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HomeMy WebLinkAboutMINUTES - 02252003 - C65-C69 ........I....................................-...-....... .................................. TO: BOARD OF SUPERVISORS CONTRA COSTA FROM: Scott Tandy, Chief Assistant County Administrator COUNTY DATE: FEBRUARY 25, 2003 SUBJECT: California Arts Council State-Local Partnership Program SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Chair of the Board of Supervisors to apply for and accept from the California Arts Council State-Local Partnership Program a grant in the amount of $40,000 to the Arts and Culture Commission for general operating support in fiscal year 2003- 2004. FISCAL IMPACT: A match of $40,000 is required by the County and is being included as part of the Proposed Budget for fiscal year 2003-2004. However, this match is predicated on grant funding being available for the California Arts Council at the State level in 2003-04 and approval of the County Proposed Budget by the Board of Supervisors. BACKGROUND/REASONIS) FOR RECOMMENDATION(S): The Arts and Culture Commission (AC5) was established by the Board of Supervisors as an official County commission responsible for improving cultural life and arts opportunities for Contra Costa residents. AC5 applied for and received funding from the California Arts Council State-Local Partnership Program in July 1995. The current application, a request for funding in fiscal year 2003-2004 marks the ninth consecutive year of the partnership. General operating support provided by the California Arts Council ensures implementation of local arts programming predicated upon effective, broad-based community assessme t and planning. CONTINUED ON ATTACHMENT* --YES SIGNATURE: -RtCOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF 46ARDItOMMITTEE —.-APPROVE —OTHER SIGNATURE(S)",,, ACTION OF BOAA11b APPROVED AS RECOMMENDED &,OTHER 7 VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT,,i TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: CAO,Scott Tandy 1i I CC: County Administrator ATTESTED , #I)kUk4W C� CCC Arts&Culture Commission JOHN SWEET15N,CLERK(OF THE BOARD OF SUPERVISORS A,7 COUNTY ADMINISTRATOR 'Imp-UTY 1. ORGANIZATIONAL INFORMATION -AC5 - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Usemame assigned to you and your self selected Password. Make sure that you save each section as you complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response first in Microsoft Word, or another software program;',use Word Count function in Tools to count characters. Save work and cut-and-paste into the online grant document. ORGANIZATIONAL INFORMATION On this page, briefly describe only the following points: (a)the organization's history and purpose; (b) its relationship to local government (organizations that are city or county commissions should explain their government structure); (c) how the arts agency obtains community input; (d) the profile of the artistic community in the county served by the arts agency. if you are a first time applicant include history of community cultural planning, and or other issues relevant to your County or agency. (Maximum: 5,000 characters, or approximately 1,000 words) a) HISTORY AND PURPOSE. The Arts and Culture Commission of Contra Costa County (AC5), created by resolution of the County Board of Supervisors in December 1994, is „dedicated to advancing the arts in ways that promote communication, education, appreciation, and collaboration throughout Contra Costa County, so that we may grow creatively as a community that preserves and celebrates our diverse cultural expression." AC5's purpose is to provide resources and services that support and nurture arts and .................................... culture organizations and artists in the County. The Commission does not itself provide programming, but supports organizations and institutions that do through strategic efforts that provide an infrastructure for arts and cultural activity throughout the County. Since its inception, AC5 has pursued various strategies aimed at increasing the visibility of the arts throughout the County including collaborations with local governments and businesses; presentation of symposia and summit meetings; and publication of newsletters and a website. Through these efforts, AC5 is utilizing the arts to build bridges of understanding among the many diverse cultures of the County. In 2000, AC5 undertook the development of a comprehensive County Cultural Plan, which was adopted by the Board of Supervisors in January 2001. The Plan is serving as a multi-year blueprint for strengthening arts and culture resources throughout the County. b) RELATIONSHIP TO LOCAL GOVERNMENT. AC5 is an officially chartered County commission and, as such, receives funding from the County General Fund and extensive in-kind support from all five of the County Supervisors, supervisorial staff, and key County administrative staff. The agency's office in Martinez, Morrow House, is an in-kind donation from the County. The nine Commissioners represent the five Supervisorial Districts (plus four At-Large positions). In 1997, AC5 created the Friends of AC5, a tax-exempt entity aimed at increasing public support for the agency's mandate. AC5 works with local governments on fulfillment of its purpose. Strategic alliances have included work with the Richmond Arts and Culture Commission on its Neighborhood Arts Mini- Grants Program and its Cultural Master Pian update; continued development of an Art in Public Places policy as part of the County Capital Facilities Program; and participation in the development of programs to be developed in association with the County Afterschool Task Force and Children and Families Policy Forum. c) COMMUNITY INPUT. AC5 receives input from its constituency through the five district Arts Alliances. The Cultural Planning process also provided AC5 with a vast amount of information about the County's resources and ongoing needs; two task forces were created to address the priority issues of arts education and communications. AC5's staff meets with Alliances and/or the two task forces as needed to get feedback on issues specifically affecting artists and arts organizations in each of the five Supervisorial districts. Local arts agencies such as the Antioch Arts Commission, Walnut Creek Cultural and Community Services, Pleasant Hill District Arts Commission, Martinez Arts and Library Commission, Pittsburg Arts Collaborative, Richmond Arts and Culture Commission, and the City of San Ramon Parks and Community Services also provide input. d)ARTISTIC COMMUNITY SERVED. Research conducted as part of the Cultural Planning process found more than 450 organizations, from major cultural institutions to the County Fair and folk dance groups, and thousands of individual artists. The arts in Contra Costa County focus strongly on education, outreach, and special populations, and reach a vast audience, totaling at least 2.8 million each year. There is a substantial spread of artistic disciplines that suggests a broadly diverse artistic community, especially the presence of less common disciplines such as literature and media. While performing arts constitute the three most frequent disciplines, nearly one- quarter of all organizations in the County provide visual arts programs. There is a wide spread of established and emerging organizations, and a broad spectrum of budget sizes, typical for a large arts and culture community. REQUEST NARRATIVE 1. Summarize your request: (Maximum 500 characters, or approximately 100 words) The Arts and Culture Commission of Contra Costa County (AC5) seeks renewed CAC funding of$40,000 to support core staff salaries, facilitation of arts education programming, and maintenance of vital communications tools. 