 'G v a I o � m c m 0 ) w W wy U y U W d a) 4) r CV CV) � co r- tri rn GD •— N M vt C1 a r_ O C r O C7 V O C� O C� C> V `3 CL d N Zi I c kg jf3 �I.r caF- 0 2 E s w w to tn r7 d H- '6 Q U L tx) to Ul rte• E to m 10 �l cv mto U E arcs tn s- j �- m as cis ssF tX b U O R c i co r. { ' a ai 0 s _ m ` 0 d ai m co c, R 't r- co � cu U. o tai to m p. CCi LL. F-• ti. Q ro m to mN c w t3 m � d —c` alp 0--9 a 30 o E ri cis. c y " U cto c : c c warn fn Vl ul = I D 02 C7 ¢ asp s 0 a coo zr C x � U ¢ . ' L r as ar o m Rt i w 0 tL Q CL cv nr N ......_.. .. . __ . ............. ............ ._....... ............._. . ......... ........... ......... .............. .._. _... ._.......... ......... ........._.. . .. ................................................... HA Calculation of U.S.Department of Housing OMB Approval No.2577-0066 and Urban Development (Exp. 12/31/2002) Occupancy Percentage Office of Public and Indian Housing for a Requested Budget Year (RBY) PHA/1HA-Owned Rental Housing Performance Funding System(PFS) Ia. Name and Address of PHA/lHA(include Street Address,City,State,Zip Coda) 2a. Contact (Person who can best anawer questions about this submission) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Baku Patel P.O.BOX 2759 2.b Contact's Phone Number(include area code) Martinez,California 94553 (925)372-7400 EX 2614 3, RSY Beginning 4.Type of Submission 5. PAS/LOCCS Project Number B.Report pate (check one box) 7. Data Source Date:(mo/day/yyyy) X Original (mo/day/yyyy) Actual Day form HUD-51234 X 04/01/03 Revision No.( } CA01100100M 10/31/02 �Average for L�'J Rent Roll Actual Month Records Part A. Actual Occupancy Datta as of Report Date 8. Units Occupied 1185 9. Units Available 1227 10.Actual Occupancy Percentage (Divide line B by line 9;multiply by 100 and round to nearest whole) 97 °I° 11.If the HA-wide occupancy percentage shown on line 10 is 97%or greater and the HA believes that an average occupancy rate Stop of at least 97%is sustainable for the RBY,then check the box below. You have completed the form and do not need to proceed further. & High Occupancy HA:Occupancy Percentage is 4 Use 97%as the Projected Occupancy Note L_J 97%or higher and is sustainable for the RBY Percentage on Part B,line 11 of form HUD-52723 12.Units vacant as of Report Date (subtract line 8 from line 9 and enter result) 1 13.if the result online 12 is five or fewer vacant units and the HA believes that during the RBY: 1)the inventory(line 9)will not change; Stop and, 2) the number of vacant units on line 12 will be vacant for the full RBY,then check the box below. You have completed the & form and do not need to proceed further. Note (� High Occupancy HA with five or 4 Use line 10 for the Projected Occupancy 7 fewer vacant units Percentage on Part B,line 11 of form HUD-52723 Part B. Distribution of Actual Vacancies By Major Cause Given below are circumstances and actions recognized by HUD as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate,please distribute the number of vacant units reported on line 12 among these causes. Attach sheet Identified with HA name and address,the RBY beginning date,and ACC number. Use the sheet to describe,for each circumstance; when the circumstance occurred;the location of the units involved;why the circumstance is preventing the HA from occupying,selling,demolishing,rehabilitating,reconstructing,consolidating or modernizing the vacant units;and the likelihood that these circumstances will be mitigated or eliminated in the RBY. 14.U nits vacant because of litigation (e.g.,units that are being held vacant as part of court-ordered or HUD-approved desegregation plan) 15.Units vacant because of Federal,Tribal,or State laws of general applicability. (Note:do not include units vacant only because they do not meet minimum construction or habltablllt standards. 