HomeMy WebLinkAboutMINUTES - 02252003 - C118 TO: BOARD OF SUPERVISORS ' ' `'. CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: FEBRUARY 25, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE A SEDAN FOR THE BUILDING' +//0
INSPECTION DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a sedan for the
Building Inspection Department.
2. AUTHORIZE the attached appropriation adjustment transferring $9,740 of accumulated
depreciation.
FINANCIAL IMPACT
The estimated vehicle purchase cast is $21,325 and will be financed by funds from accumulated
depreciation and the Building Inspection budget.
BACKGROUND
The Building Inspection Department is replacing a natural gas vehicle with a hybrid vehicle. Building
Inspectors are required to drive extensively around the County on a daily basis, and the natural gas
vehicle is difficult to use under these circumstances. The natural-gas vehicle has a range of 100
miles per fill up and there are a limited number of natural gas pumps available. The 100-mile range
requires the vehicle to be fueled daily, natural gas vehicles take longer to fill, and the cost of fuel is
more than gasoline. The limited number of pumps makes it difficult to assign staff, and inspectors are
driving out of their way to refuel. Hybrid vehicles average 50 mpg and can be refueled at any gas
station.
Building Inspection currently has a fleet of nine (9) hybrid vehicles. The natural gas vehicle will be
transferred to another department whose needs can accommodate a natural-gas vehicle.
CONTINUED ON ATTACHMENT: YES SIGNATURE: .. f (Ai,
*!RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
_!:—APPROVE OTHER
SIGNATURES: {
ACTION OF BOA APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT �� }
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT'COPY OF AN ACTION TAKEN
AdministrationAND
ENTERED ON THE MINUTES OF THE:BOARD
Accounting OF SUPERV#SO SON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via F/M) ATTESTED , i
Building Inspection Department(via F/M) JOHN SWEETEN,CL OF THE ARD OF±SUPERVISORS
AND COUNTY ADMIN RI3��ATOR
BY DEPUTY
F:1VehiCleReplacementSoardOrdersk8ldg#nspection\BO Purch 4 SedanFeD112003.doc FM:MAK Page 4 of 2
M382(10/88)
REQUEST TO PURCHASE A SEDAN FOR THE February 25, 2003
BUILDING INSPECTIONDEPARTMENT
This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY2002-03.
Therefore, in accordance with Administrative Bulletin No. 508: "County. Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the
vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
F:1VehicteRepdacementSoardorders\BfdglnspecfionkSO Purch 1 SedanFeb112003.docPage 2 of 2 M382(10188)
- VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department: _ �t."c , Q.c_) ;Date:
Authorized Signature: _ ,�,, L- (-CD, j L 0 Telephone: 3'3 5 II S S
Printed Name: r
1. Reason}nd justification for vehicle request: �L �$ Veit r~ .., A.v 7"-
7Tt1
2. Funding Source: (Budget information will be used to prepare Board Carder):
ceurvti u 40 `
Is an appropriation adjustment needed? GYYes 11 No
Fiscal Officer: Name: —IePtl Telephone: ---_313 -7)4 3
3. Description of vehicle or equip me t requested (If applicable,complete an accessories form):
`ro `
4. is an alternative fuel vehicle acceptable? 19 Yes ❑ No
If no, reason clean air vehicle will not work: /`yy '-Z "L-)
5. If replacement, which vehicle or equipment is being replaced: Type:-- 6ek1 'V',.,
Vehicle/Equipment Number: 0 2 0 Odometer/Hours: 6 7 417
6. Reason purchase cannot wait until next budget cycle: - UL H 4 Z pc)4 S '=o t
FOR GSD FLEET MANAGEMENT AND COUNTY ADMINISTRATOR'S USE
1. Is vehicle/equipment an addition to the fleet? 0 Yes No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: —
Vehicle/Equipment: Make: i)/11 Model: C 00 C— Year: -200 /
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: 7*t• &,r:> Estimated Salvage Value: t1�ht
Estimated Cost of Request:ii—/"' 3 9 1 17
3. Fleet Manager Signature: ._ --.- Date: j
4. CAO Approval: No If Yes, Date of Board Order:
CAO Approval Signature: Date: 2- 0' .3'
G Mlgmt\Vehie1*-Equipment Request.doe 171122/01
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Fund 110300 Replacement Release
3420 8982 EQUIPMENT REPLACEMENT RELEASE 9,740.00
TOTALS: $99740.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation from
By: _ Date: s• unit #0208.
COUNTY A )ST TOR
aAl
/
By: ✓ Date:2
BOARD OF SUPERVISORS
YES: 1, 11, 111, IV and V
NO: Nora Deputy Director
General Services 1/21/2003
i GNAT E 7tTLE DATE
By: ' { Date:2/25/2003
Lena 0' Neal REVENUE ADJ. }�
(M 8134 Rev.zfes) JOURNAL NO. RAOO V .j
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
TIC 27 PiT BOARD OF SUPERVISORS
E] COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Fund 110300 Building Inspection
3420 4953 AUTOS & TRUCKS 9,740.00
TOTALS: $ 0.00 $9,740.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation from
By: .� ,�- Date: unit#0208 being replaced by Building Inspection.
COUNTY ADMiN TRAT ,#�,
y: .rr, ►e,e.."' Date:_2
BOARD OF SUPERVISORS
YES: I,II,III,IV and V
NO:Nome Deputy Director
General Services 1/2112003
TITLE DATE
f/
By, Date: J� �
Lem 01 ------ APPROPRIATION
(M$134 Rev.2M) ADJ. JOURNAL NO. APOO 60q