2. Within the space allotted describe how your agency meets the funding criteria: a) Local Arts Networking and Facilitation. Discuss how your agency serves as a resource for local cultural activities, for artists, organizations and the community. b)Accessibility. Describe how the diverse demographic communities within your county contribute to program planning and organizational policy. Describe how your organization is a catalyst for increasing cultural exchange and understanding. Describe the geographic characteristic specific to your county. Describe the economic base of your county. c) Managerial and Fiscal Competence. Discuss your agency's salary and benefits policy. Include access to official and unofficial staff training and professional development. (The county Partner must have a written agreement with its director, which delineates salary and benefits, such as vacation, sick leave, retirement, and other benefits.) Describe your board's expertise in the arts, management, business, education, non-profit and/or government public _... . ..._....._ _ ......... ......... .__...._. __.._... ......... ................... .. .. ........ ........ ......_.... ........ ... .. ........ ........ ....... ......... ........ .. policy, public relations and marketing. Also describe your board's demographic and geographic representation. Describe your local government's annual financial commitment. Describe the diversity of your income sources. If your matching requirement is less than 50%, describe your plan to reach a 50% match in the future. Discuss your county's strategic plan or your plan for creating one. Discuss your agency's decision-making and conflict of interest policies and procedures. (Maximum: 7,500 characters, or approximately 1,500 words) a) LOCAL ARTS NETWORKING AND FACILITATION. AC5 is committed to playing a convening, communicating, and facilitating role in the identification of issues and opportunities surrounding the arts in the County,and to increasing the general awareness of those issues in the community. In fulfillment of the goals of AC5's overall purpose to be a communication and advocacy nexus for the County, the agency undertakes a variety of networking and facilitation activities aimed at increasing arts and cultural activity in the County. These activities include formation of district Arts Alliances comprised of artists, arts organizations, and interested citizens to allow for grass roots participation in AC5 efforts in each Supervisorial district. The five AC5 Arts Alliances are based in each district of the County, and provide a continual flow of community-based input for the Commission and the staff through the active involvement of key arts and community leaders. These activities include presentation of symposia, summits, and roundtables on topics of relevance to AC5's constituents. In 2000, with the active involvement of County artists and arts organizations and partnership with CAC and CALAA, AC5 hosted a full-day symposium "Seeking Creative Solutions in the 21 stCentury" as part of Arts Millennia, a Countywide celebration of the arts. A similar event is being planned for 2003. Since October 1996, AC5 has presented annual Arts Recognition Awards honoring individuals who have had far-reaching impact on the arts in Contra Costa County. AC5 also presents the annual California Art Scholars Medallion Ceremony honoring local students selected to attend InnerSpark, the California State Summer School of the Arts. A comprehensive and inclusive County Cultural Plan was developed in 2000 to help AC5 and the Board of Supervisors implement an artistic and cultural agenda over the next decade. Adopted by the Board of Supervisors in January 2001, the Cultural Plan is a proud achievement for the agency, and is serving as a multi-year blueprint for strengthening arts and culture resources throughout the County. In fulfilling one of the priority recommendations of the County Cultural Plan, AC5 regularly provides information and advice to local municipalities in Contra Costa County about creating their own art councils or other infrastructures to support local cultural activities. To promote technical assistance opportunities AC5 produces a quarterly online newsletter, a bi- monthly electronic listserv, and an arts resource directory in both a downloadable format on the AC5 website and for purchase at a minimal cost on CD-ROM. AC5 is an active member of Americans for the Arts, California Assembly of Local Arts Agencies, and California Arts Advocates, and disseminates information gained from those resources and from a variety of online professional newsletters to artists and organizations through its print and electronic communications tools. b)ACCESSIBILITY. Access to the arts is one of AC5's highest priorities. AC5 is committed to ensuring that the diverse multicultural and multiethnic populations of the County are represented in plan ning,development, and ......... ......... ._....... ......... ......_. ._-..... ................. .. ....... .. ..... .......... .......... ........ ....__ .......... ......... ........ . ..... implementation of arts and cultural programs. AC5 serves a County of nearly one million residents, a population that is growing dramatically and is continuing to diversify culturally. The demographics of the County include the full spectrum of income levels and age brackets, from new families to retirement communities, and from the very poor in the barrios of Richmond and San Pablo to the very affluent in the gated community of Blackhawk. The region covers a socio-topography that varies from heavy industry along the coastline to rural farmland in East County to upscale executive business parks in the San Ramon Valley and thriving commercial centers in Central County. These demongraphic characteristics only hint at the County's true diversity, however, because it Contra Costa's cultural and ethnic pluralism that is so extraordinary. The population includes African- American, Anglo, Asian/Pacific Islander, East Indian, Latino, Native American, and Portuguese citizens throughout the County. Commission activities related to accessibility include the facilitation of collaborative arts programming. AC5 has from its inception developed collaborative arts programming with other government agencies, including: presentation of an ongoing program of rotating art exhibitions in the Board of Supervisors Chambers and other areas in the County Adminisration building; development of a partnership with Contra Costa Television (CCTV)which includes culturally diverse