16.Units vacant due to changing market conditions 17.Units vacant because of natural disaster 18.Units vacant because of insufficient funding for otherwise approvable CIAP application 19.RMC-managed units vacant because of failure of HA to fund approvable request for Federal modernization funding (This line for use only by RMGs) 20.Units vacant because of casualty loss and need to settle insurance claims 21.Total Units Vacant Due To Circumstances Beyond The HA`s Control (Enter sum of lines 14-20) 22.Units vacant after adjusting for circumstances beyond the HKs control (Subtract line 21 from line 12) -- 23.if the result online 22 is five or fewer vacant units and the HA believes that during the RBY: 1)the inventory(line 9)will not change; Stop and, 2)the number of vacant units on both lines 21 and 22 will be vacant for the full RBY,then check the box below. You have & completed the form and do not need to proceed further. Note High Occupancy HA with five or fewer vacant units 4 Use line 10 for the Projected Occupancy after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD-52723 24.Vacancy Percentage after adjusting for beyond control circumstances (Divide line 22 by line 9,multiply by 100,and round to nearest whole) 25.If the result on line 24 is 3%or less and the HA believes that during the RBY: 1)the inventory(line 9)will not change; and, 2) Stop the number of vacant units on lines 21 and 22 will be vacant for the full RBY,then check the box below. You have completed the & form and do not need to proceed further. Note (� High Occupancy HA: 3%or less vacancy rate + Use line 10 for the Projected Occupancy u afferadjustment for vacancies beyond control Percentage on Part B, line 11 of form HUD-52723 This form replaces forms HUD-52728-A thru-C which form HUD-52728(8/2001) have been canceled. Previous edition is obsolete. Page 1 of 3 ref handbook 7475.13 Part C. Status of Units Undergoing Modernization as of report Date If changes occur after the Report Gate but prior to submission of this form,the most current status will be shown. 26. Protected Units Occupied Units Vacant Units a: Number of units that are under modernization construction(contract awarded or force account work started) b. Number of units not under construction contract but included in a HUD-approved modernization budget where the time period for placing the units under construction(two FFYs after FFY of approval)has not yet expired. 27_ Unprotected Units:Number of units included in a HUD-approved modernization budget where the time period for placing the units under construction(tyro FFYs after FFY of approval)has expired. Part D. Units Estimated to be Available for Occupancy During ROY (a) vg• c o. of Unit No.of Units Mos.in RBY Mos.(a x b) 28. Units Available as of Report Date (Enter line 9) 12271 12 29. Additional Units Available During RBY because of Development/ADevelopment/Ac quisillton of PFS-Eligible pr 'ects + + 30. Units Unavailable During RBY because of Demolition/Disposition/Conversion Actions Approved By HUD 31.Total (Add lines 28 and 29;subtract line 30) Part E. Units Estimated to be Occupied During ROY 32. Units Occupied as of Report Date (Enter line 8) 1185 ' 12 33.Additional Units Occupied during RBY because of i Development/Acquisition of IFS-Eligible Projects + + 34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control + ?+ 35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program + j+ 35.Occupied Units in Funded Modernization Program Being Vacated during RBY - 37.Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion Actions Approved by HUD. if there are occupied units that become vacant after the Report Date but before the start of the RBY because of circumstances and actions beyond the HA's control, place that number here( )and include in total shown on 37. Attach separate sheet with same information requested in Part C. 38.Total (Add lines 32-35,subtract fines 36 and 37) Part F. Occupancy Percentage During ROY 39.Total Unit Months of Occupancy (Enter line 38c) 40.Total Unit Months Available for Occupancy (Enter line 31 c) 41.Occupancy Percentage for RBY (Divide line 39 by line 40;multiply by100 and round to nearest whole) % 42.A rage Number of Vacant Units During RBY(Subtract line 39 from tine 40;divide result by 12 and round to nearest whole) 43.If the result on line 41 is 97%or higher or if the result on line 42 is five or less,then check the appropriate Stop box below. You have completed the form and do not need to proceed further. & a. High Occupancy HA:Occupancy Percentage i Use 97%as the Projected Occupancy Note is 97%or higher for the RBY Percentage on Part B,line 11 of form HUD-52723 b. High Occupancy HA with five or 4 Use line 41 for the Projected Occupancy fewer vacant units Percentage on Part B, line 11 of form HUD-52723 Part G. Vacancy Percentage for ROY Adjusted for Modernization 44.Total Unit Months of Vacancy in RBY (Enter line 40 less line 39) 45.Total Unit Months for Vacant Units in Funded Mod. and Under Construction or Funded for Construction(Sum the vacant units of lines 26a and b;multiply by 12) 46.If any of the vacant units on lines 26a or b will be reoccupied during the RBY,enter that number times the average number of months during the RBY these units will be reoccupied. 