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Home My WebLink AboutMINUTES - 02252003 - C131 ro. BOARD OF SUPERVISORS '. CONTRA FROM: BARTON J. G'ILBERT, DIRECTOR OF GENERAL SERVICES90. COSTA DATE: FEBRUARY 25, 2003 COUNTY SUBJECT: REQUEST TO PURCHASE A PATROL 'VEHICLE FOR TH � � SHERIFF-CORONER DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a patrol vehicle for the Sheriff-Coroner Department, County Service Area P-5. 2. AUTHORIZE the attached appropriation adjustments appropriating $1,200 of estimated salvage value and transferring $21,493 from the Sheriff-Coroner Department to General Services/Fleet Services. FINANCIAL IMPACT The estimated vehicle cost is $22,693 and will be financed by funds from salvage and the Sheriff- Coroner's budget. County Service Area P-5 will reimburse the Sheriff-Coroner Department after the purchase is complete. BACKGROUND The Sheriff-Coroner is replacing a patrol vehicle, which is four years old and has more than 85,000 miles. In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 'APPROVE _OTHER SIGNATURES.: ACTION OF$ �RON F 25, W03 APPROVED AS RECQMMENLtED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting Of SUPERVISORS ON THE DATE SHOWN. Fleet Management Division Auditor-Controller(via F/M) ATTESTED F'F:>�R77,Yry 25 Sheriff-Coroner(via F/M) JOHN SWEETENCL QF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY r DEPUTY F:1VehicleReplacementBoardOrders\SheriffDept\Patrol\80 PurchPatrolVehRoundh!IIP5DistFeb252003.doe FM:MAK Page 1 of 1 M382(10/88) VEHICLE AND EQUIPMENT REQUEST FORM (Use a separate request for each vehicle request) Department: Sheriff Date: 0911912002 Authorized Signatory: 1. Description of vehicle or piece of equipment requested: 2003 Ford Crown Victoria patrol unit 2. Reason for vehicle request: Roundhill District P-5 patrol unit,is over four years old and has 84,000 miles on it. 3. Funding Source: Ong#7655 Is an appropriation adjustment needed? Yes: xx No: 4. Is an alternative fueled vehicle acceptable?: Yes: No: XX If answer is no, reason clean air vehicle will not work: Emergency vehicle Size and/or fueling restrictions of clean air or hybrid vehicles limits range and operations. 5. If replacement vehicle, please show the following for vehicle to be replaced: vehicle number: 2800 odometer reading: 85.000 6. Reason purchase can not wait until next budget cycle: Vehicle exceeds patrol unit replacement standard on nears of service and will soon exceed mileage. Roundhill P-5 District Board is requesting replacement. FOR FLEET MANAGEMENT COMPLETION: 1. Inspection/evaluation by Fleet Management as to condition of vehicle: Date of Inspection: :`- Make: Model: Year: Depreciation: Salvage: 1 4 .� 3 Estimated cost of request: �!2 2 Condition of vehicle/equipment and life expe ancy: t •�< 2. Fleet Management Si tt 3. CAO Signatory: Approved: " Not Approved: 4. Date for Beard Carder 2 'S OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION /REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: Roundhill(P-5) BY Rich Woolard TITLE: Captain A.Request: Purchase new patrol vehicle to replace patrol vehicle#2800 B. Justification: Patrol vehicle#2800 has been in service for 4 years and.has 85,000 miles on it. C. Source and Amount of Funds Available: Hjwndhill P-5 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinaton RMart (1)Estimated Cost $22,700.00 2003 model Ford Crown Victoria (2)Radio $0.00 use existing radio (3)Laptop/Modem $8,500.00 Motorola Workstation 520 (4)Emergency.Equip. $3,012.00 emergency equip. (see attached list) (5)Cather $1,800.00 estimated G.S.D. labor charges Sub-Total $36,012.00 (6)Insurance Recovery $0.00 (7)Credit.Depreciation $0.00 (8)Credit-Salvage $1,200.00 salvage credit Total Funding Needed $34,812.00 Funding from Org. #7655 Recommendation: Approval By: Ray Ingersoll Title: Lieutenant Date} September 18, 2002 Reviewed and Initialed-Commander L4 Captain t" 3, ADM'INISTRAHON-FISCAL OFFICER Recommmd Not Recommended Comments: By: Titl Date: 4. ENDERS' t Approved Disapproved Signature: Date: lJ CITIZENS ADVISORY COMMITEE COUNTY SERVICE ARRA RS P.O.BOX"S ALAMO,CALLFORNIA%S07 November 12, 2042 Lt. Ernie Templeton Sheriff's Department Valley Station Alamo Plaza Alamo, California 94547 RE: Purchase of P-5 patrol vehicle Dear Lt. Templeton: Inasmuch as the current vehicle used by the officers of County Service Area P-5 is aging, this is to advise that this committee has approved the purchase of a new,patrol car. As additional equipment, the vehicle should include a fold-down cage, emergency lights mounted within, and a new computer. If any further equipment is deemed necessary, it will so noted at the bottom of this letter. Please use this as your authorization to immediately proceed with such purchase. If you have any questions and/or comments, please feel free to contact me. Very truly yours, CITIZENS ADVISORY COMMITTEE County Service Area, P-5 �z JEANNE G. TATE, Chair cc: P-5 Committee C"p5\111202 Hr authorizing purchase of patrat car .......I............................................................................................ ............... ....................................................................................... ........... lea: in ef's'011- 121102 Itr authorizing purchase'q.patrol car.doc December 11,-2002 Lt. Ernie Templeton Sheriffs Department Valley Station Alamo Plaza Alamo, California 94507 RE: Purchase of P-5 patrol vehicle Dear Lt. Templeton: Reference is made to our letter of November 10, 2009, requesting purchase of a new patrol vehicle for this District. It is the committee's decision that this purchase should be a 2003 model. It is further requested that no depreciation account be maintained by the County for future vehicle purchases. All additional equipment as noted in the previous correspondence (a fold-down cage, emergency lights mounted within, and a new computer) shall be included. Please use this as your authorization to immediately proceed with such purchase. If you have any questions and/or comments, please feel free to contact me. Very truly yours, CITIZENS ADVISORY COMMITTEE County Service Area, P-5 JEANNE G. TATE, Chair cc: P-5 Committee CIP-SNI 11202 W authorizing purchase of potra car - . . .......'. / ALIDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APROVAi.NEEDED BY- APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TrC 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT.Service Armes PI S 2863 led O OQP WMENDMIRE s,RGANiUTIi sus6,Acc3 w EXPENDITURE ACCOUNT DESCRIPTION <DECREASD INCREASE 7655 1011 Permanent Salaries 100,000 00 7655 2310 Non-Co Professional Svcs 20,807 00 7655 2131 Minor Computer Equipment 5,700 00 7655 5011 Reimbrusements-Gov/Gov 21,493 00 7655 6301 Reserve for Appropriations 148,000 00 7655 6301 Appropriable New Revenue 148,000 00 4263 4953 Autos&Trucks 21,493 00 0990 6301 Reserve for Appropriations 21,493 00 0990 6301 Appropriable New Revenue 21,493 00 TOTALS 169493 00 338,9861 DO APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To allocate unanticipated Fy 02/o tax revenues to more accurately reflect actual expenditures and to allow for DATE �f�'3 as4ulsitlon of new vehicle to replace vehicle#2 ,for P'S :U7 STRATOR: BOARD OF SUPERVISORS: YES: I, II, TIT, IV and V NO: Non sheriffs MAI W"Cer 2!3!03 WLE �► l r APMWWAnON Apoo 610 7 > BY: DA cS Aoa,JCIURNAt.N0. ...................................................................................... .......................................................................... CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: Service Area P1-l5fFieet.pps(0083) REVENUE ORGANUTION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE gDECREAS& 7655 9066 Special Tax-Police 128,000 00 7655 9029 Current Property Tax 20,000 00 4263 9951 Reim brusements-Gov/Gov 21,493 00 TOTALS1 169 493 00:1 0100 APPRMD EXPLANATION OF REQUEST AUDITOR-CONTROLLER. To appropriate unanticipated revenues from taxes and assessments In PI 5 Roundhill; and to appropriate funds BY: DATE transferred from PIS to GSD for replacement of vehicle#2800. COU Br DAT BOARD OF SUPERVISORS: YES:I, II, III,IV and V NO:NCNE Sheriffs 0a, Fiscal Officer 213/03 30MATURS< TITIJE 2/25/03 REVENUE ADJ. RAOO:---!51 02, BY: DATE JOURNAL NO. (M 8134 Rev.Z" AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGE'UNIT: GENERAL SERVICES ORGANIZAT10N EXMNDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUS-ACCOUNT End et Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 1,200.00 0990 6301 RESERVE FOR CONTINGENCIES 1,200.00 0990 6301 APPROPRIABLE NEW REVENUE 1,200.00 TOTALS: $1,200.00 $2,400.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate estimated salvage from equipment#2800. Date: o cra ISTRA f 'fy: Oats: BOARD OF SUPERVISORS YES: I,II,III, IV and V Deputy Director P NO: General Services 9/30/2003 NO SIGNATURE TITLE DATE By: r� j Date: 2/25/03 APPROPRIATION (M 8134 Rev.2l8B) Aw. jouRNAL NO 00 5 109 ........... ...... CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORAGANIZATtON REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 9922 SALE OF EQUIPMENT 1,200.00 TOTALS: $1,200.001 $ APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate estimated salvage on vehicle #2800. By: Date: CO MINISfOR By: Dat �, BOARD OF SUPERVISORS YES: 1JIJIIJV and V NO:NONE Deputy Director General Services 1/30/2003 74 'f8r.NATURE TITLE DATE By, I-WAOINUI Date: 21 5103 REVENUE ADJ. (M 8134 Rev,21W) JOURNAL NO, RAOO 09