programming; and a partnership with County Administration to provide technical support to community agencies, who are in turn providing arts and culture curriculum within a comprehensive after-school program for children in underserved communities throughout Contra Costa. c) MANAGERIAL AND FISCAL COMPETENCE. AC5 is governed by a nine- member volunteer Commission {presently there are two vacancies, to be filled by the respective district Supervisors) appointed by the County Board of Supervisors, overseen by the Office of the County Administrator, and managed by a professional staff, currently led by Interim Administrative Manager Karen Ciraulo. With the exception of bookkeeping activities, Karen has assumed all other duties of an Executive Director(including administering monthly Commission and Committee meetings, communications, some grantwriting, work with County Administrators, program management,office management, staff supervision, and event coordination). Commissioners have assisted in the interim by volunteering work, and contributing expertise and guidance. The Executive Director position involves a written contract with the County but no benefits package. Professional development training for the Executive Director is a budgeted line item in the agency's annual budget. The Board of Supervisors annually appropriates funds as a dollar-for-dollar match of state and federal grants awarded to AC5. Other sources of support include foundation grants and corporate contributions. The Commission also contracts with Bookkeeper Barbara Nash; Exhibitions Curator Dorrie Langley; Nancy E. Quinn and Associates, a professional arts management and fundraising firm; and Benjamin Long, website developer and consultant. Commissioners represent not only the five Supervisorial districts, but also represent critical areas of arts, business, and community expertise. Among them are corporate executives, marketing experts, arts and community activists, long-term arts supporters, representatives of education, parents, city employees, and representatives of key constituencies within the County. Commissioners and staff are committed to further developing their knowledge of arts issues and skills in guiding and managing such an agency. The Commission's decision-making process is limed inextricably to The Brown Act of the State of California and Open Government Ordinance of Contra Costa County. RETURNING APPLICANT In the space below, answer the following questions, (Maximum: 3,000 characters, or approximately 600 words) 1. Describe significant staff, budget, and/or programming changes since the last fiscal year. In the spring of 2002, Executive Director Marga Cowan departed the Commission to pursue a position at the CAC. Karen Ciraulo, who was interning at the time, was promoted to Interim Administrative Manager. The Commission then began the process of searching for a new Executive Director. Due to both state and county budget issues in FY 2003, the Commission's search for a new Director was put on hold for several months in mid- and late-2002 until general operation funding became secure. Despite this and other related setbacks, it is expected that a new Director will be in place before the end of March 2003. The County Board of Supervisors and Administration note that the severe state budget deficit experienced in FY 2003 and further projected cuts in FY 2004 will have a significant impact on County General Fund revenues. However, AC5 anticipates a FY 2004 County General Fund appropriation of$40,000, to match CAC grant funds. 2. Respond to panel comments of 2002-03. (if ranked 3+ or lower) BUDGET -ACS -SLP030026 This budget page is to cover four full years, 12 months per year. If your fiscal year corresponds to the calendar year, include budgets for the end year in each period heading listed. Month Fiscal Year Begins July Operating Budget Only 1. income 00-01 01-02 02-03 03-04 (actual) (actual) (current) (projected) A. Contributed 1. Federal Government 5,720 0 0 0 2. State Government 42,192 81,645 30,000 40,000 3. Local/Municipal Government 74,000 52,000 52,000 40,000 4. Individual Contributions 0 0 0 0 5. Business / Corporate Contributions 5,000 5,000 0 2,000 6. Foundations 38,600 15,000 0 15,000 7. Memberships 0 0 0 0 8. Fund-raising events (gross) 500 0 0 0 9. Other 0 0 0 0 Subtotal 166,012 153,645 82,000 97,000 B. Earned 10. Admissions 0 0 0 0 11. Touring 0 0 0 0 12. Contracted Services 1,600 0 1,000 1,000 13. Tuition /Workshops 0 0 0 1,000 14. Product Sales/ Concessions 0 0 0 0 15. Investment Income 0 0 0 0 16. Other 0 0 0 0 Subtotal Earned 1,600 0 1,000 2,000 17. Grant total income (A+B) 167,612 153,645 83,000 99,000 11. Expenses A. Personnel 18. Artistic Full-time 0 0 0 0 Other Artistic 1,000 2,580 332 1,000 19. Administrative Full-time 47,500 48,913 13,500 47,000 Other Administrative 78,900 32,624 10,214 14,700 20. Technical Production Full-time 0 0 0 0 Other Technical Production 0 0 0 0 Subtotal Personnel 127,400 84,117 24,046 62,700 B. Operating Expenses 21. Facility Expenses 1 Space Rental 9,771 116 0 150 22. Marketing 25,840 8,424 916 1,000 23. Production/ Exhibition 0 0 0 0 24. Travel 1,000 672 0 600 25. Fund-raising Expenses (gross) 3,842 5,000 1,424 5,000 26. Other(if greater than 10% of budget, you must enter a schedule 0 0 0 0 below) Subtotal Operating Expenses 40,453 14,212 2,340 6,750 27. Total Expenses (A+B) 167,853 98,329 26,386 69,450 Ill. Surplus/deficit at year end (item -241 55,316 56,614 29,550 17 minus item 27) IV. Carryover fund balance at 0 -241 55,075 111,689 beginning of year; surplus/deficit V. Accumulated surplus/deficit(item Ill plus item IV; if appropriate, describe below under Budget Notes -241 55,075 111,689 141,239 the plan to reduce deficit or utilize surplus) VI. Other net adjustments to operating 0 0 0 0 budget (explain in notes below) VII. Balance at year end (item V plus -241 55,075 111,689 141,239 item VI) Vlll. Balance of endowment fund (if applicable) 0 0 0 0 IX. Cash Reserve 0 0 0 0 X. Balance of non-operating capital fund(s) (if applicable) 0 0 0 0 XI. Loan(s), outstanding (specify 0 0 0 0 nature of loans in notes below) XII. In-kind contributions (included schedule in notes if greater than 10% 0 0 0 0 of total income) XIII. Pass-through funds (i.e., as fiscal agent, etc.) 0 0 0 0 Budget Notes and Schedules You are required to provide budget notes to explain significant changes (10 percent or more) in income and expense line items from year to year. (Note: Unexplained changes in income or expenses and surplus/deficit positions from year to year may reflect negatively on your application.) I.-A.2. State Government. AC5 did not apply for arts education grants after FY 01-02. However, they plan on applying for LAEP during FY 03-04, hopefully receiving funds at the beginning of FY 04-05. I.-A.3. Local Government. AC5 anticipates that the County will mate dollar-for- dollar the State-Local Partnership award, although County Administration predicts further cuts in their FY 03-04 budget. I.-A.5. Business / Corporate Contributions. AC5 is currently working to submit an application requesting $2,000 from Autodesk in support of website maintainance costs. If approved, funds would be allocated for FY 03-04. I.