47.If any of the occupied units on lines 26a or b will be vacated during the RBY for mod. construction enter that number times the average number of monthsduring the RBY these units will be vacated. + 48.Total Unit Months for Vacant Units In Funded Mod.And Under Construction or Funded For Construction In RBY (Aced line 45;less line 46;plus fine 47) 49.Total Unit Months of Vacancy in RBY Adjusted for Modernization (Enter line 44 less line 48) 50.Vacancy Percentage for RBY Adjusted for Modernization (Divide lime 49 by line 40;multiple by 104;and round to nearest whole.) % 51.Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole) 52.If the result on line 50 is 3%or lower or if the result on line 51 is five or less,then check the appropriate box Stop below. You have completed the form and do not need to proceed further. & a. High Occupancy HA:Vacancy Percentage is 3% 3 Use line 41 as the Projected Occupancy Note or less for the RBY after Modernization Adjustment Percentage on Part B, tine 11 of form HUD-52723 b. High Occupancy HA:five or fewer vacant 4 Use line 41 for the Projected Occupancy units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 This form replaces forms HUD-52728-A thru-C which farm HUD-52728(812401) have been canceled. Previous edition is obsolete. Page 2 of 3 ref Handbook 7475.13 Part H.Vacancy Percentage for RBY Adjusted for Bath Modernization and Beyond Control Circumstances 53.Total Unit Months of Vacancy in RBY Enter line 44) 54.Total Unit Months of Vacancy in RBY Due to Modernization (Enterline 48) 55.Total Unit Months of Vacancy in RBY Due to Beyond Contras Vacancies (Enter line 21 times 12;less any entry made on line 34c) 56.Total Unit Months of Vacancy After Above Adjustments (Enter line 53 less lines 54 and 55) 57.Vacancy Percentage for RBY After Above Adjustments (Divide line 56 by tine 40;multiple by 100;and round to nearest whole.) % 58.Average Number of Vacant Units in RBY After Above Adjustments (Divide line 56 by 12;round to nearest whole) 59.If the result on line 57 Is 3%or lower or it the result on line 58 is five or less,then check the appropriate box below. You have Stop completed the form and do not need to proceed further. & a. High Occupancy HA:Vacancy Percentage is 3%or -+ Use line 41 as the Projected Occupancy Note less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 b. High Occupancy HA:five or fewer vacant 4Use line 41 for the Projected Occupancy units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 Part 1. Adjustment for Long Term Vacancies if the HA estimates that it will have a vacancy percentage of more than 3%for its RBY and more than five vacant units after adjusting for vacant units undergoing modernization and vacancies beyond its control,the HA will exclude all of its long- term vacancies(if any)from its count of units available for occupancy and use this section to determine its projected occupancy percentage. 60.Total Long-term Vacancies (Subtract vacant units shown on lines 21,26a,and b from line 12. Analyze remaining vacancies and identify those units that have been vacant for more than 12 months as of the Report Date.) 61.Unit Months of Vacancy Associated With Long-Term Vacancies (Multiply line 60 by 12) 1 62.Total Unit Months Available for Occupancy in RBY Adjusted for Long-Term Vacancies (Subtract line 61 from line 31(c)) Use this UMA number In all other PFS calculations. 63.Occupancy Percentage for RBY Adjusted for Long-Term Vacancies (Divide line 36(c)by line 62;multiply by 100 and round to nearest whole) %e 64.Average Number of Vacant Units in RBY after All Adjustments (Subtract line 60 from line 58) 65.Total Unit Months of Vacancy in RBY after All Adjustments (Subtract line 61 from line 56) 66.Vacancy Percentage for RBY Adjusted for Long-Term Vacancies (Divide line 65 by 62;multiply by 100 and round to nearest whole) % 67.If the result on line 63 is 97%or higher or if the result on line 64 is five or less or if the result on line 66 is 3%or less, then check the appropriate box below. You have completed the form and do not need to proceed further. El a. High Occupancy HA:Occupancy Percentage 3 Use 97%as the Projected Occupancy Percentage on Part B, Stop & is 971%or higher for the RBY after Long-Term line 11 of form HUD-52723. Use the UMA