-A.6. Foundations. The Commission will work with fundraising consultants Nancy Quinn and Associates to create a grantwriting plan for FY 03.04, most likely focusing on arts education program(s). I.-B.12. Contracted Services. County Administration will pay AC5 a total of $2,000 for services rendered on the Afterschool4All pilot program. This will be paid as $1,000 in FY 02-03 and $1,000 in FY 03-04. I.-B.13. Tuition /workshops. AC5 will hold an Arts Symposium in 2003. Expected revenue is based on a similar event from FY 99-00. II.-A.18. Other artistic. In FY 01-02, aritsts on the LAEP Advisory Committee were paid stipends totalling $1,580. The Exhibtions Curator fee is $1,000 for coordinating 6 exhibitions in the Board of Supervisors Chambers. II.-A.19. Other Administrative. AC5 is currently operating without an iExecutive Director. The Interim Manager has assumed most of the Director's duties since May 2002. It is anticipated that a new Director will be hired by the end of March 2003. Annually contracted salaries include a Bookkeeper, Exhibitions Curator, and Website Consultant. II.-B.25. Fundraising consultant fees will be paid in Fiscal 2003 an 2004 through the County Grant Revenue Improvement Program (GRIP), instead of through the AC5 operating budget. V. Accumulated Surplus. AC5 plans to utilize this surplus by increasing its infrastructure; hiring an arts education coordinator is a high priority. 3. GRANT BUDGET -ACS -SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Username assigned to you and your self selected Password. Make sure that you save each section as you complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response First in Microsoft Word, or another software program,; use Word Count function in Tools to count characters. Save work and cut-and-paste into the online grant document. A. Salaries Date of Pay CAC/SLPP Grant Applicant Match Executive Director 47000 23500 23500 Assistant/Associate 0 0 Director Other Staff 6624 3312 3312 Artistic (include production and 8500 4250 4250 technical personnel) Outside Professional 5000 0 0 Services Subtotal 31062 31062 B. Operating Expenses Rent Space 0 0 Rental Equipment 0 0 Office Expenses 8338 8338 Travel (in state) 600 600 _ _........ ......_..._...._.. _........ ......... ......... ......... ._...._.... .._....._.. .. ......... ........_.. ......... ......... ....._........_...... _ ...... ............. ._. _ _ _. . _._ __. . __ Other (specify) 0 0 Subtotal 8938 8938 Regranting 0 0 Grand Total 40000 40000 C. Source of Match (identify sources of income in i Match % of (Application Match column) 'Matching r Dollars Local Govern ment/CountY f ' '$40000 00% i Local Government/Cities $0 0°/a Foundation/Corporate Contributions $0fj�0°l0 Private Contributions $0 0% Earned Income $0 0 to 0 IF In-Kind (applies to counties with less than $0 0°(0 !200,000 population) Other(specify) $0 0°la TOTAL MATCH 1�4 06 4. STAFF -ACS - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so lona as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Username assigned to you and your self selected Password. Make sure that you save each section as you;complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. Staff Information Staff Job Title FT Total One Member or Hours Paragraph PT Worked Blo Karen began her work at AC5 in early 2002 as an intern on the Commission's arts education planning project. After the departure of Executive Director Margo Cowan in April, Karen was promoted to interim Manager. She has an MA in Arts Administration from Golden Gate University and a BFA in Film Animation from California Institute of the Arts. Dorrie has been involved with AC5 since 1994, as part of the panel that helped establish this organization. She began contract work as curator shortly Dorrie Exhibitions Paid less thereafter. Langley Curator PT than 10 Dorrie is an artist, a community arts activist, is the Chair of the Martinez Arts and Library Commission, and is on the Board of _.... ....._._. ......... ......... ......... ......... .............._......... ......... ......... ......... ......... ._....... ........_......_._._... ..............__.......... ............. .... _.... .......... ....._..... .._. .. ....... Directors of the Martinez Arts Association. Ben is a professional website developer and consultant from Modesto who joined AC5 in 2002. A freelance consultant, Ben also works as a Product Website Manager for Benjamin Developer 1 Paid less EPASS at Long Consultant PT than 10 Ellie Mae, Inc., an online mortgage affiliate in Pleasanton. He has contributed his work to the websites of many major companies including Toyota Motor Sales, Bank of America, and Lexus. Barbara started at AC5 as a volunteer in April of 2002. After Executive Director Margo Cowan departed, Barbara was offered a paid position as bookkeeper. She has a BA in Art from San Francisco State University. Nancy Quinn is a 1983 graduate of the Arts Management Program at the UCLA Anderson School of Management, under whose auspices she completed a six-month management internship at Nancy E. Development New York City Quinn and and Paid less Ballet. She Associates Organizational PT than 10 has 20 years Consultants of development and arts administration experience and serves a broad range of small and mid-sized arts companies in the San Francisco Bay Area. NEQ &A has worked with AC5 since 1997. Volunteer Information Type of Volunteer Number of Total Hrs Support Volunteers Per Donated per Year Year (approx) Artistic Administrative 9 1000 Technical 5. PROGRAMS -AC5 - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Username assigned to you and your self selected Password. Make sure that you save each section as you;complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response first in Microsoft Word, or another software program, use Word Count function in Tools to count characters. Save your draft as a "text" document, then cut and paste into the online grant application. CURRENT PROGRAMS DESCRIPTIONS Using the space provided describe the current agency programs. (Maximum: 2,500 characters, or approximately 500 words, each). If not applicable, write "N/A" 1. Regranting: (must also complete Section 6) NIA 2. Technical Assistance Technical Assistance is one of the priority recommendations identified in the County Cultural Pian; specifically, that AC5 provide training and information for organizational and professional development, utilizing existing training and information resources when available. Recognizing the amount of quality technical assistance programs already offered in the San Francisco Bay Area, the Commission views its role as primarily to help publicize existing resources and connect organizations and individuals with those services. To promote technical assistance opportunties AC5 produces a quarterly newsletter, a bi-monthly electronic listserv, and an arks resource directory in a downloadable online format, which is also available on C©-ROM. 3. Touring Presenting N/A 4. Galleries/Exhibitions Accessible to the Public Since 1996 the Commission has presented rotating exhibitions of work by local artists in the County Board of Supervisors Chambers and district offices, and in 1999 developed a partnership with the Consolidated County Courts to exhibit student art in the County Courthouse and involve youth in the creation of a large scale mural in the juvenile detention facility. AC5 is currently in discussions with Administration officials regarding a possible expansion of exhibited artwork on the main floor of the County Administration building. 5. Percent for Art Ordinance/Art in Public Places Program AC5 staff and members of the Public Art Committee serve on a planning committee for the Art in the Courthouse project, focused on integrating art into the new Family Law Center. Activities in 2002 have included the planning and execution of a fundraiser, designed to . ... ....................................................................................................................................................................................... ......... ......... ......... ......... ......... ...._.... ......... ............ ........._.................._._....__........... raise money for a signature sculpture piece for the front of the building. This fundraiser showcased many County artists, giving them an opportunity to introduce themselves and sell their work to a wide range of citizens. The Law Center is due to open in April of 2003. 6. Arts in Education (must also complete Section 7) In FY 2001-2002, AC5 was awarded LAEP funding in the amount of 34,375. This funding was used to complete Phase I of a LAEP project, in which the Contra Costa County Office of Education agreed to partner with AC5 to ultimately create a "Master Plan" for arts education throughout the county. In summer of 2002, hired consultants met with eleven interested school districts to conduct assessment interviews. Although this Phase was successfully completed, it was determined that AC5 could not apply for a second year of funding, because the County Office decided to end the partnership. After much discussion and re-evaluation, AC5 has decided that it wishes to continue the LAEP program, albeit in a different capacity than originally planned. The Commission plans to spend the rest of calendar year 2003 working to form a strong relationship with one of the intereseted school districts, with the goal of partnering with them and applying for LAEP at the beginning of calendar year 2004. AC5's involvement with the County's Afterschool4All program has also proved to differ from original planning, yet has been successful in its execution. Beginning in August 2002, AC5 has worked with County Administration to provide technical assistance to a number of community agencies, who in turn are ....11.11 ... ...... ......... ......... .............................. ......... ......... ......... ......... ......... ..._..... .........................................._........................................................ providing comprehensive after school programming to over a thousand children in underserved areas throughout the county. AC5 has written a service plan and budget, has provided support for a county-wide arts and culture workshop, and has met with all of the agencies to assist them in incorporating arts activities into their programs. Through Exemplary Arts funding received in FY 2001-2002, AC5 has been able to purchase valuable arts education standards materials from the California Department of Education and distribute them to the participating agencies and County Program staff. AC5 purchased additional materials for LAEP planning and/or workshops related to K- 12 and after school arts education for this year, also through Exemplary Arts funding. 7. Newsletter/Calendar/Information Services (i.e., directories, mailing list, resources library) In November 2002, AC5 unveiled a new, improved version of its website, with the help of an off-site website developer and consultant. The enhanced site features frequently updated documents, faster download speeds, and clear, concise information to assist and inform the county's wide range of arts constluents and all citizens. AC5's quarterly newsletter, ArtBeat, is being produced for an online format, in addition to being part the new listserv. By eliminating printing and postage, the Commission will save thousands of dollars annually. The site also features the first-ever Countywide arts resource directory published in a downloadable format, and includes a form to order the directory in CD-ROM format at a minimal cost. 8. Fairs/Festivals (sponsored by applicant) N/A 9. Conferences (sponsored by applicant) The Commission participated in the _........ ......... ......... ......... ......... ......... .._...__. ... ........ ........ ........... ......... _......._... .._........_. ......... ......... ......... ................................ planning of two workshops in 2002. The first, a County-wide "Lights On Afterschool" presentation in October, focused on organizations in Contra Costa who successfully provide afterschool programming which includes visual or performing arts. In November 2002 AC5 co-sponsored, with East gay Community Foundation, a workshop for teachers and arts professionals featuring Dr. David Sousa, a noted expert on brain development and education. The topic was "Brain Development and the Arts." 10.Other: AC5 continues its partnership with Contra Costa Television (CCTV), the County governmental and educational cable channel. CCTV videotapes AC5's annual arts recognition awards ceremony, arts scholars awards, other workshops and events, and will tape AC5's upcoming symposium. Brief Description of New Programs, Services, or Activities Planned for FY 03-04. (Maximum: 2500 characters, or approximately 500 words) AC5 will pursue the following external goals in FY 2003-2004: 1. To continue to implement the County Cultural Plant, focusing particularly on the policy recommendations of arts education and communication; 2. To play a convening, communication, and facilitation role in identifying issues and opportunities, and increasing the general awareness of these issues in the County; 3. To advocate for increased funding for arts and culture with governmental and other potential funders, especially during this difficult economic situation; 4. To extend the reach of AC5 into diverse geographic and ethnic communities in Contra Costa County. The internal goals affirmed by the Commission .......................................................................................................................................................................... . . ...... ......... for implementation in FY 2003-04 are: 1. To strengthen the internal capacity of the Commission; 2. To develop sustained sources of unrestricted income; 3. To develop a Diversity Policy. AC5 will present an Arts Symposium in 2003, similar to the 2000 event held in San Pablo. The topics will be pertinent to the current challenges faced by those involved in the arts. As with previous symposia, a broad representation of arts leaders will be included in planning to ensure that topics reflect the full diversity of arts needs and interests in the County. 