result on line 62 In Note Vacancies Adjustment calculating PFS eligibility. b. High Occupancy HA:Five or fewer vacant 4 Use line 63 as the Projected Occupancy Percentage on Part B, units after Adjustment for Long-TermVacancies line 11of form HUD-52723. Use the UMA result on line 62 in calculating PFS eligibility. Elc. High Occupancy HA:Vacancy Percentage 3 Use line 63 as the Projected Occupancy Percentage on Part B, is 3%or lower for the RBY after Long- line 11 of form HUD-52723. Use the UMA result on line 62 in Term Vacancies Adjustment calculating PFS eligibility. Part J. Projected Occupancy Percentages for Low Occupancy HAs If the HA cannot determine an acceptable Projected Occupancy Percentage for the RBY using the above approach,it will use this section. The HA will use the lower of either 97%or that percentage based on having five units vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modernization construction and vacancies beyond its control. Small HAs of 140 units or less will generally want to use a percentage based on five vacant units. 68.Enter 97%it HA has more than 140 units. If 140 or fewer units,determine occupancy percentage based on 5 vacant units for RBY. ake 60 unit months and divide.by line 62•multiply by 100 and round to nearest whole.Subtract result from 100% % 69.Percentage Adjustment for Modernization and Beyond Control Vacancies (Add lines 48 plus 55;divide that sum by line 62;mutt[pl b 100 and round to nearest whoEe} % 70.Projected Occupancy Percentage for Low Occupancy HA (Take the percentage on line 68 and subtract the percentage shown on line 63. Use the result as the Projected Occupancy Percentage on Part B,line 11 of form HUD-52723. Use the UMA result on line 62 in calculating PFS eligibility) ( % This form replaces forms HUD-52728-A thru-G which form HUD-52728(6/2001) have been canceled. Previous edition is obsolete. Page 3 0#3 ref Handbook 7475.13 Certification for U.S. Department of Housing .and Urban Developmenta drug-Free Workplace Applicant Name HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA ProgramlActivity Receiving Federal Grant Funding CONVENTIONAL LOW-RENT HOUSING PROGRAM Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue (1) Abide by the terms of the statement; and to provide a drug-free workplace by: (2) Notify the employer in writing of his or her convic- a. Publishing a statement notifying employees that the un- tion for a violation of a criminal drug statute occurring in the lawful manufacture,distribution, dispensing,possession,or use workplace no later than five calendar days after such conviction; of a controlled substance is prohibited in the Applicant's work- e. Notifying the agency in writing, within ten calendar days place and specifying the actions that will be taken against after receiving notice under subparagraph d.(2) from an em- employees for violation of such prohibition, ployee or otherwise receiving actual notice of such conviction. b. Establishing an on-going drug-free awareness program to Employers of convicted employees must provide notice,includ- iinform employees --- ing position title, to every grant officer or other designee on (1) The dangers of drug abuse in the workplace; whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the (2) The Applicant's policy of maintaining a drug-free receipt of such notices. Notice shall include the identification workplace; number(s) of each affected grant; (3) Any available drug counseling, rehabilitation, and f. Taking one of the following actions, within 30 calendar employee assistance programs; and days of receiving notice under subparagraph d.(2), with respect (4) The penalties that may be imposed upon employees to any employee who is so convicted --- for drug abuse violations occurring in the workplace, (1) Taking appropriate personnel action against such an c. Making it a requirement that each employee to be engaged employee, up to and including termination, consistent with the in the performance of the grant be given a copy of the statement requirements of the Rehabilitation Act of 1973, as amended; or required by paragraph a.; (2) Requiring such employee to participate satisfacto- d. Notifying the employee in the statement required by para- rily in a drug abuse assistance or rehabilitation program ap- graph a. that, as a condition of employment under the grant, the proved for such purposes by a Federal,State,or local health,law employee will --- enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The.Applicant shall list(on separate pages)the site(s)for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Check here f__1 if there are workplaces on file that are not identified on the aftached sheets. I hereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HULL will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001,1010,1012; 31 U.S.C.3729,3802) Name of Authorized Official Title Robert J. McEwan Executive Director Signature Date X form HUD-90070(3/98) ref.Handbooks 7417.1,7475.13,7485.1&.3 Certification of payments U.S.Department of Housing and Urban Development to Influence Federal Transactions Office of Public and Indian Housing Applicant Name HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Program/Activity Receiving Federal Grant Funding CONVENTIONAL LOW-RENT HOUSING PROGRAM The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be (3) The undersigned shall require that the language of this paid, by or on behalf of the undersigned, to any person for certification be included in the award documents for all subawards influencing or attempting to influence an officer or employee of at all tiers (including subcontracts, subgrants, and contracts an agency, a Member of Congress, an officer or employee of under grants, loans, and cooperative agreements) and that all Congress, or an employee of a Member of Congress in connec- subrecipients shall certify and disclose accordingly. tion with the awarding of any Federal contract,the making of any This certification is a material representation of fact upon which Federal grant, the making of any Federal loan,the entering into reliance was placed when this transaction was made or entered of any cooperative agreement, and the extension, continuation, into. Submission of this certification is a prerequisite for making renewal, amendment, or modification of any Federal contract, or entering into this transaction imposed by Section 1352, Title grant, loan, or cooperative agreement. , 31, U.S. Code. Any person who fails to file the required (2) If any funds other than Federal appropriated funds have certification shall be subject to a civil penalty of not less than been paid or will be paid to any person for influencing or $10,000 and not more than $100,000 for each such failure. attempting to influence an officer or employee of an agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 1 hereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.G.1001,1010,1012, 31 U.S.C.3729,3802) Name of Authorized Official Titie Robert J. McEwan Executive Director Signature Date(mm/dd/yyyy) form HUD 50071 (3/98) Previous edition is obsolete ref.Handb000ks 7417,1,7475.13,7485.1,8 7485.3 PHAIIHA Beard Resolution U.S.Department of Housing OMB Approval No.2577-0026(Exp.6/30/2001) and Urban Development Approving Operating Budget or Calculation of Office of Public and Indian Housing Resolution No. 5036 Performance Funding System Operating Subsidy Public reporting burden for this collection of Information Is estimated to average 15 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.This agency may not conduct or sponsor,and a person is not required to respond to,a collection of information unless that collector displays a valid OMB control number. This information Is required by Section 6(c)(4)of the U.S.Housing Act of 1937. The information Is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expenditures,approval of budgeted receipts and expenditures,and justification of certain specified amounts.HUD reviews the information to determine if the operating pian adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development(HUD) regarding the Board's approval of(check one or more as applicable): (date) X1 Operating Budget Submitted on: February_12 2003 �] operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: 1 certify on behalf of the: (PHA/IHA Name) that: I. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d) 8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i)or 24 CFR 905.I W(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within,as well as any information provided In the accompaniment herewith,is true and accurate. Warning:HUD will prosecute false clal ms and statements.Conviction may result in criminal and/or civil penalties.(16 U.S.C.1001,1010,1012;31 U.S.C.3729,3802) Board Chairman's Name(type) S' to `'t re Date Murk DeSduln' r form HUD-5257 0195) Previous edition is obsolete ref.Handbook 7575.1