7. ARTS IN EDUCATION -ACS - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Username assigned to you and your self selected Password. Make sure that you save each section as you complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed:the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response first in Microsoft Word, or another software program, use Word Count function In Tools to count characters. Save work and cut-and-paste into the online grant document. Arts in Education Allocation State-Local School/Collaborator A. Amount allocated in FY $39375 $0 B. Amount allocated in FY $15000 $10000 C. Amount projected for FY $0 $0 2. For FY 2001-02, answer the following: A. Payment to Artists $0 Number of artists 0 Administrative Salaries $24470 Number of sites 0 ......... ......... ......... ......... ......... ......... ......... ......... ......... .._... ... ...................__ ...__.... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Administrative Salaries $24470 Number of sites 0 Estimated number of students Operating Expenses $9375 served 0 Total AlE Program $39375 Budget: Answer each question with a maximum of 2,000 characters, or approximately 400 words. 3. State your agency's Arts in Education philosophy or mission statement. The priority policy recommendation of the County Cultural Plan adopted by the Board of Supervisors in January 2001 is development of"a comprehensive and inclusive visual and performing arts education program in Contra Costa County schools that strengthens students' and teachers' basic skills and knowledge;" specifically, AC5 "should take a leadership role in championing and supporting 1)existing and new arts education programs, 2) the efforts of local school districts to reintroduce comprehensive arts education into the classroom, and 3) efforts to provide arts education and lifelong learning in the arts in other community settings." 4. Describe the artist screening process including the criteria for judging the artist's professional qualifications. In planning for the upcoming LAEP project, AC5 will seek input on developing criteria and best practices from the LAEP Advisory Committee and representatives of the County's model arts education providers, Walnut Creek Civic Arts Education and the East Bay Center for the Performing Arts in Richmond. Participating artists and arts organizations will be selected on the basis of demonstrated artistic merit, skill, and experience in working with children and youth in school and community settings. 5. Describe the agency's artist training and orientation process. AC5 and the LAEP Advisory Committee will continue to work with the East Bay Community Foundation's ARTS Ed program, which provides professional development opportunties for artists and teachers in free monthly training workshops offered through its East Bay Arts Education Network. ARTS Ed (Arts Resources and Training Serving Education in Communities and Schools) also sponsors specialized forums with nationally recognized arts education professionals to share knowledge and best practices with artists, teachers, administrators, parents, and youth developers, and establish new relationships to build the infrastructure for a long-term, comprehensive arts education system in the East Bay region. 6. Describe how the training reflects the State Department of Education's Visuai and Performing Arts Framework. AC5 and the ARTS Ed program are committed to advancing the State Department of Education's Visual and Performing Arts Framework and devotes special attention and training to working with teachers and artists to develop curriculum aligned with the CDE Visual and Performing Arts Content Standards and locally developed and adopted VAPA standards based on the CDE Framework and Standards. These materials were distributed to partners and emphasized for inclusion in afterschool activities by AC5 throughout the Afterschool4All program in 2002. 7. Describe how the agency collaborates with schools and/or community (non- school) agencies. The LAEP Advisory Committee is comprised of 12 members, selected from professional artists, arts specialists, administrators, and representatives from the key arts education organizations in the County. The primary focus of the LAEP assessment process in FY 2002 was determining the commitment and capacity of the County's 18 local school districts to adopt and implement'the VAPA'Standards. This information will help the AC5 and the Committee determine which school district will be the best candidate for partnering with AC5 for the next LAEP grant period. AC5's involvement with the County"'Afterschool4All" pilot initiative has led to collabations with several community agencies from throughout the county. These agencies include: The Mt. Diablo Unified School District, Pittsburg Preschool and Community Council, Planned Parenthool Shasta-Diablo, and YMCA of West County. By helping these agencies identify local arts resources and organizations to provide service, AC5 has been able to assist in the delivery of quality arts and culture activities in underserved county regions including Pittsburg, Bay Point, Richmond, and Concord. 8. Amount Awarded from CAC. i FY02 03' AIR. .e �.._._.__.. LEAP $34375 0 demonstration $0 _ (Exemplary �20000��0 8. BOARDS -AC5 - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Usemame assigned to you and your self selected Password. Make sure that you save each section as you complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response first in Microsoft Word, or another software program; use Word Count function in Tools to count characters. Save work and cut-and'-paste into the online grant document. Provide the following information and indicate officers. Board of Directors Name City of Professional or Member Years of Residence Avocational Since Service William R. Walnut university 2000 3 Frey, Ph.D. Creep Professor, Patricia L. Alamo Business 2001 2 Gulliford Marketing Rebecca Antioch City Analyst! 2002 1 Ines Project Community Arts Activist University Staff Adele P. Hercules Member , 1999 4 Laput Filipino Mance Instructor Communications Robert R. Executive Rezak Concord (Retired), 1995 3 Community Arts Activist Roberta Arts Journalist & Seabury Diablo Facilitator, 1999 4 Violist M.S. Student, Gerontology, Eileen Ward Lafayette Recreation and 2000 3 Cultural Tourism Specialist Advisory Board(s) Name Type of City of Professional or Member Years Susan Local Arts Lafayette Educator, former 2001 2 Linda Local Arts Oakland Art & Public Ed, 2001 2 Karen Local Arts Dublin Interim 2002 1 Laura Local Arts Martinez Assistant 2001 2 Velma Local Arts Brentwood Arts Mentor, 2002 1 Makaela Local Arts Martinez Drama Director, 2001 2 ''I'll'.-... ......... ......... ......... ......... ......... ......... ......... ......... _........ _ . . ..._._... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Advisory School pe9gY Local Arts Director of Marshburn Education Danville Communications, 2001 2 Advisory CCCOE Kathryn Local Arts Walnut Supervisor, Civic Yuasa Education 2001 2 Nelson Advisory Creek Arts Education Local Arts ARTS Ed Elena Director, East Education Oakland Director, 2 Ronquillo Advisory Bay Comm Foundation Hershell Local Arts West Education Richmond Visual Artist 2001 2 Advisory Susan Local Arts West Contra Wittenberg Education EI Cerrito Costa Education 2001 2 Advisory Fund William Local Arts Visual Artist & Yokoyama Education Martinez Instructor, Civic 2001 2 AdvisoryArts Education 9. E.D. SALARY -ACS - SLP030026 We understand that it may take several hours to complete the entire proposal. You may save portions of your work and return to complete the proposal later, so long as you submit the proposal before the deadline for your program. To return to your work, simply log in using the Username assigned to you and yourself selected Password. Make sure that you save each section as you complete it, before moving on to the next section. After clicking the Save Work button at the bottom of the page, click on the navigation link at the top of the page to access the next section to be completed. This section includes one or more questions with specific character limits for your responses. For each of these questions, if you exceed the character limit, portions of the response will not appear in your submission. For these questions, we recommend that you compose your response first in Microsoft Word, or another software program; use Word Count function in Tools to count characters. Save work and cut'-and-paste into the online grant document. Provide the following information and indicate officers. 1. The Executive Director(ED) of the applicant organization is employed by: 0 *County Government ... ......... ......... ......... ......... ......... ......... ......... ......... ......... _................... ........................ . ......... ......... ......... ...__.._. __........ ......... ......... ......... ......... ......... ......... o City Government (applicable only to Los Angeles and San Diego) 0 501(c)(3) nonprofit organization 2. The CAC, with the advice and guidance of review panels, strongly supports a minimum standard of compensation for Executive Directors in order to retain and develop qualified individuals to lead local arts agencies. To further this aim, Salary Augmentation funds were granted in FY 2001 -- 02 to sixteen State-Local Partners to enable them to raise minimum salary standards. In most instances this minimum standard was raised to $34,000. Please use the check off box to indicate the appropriate salary range for the Executive Director. $100,000 or above $90,000 to $99,999 $80,000 to $89,999 $70,000 to $79,999 $60,000 to $69,999 $50,000 to $59,999 * $40,000 to $49,999 $34,001 to $39,999 $34,000 Less than $34,000(please explain below: Maximum approximately 200 words or 1,000 characters.) 3. goes the ED`s compensation include benefits? Yes * No 4. if the ED's compensation does include benefits, check all applicable boxes: medical insurance dental insurance sick leave vacation leave personal leave (a category used in lieu of sick leave & vacation leave) retirement account to which the employee only contributes retirement account/fund to which the employer contributes the full or partial amount other(describe) (Maximum 100 characters, or approximately 20 words) 5. List the name, phone number, and e-mail address of ars authorized board member or government official who can verify the information on this page. William R. Frey, Ph.D. AC5 Chair (925 -7278 'Wrreyc ale rthlink.net illiam R. Frey, h �j, TO: BOARD OF SUPERVISORS Contra �. Mosta FROM: Dennis.M. Barry, AICP °`, County Community Development Director „ DATE: February 25,2003 SUBJECT: FY 2002 Housing Opportunities for Persons with HIV/AIDS (HOPWA,) Funding Agreement between the City of Oakland and County of Contra Costa. SPECIFIC REQUEST(S)OR RECOMMENDATIONS(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Deputy Director of Redevelopment, or his designee,to enter into a contract with the City of Oakland that authorizes the County to receive and administer$469,843 in federal funds from the Department of Housing and Urban Development, for housing and supportive services for low-income persons with HIV/AIDS. FISCAL IMPACT No General Funds impact. HOPWA Bands are provided to Contra Costa County from the Department of Housing and Urban Development(HUD)through the City of Oakland, as administering agent. BACKGROUNDIREASONS FOR RECOMMENDATIONS The National Affordable Housing Act(Public Law 101-625, approved November 28, 1990)authorizes the Housing Opportunities for Persons with AIDS Program(HOPWA)to provide states and localities with resources to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS and related diseases. CONTINUED ON ATTACHMENT: X YES SIGNATURE: j 4, RECOMMENDATION OF COUNTY ADMINISTRATOR C MMENDA<VON OF BOARD COMMITTEE ---APPROVE OTHER ` SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER 6 V VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT s` TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN» MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. 1 4 Contact: Kara Douglas, 335-1253 ATTESTED uG ` Orig: Community Development JOHN SWEETEN,CLEVC cc: County Administrator OF TIME BOARD OF SUPERVISORS County Counsel AND AUNTY ADMINISTRATOR Auditor-Controller jf� BY # i ,DEPUTY Approval of the contract with the City of Oakland will provide$469,843 to the County as administering agent on behalf of the Urban County' and other Contra Costa entitlement,jurisdictions (the cities of Antioch, Concord, Pittsburg, Richmond, and Walnut Creek). These funds may be used for acquisition, rehabilitation and new construction of housing; supportive services, housing information services; and certain other housing related activities for low-income persons with HIV AIDS.These funds will be allocated through a competitive application process with recommendations forwarded to the Board of Supervisors for final review and approval. I The Urban County is the unincorporated area of the County as well as the cities of Brentwood,Clayton,Danville,El Cerrito, Hercules,Lafayette,Martinez,Moraga,Oakley,Orinda,Pinole,Pleasant Hill,San Pablo,and San Ramon KD1\fs-cd\users$\sferman\Sara\HOPWA\fy 02 board order,doe Ctra TO: BOARD OF SUPERVISORS `fes`.- (��1 ». Costa FROM: Dennis M. Barry, AICD County Community Development Director 7 DATE: February 25, 2003 SUBJECT: AUTHORIZE SUBMITTAL OF A GRANT PROPOSAL TO THE U.S. ENVIRONMENTAL PROTECTION AGENCY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Community Development Director or his designee, in conjunction with the City of San Ramon, to execute all necessary proposals, applications, contracts, payment requests, agreements and amendments thereto for the purpose of securing up to $40,000 grant funds from the U.S. Environmental Protection Agency Region 9 to implement a green building program for residential construction projects. FISCAL IMPACT No impact to the general fund. REASON FOR RECOMMENDATION/BACKGROUND In November 2002, the County entered into a contract with Frontier Associates (hereafter referred to as Frontier) to develop and implement a green building program. Frontier received funding from the California Public Utility Commission to assist five jurisdictions in the Bay Area to develop green building programs by December 31, 2003. The funding from the PUC was granted to Frontier so that the funding could be used to provide Frontier's consulting services (up to 500 hours per selected jurisdiction) at no cost to the selected jurisdictions. Two of the jurisdictions that have been selected by Frontier are the City of San Ramon and the County. CONTINUED ON ATTACHMENT: X YES SIGNATURE:,*"I , —' LX4C -j tECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITT ,APPROVE OTHER SIGNATURE S Q,�,,� ACTION OF DON vii , .0- APPROVED AS RECOMMENDED X- OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT I HEREBY CERTIFY THAT THIS IS ATRUE AND AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. /1: r Contact: Kae Ono(925)335-1230 ATTESTED cc: Community Development Department JOHN SWEETE ,CLERK OF THE County Administrator's Office BOARD OF SUPERVISORS AND Clerk of the Board COUNTY ADMINISTRATOR BY:'- z ';DEPUTY Grark Proposal to U.S. EPA for Green Building Program -February 25,2003 Page 2 of 2 REASON FOR RECOMMENDATION/BACKGROUND (cont'd) The County green building program being developed in conjunction with Frontier Associates has two components. The first component involves incorporating green building techniques into County building projects; the Architectural Division of the General Services Department in conjunction with the County Administrator's Office is coordinating this effort. The second component involves the incorporation of green building techniques into private residential buildings on a voluntary basis; the Community Development Department (CDD) is coordinating this effort. Of the 500 hours of service to be provided to the County under our contract with Frontier, 200 hours will be allocated to the County building effort and 400 hours will be allocated to the private residential building effort. Successful green building programs are comprehensive and can be used across city and county boundaries due to the fact that builders and developers regularly do business in both the incorporated and unincorporated areas. The City and CDD have elected to combine efforts in the development of the voluntary private residential component of the green building program. By doing so, the combined effort will benefit the City and County because we can pool the City's 600 hours and the County's 400 hours for a total of 1000 hours of free consulting services from Frontier. US EPA Region 9 is soliciting grant proposals under their 2003 Resource Conservation Funds program. The goal of this funding opportunity is to promote recycling, solid waste reduction and energy conservation. The joint program will meet all elements listed above. The purpose of applying for this grant is to fund the joint program in 2004 when Frontier's free consulting service is no longer available. A joint application improves the County's chance to receive this grant. A two page pre-proposal is due on March 14,2003. EPA will notify finalists if they are selected to proceed to the next step,which will require preparation of a full proposal by April 4, 2003. Final proposal selections will occur by May 23, 2003. Maximum amount of funding available per application is $40,000, G:1Conserration\Kae\Deidra\Green Building-Revised Board order.doc TO: BOARD OF SUPERVISORS r. `;v iC?C1tra Costa FROM: John Cullen, Director Employment and Human Services Department ,I^ ._ L..0unty DATE: February 4, 2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT California Department of Education Child Development Services Agreement as amended to Decrease funding by $563,000 from $5,673,612 to an amended total revenue amount of $5,114,612 for FY 2002/2003. (Contract #29-070) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT California Department of Education Child Development Services Agreement as amended to Decrease funding by $563,000 from $5,673,612 to an amended total revenue amount of$5,110,612 for FY 2042/2003. (Contract#29-070) FINANCIAL IMPACT: Per Amended California Department of Education Agreement F2AP-2011 (Alternative Payment, Stage 2) County to receive a funding decrease of$563,000 from $5,673,612 to a total revenue amount of$5,110,612. BACKGROUND: The Employment and Human Services Department has been contracting with the California Department of Education (SDE) for over 25 years to provide child care services under the Child Care and Development' Services Program. These funds serve families who receive Child Protective Services, teen parents, children at risk of abuse and neglect, children with special needs and low income families. Due to mid-year State budget revisions, the Amended California Department of Education Child Development Services Agreement F2AP-2011 decreases the total agreement revenue amount by $563,000. CONTINUED ON ATTACHMENT: Y SIGNATURE: /� __ZRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER 1, r SIGNATURE(S): ACTION OF BOR ON s )( '; t i APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE _UNANIMOUS(ABSENT� 3 } AND CORRECT COPY OF AN ACTION TAKEN AYES: O S: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTEDv� : ✓. # U JOHNSWEETEN,CLERKi; F THE BOARD OF SUPERVISORS AND COUW ADMINISTRATOR Contact w $ tr '.,, io r cc: EHSD CONTRACTS UNIT(EB) COUNTY ADMINISTRATOR BY ✓ L✓ ; DEPUTY AUDITOR-CONTROLLER CONTRACTOR TO: BOARD OF SUPERVISORS �;-�': ' CONTRA COSTA FROM: John Cullen, Director �+ COUNTY Employment and Human Services DATE: February 25, 2003 SUBJECT: VESTIA/Service Integration Fiscal Sponsorship SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZED the Employment and Human Services Director, or designee, on behalf of the Service Integration Program (SIT), to APPLY for and ACCEPT a grant from the S.H. Cowell Foundation in the amount of$415,548 over three years partneringSIT and Volunteer and Emergency Services Team in Action (VESTIA) to utilize VESTIA's 501(c)(3) non-profit status for two SIT neighborhood-building projects manager positions at Bay Point Works and the North Richmond Empowerment Collaborative. FISCAL IMPACT: Funding for this project will be fully provided by the grant from the S.H. Cowell Foundation. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Public agencies requesting funds from the S.H. Cowell Foundation are required to have fiscal sponsors with 501(c)(3) status. In particular, this grant would provide funding sufficient to cover the wages, benefits and related costs of two full-time positions, the Bay 'Point Works (BPW) and North Richmond Empowerment Collaborative (NREC) Project Managers, over a three-year period. With the oversight of the two Project Managers, BPW and NREC have already made enormous contributions to the communities of Bay Point, North Richmond and "Old Town" San Pablo, including establishing and operating the Bay Point Community Career Center and the Verde Involving Parents Program. CONTINUED ON ATTACHMENT: _YE� SIGNATURE: j o RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOAR COMMITTEE "APPROVE OTHER SIGNATURE ACTION OF BO b N a_x1 <z(',moi, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A ?� UNANIMOUS{ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: ATTESTED ✓ y JOHN SWEET",CLERK OF THE BOARD SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO Nina Goldman,Service Integration Program Manager,x5-8503 _ 3 BY, 1 DEPUTY