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HomeMy WebLinkAboutMINUTES - 02252003 - C111-C116 TO: BOARD OF SUPERVISORS FROM. William Walker, M.B. , Health Services Director By: Ginger Marieiro, Contracts Administrator Contra Costa DATE: February 6, 2003County SUBJECT: Correct November 5, 2002, Beard Order C. 82 for Contract Amendment Agreement x#27--087-9 with Pharmaceutical. Care Network (PCN) SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION RECg]KMENDZD A ION: Correct the Board Order which was approved by the Board of Supervisors on November 5, 2002, (C. 82) with Pharmaceutical Care Network (PCN) , a corporation, to accurately reflect the effective date of the amendment to read January 3, 2003 instead of January,31, 2003, for additional pharmacy administration services for Contra Costa Health Plain members . FISCAL IMPACT: This Contract is funded in the Department' s budget by Health Plan Member Premiums . BACKGROUND/R S0N(S FOR RECOMMENDATIC3N W On November 5, 2002, the Board of Supervisors approved Contract Amendment Agreement ##27-087-9 with Pharmaceutical Care Network (PCN) to increase the Payment Limit by $7, 500, 000 from $15, 000, 000 to a new total Contract Payment Limit of $22, 500, 000 and to extend the term of the Contract through July 31 , 2003 . The Board Order for this Contract Amendment Agreement #27-087-9 was drafted in error, the effective date of the Amendment should have read. January 1, 2003 instead. of January 31, 2003 . The Department i requesting that the Board Order be corrected to accurately reflect the intent of the parties. Sl A ��„AECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIONOF BOARD COMMITTEE APPROVE OTHER SIGNATURE .: �. ACTION CSF BOARD N . APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS ° I HEREBY CERTIFY THAT THIS IS A TRUE _ AYES:UNANIMOUS (ABSENT #) AND CORRECT COPY OF AN ACTIN TAKEN NO AND ENTERED ON T14E MINUTES OF THE BOARD ABSENT: ABSTAIN: _ OF SUPERVISORS ON TIME.DATE SHOWN. ATTESTED s ;cif✓Y3 C JOHN S EETEN,CI ER I~THE BOARD OF Milt Camhi (313-6004) SUPERVISORSANDCO NTYADMINISTRATOR Contact Person: CC: -Health Services Dept. (Contracts) Auditor-Controller , Risk Management >3Y fFf�',f { � Contractor j,au 3 DEPUTY f f a TO: BOARD OF SUPSRVISCIRS FROM: William Walker, M.D. , Health Services Director By: Ginger Marieiro, Contracts Administrator Contra Costa DATE: October 23, 2002 County SUBJECT: Approval of Contract Amendment Agreement #27-087-9 with Pharmaceutical Care Network (PCN) SPECIFIC REQUEST(S)OR RECC314 MSNDATION(S)&BACKGROUND AND JUSTIFICATION RICOMMENDED ACTION; Approve and authorize the Health Services Director, or his designee (Milt Camhi) , to execute on behalf of the County, Contract Amendment Agreement #27-087-9 with Pharmaceutical Care Network (PCN) , a corporation, effective January 31, 2003 to amend Contract #27-087-8, to increase the Payment Limit by $7, 500, 000 from $15, 000, 000 to a new total Contract Payment Limit of $22, 500, 000 and to extend the term of the Contract through July 31, 2003 . FISCAL IMPACT; This Contract is funded in the Departments' s budget by Health Plan Member Premiums . BACRGROMMZREASON(S) FOR MaQ=NDATZON(S) ; The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This amendment will allow Pharmaceutical Care Network (PCN) to continue to provide cast effective and efficient distribution of needed pharmaceutical supplies while the Local Health Plans of California bid process is still in progress. On January 8, 2002, the Board of Supervisors approved Contract #27-087- 8 with Pharmaceutical Care Network (PCN) , for the period from February 1, 2002 through January 31, 2003 , for the provision of pharmacy administration services for the Contra Costa Health Plan. Approval of this Contract Amendment Agreement #27-087-5 will extend the term of the Contractor and allow Contractor to provide additional pharmacy administration services, through July 31, 2003 . (, ''I ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATION OF BOARD COMMITTEE -:: '1 PROVE OTHER t ACTION OF BOARD O APPROVED AS RECOMMENDED —Oflleft VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSEIdT� AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES; AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CL RIC OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Milt Camhi (313-6004) CC: Health Services dept. (Contracts) Auditor-Controller , Risk Management BY ,� � .... , DEPUTY Contractor _._.... ......... . - __ ...... ........ ....... ........... ......... ..._.............-__._...................... GENERAL SERVICES DEPARTMENT Capital Projects Management Division 1220 Morello Avenue, Suite 100 Martinez,California 94553-4711 (925)313-7200 FAX (925)313-7299 File: 135-0302/B.4.4 Authorization No. WH499B TO: Board of Supervisors FROM: Barton J. Gilbert, Director of General Services DATE: February 25,2003 SUBJECT: CONTRACT AWARD RECOMMENDATION, Bids for REMODEL OF A NEW COURTROOM AT 100 - 37TH STREET, RICHMOND FOR THE SUPERIOR COURT were received and opened at the County Capital Projects Management Division office on January 23, 2003. It is recommended that the Board of Supervisors award the construction contract to the lowest responsive and responsible bidder, Sausal Corporation of San Leandro, in the amount of$355,000. The Consulting Architect for the project estimated the probable construction cost to be$503,220. Other bids received were as follows: Base Bid 1. Pencon $ 394,583 San Ramon,CA 2. Alten Construction, Inc. $ 409, 294 San Rafael,CA 3. Adolf Schmidt General Contractor $ 410,595 San Francisco,CA 4. Page Construction Company $ 413,742 Novato,CA The Contract Compliance Officer has reported that Sausal Corporation has documented an adequate good faith effort to comply with the requirements of the County's Outreach Program. TJ:arm cc w/attach.: County Administrator's Office County Counsel Clerk of the Board(w/bids) Contract Compliance Officer CERTMED COPY I certify that this Is a full,true add correct WPy of"theortg#aa#doeantant Whichis an filo#n my office AST JOH[P7 #:Clerk of the bond or 0t �tt1 9-,for b H:\2003\1350302\03J002030o.doe o File: 135-03021B.4.4 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order of February 25,2003,by the following vote: AYES: SUPERVISOR GIOIA, UILKINA, GERBER, GLOVER & DeSAULNIER NOES: NONE ABSENT: NONE ABSTAIN: NONE SUBJECT: Award of Contract for the Remodel of a New Courtroom at 100 - 37th Street, Richmond for the Superior Court Budget Line Item No. 4403-4499 Authorization No. 0928-VM499B Bidder Total Amount Bond Amus Sausal Corporation $ 355,000 Payment: $ 355,000 422 Whitney Street Performance: $ 355,000 San Leandro, CA 94577 Pencon San Ramon, CA Alten Construction, Inc. San Rafael, CA Adolf Schmidt General Contractor San Francisco, CA Page Construction Company Novato, CA The above-referenced project and the plans and specifications therefore having been previously approved, Addendum No. 1 having been issued and approved, and Bids having been duly invited and received by the Director of General Services on January 23, 2003; and The bidder listed first above, Sausal Corporation ("Sausal"), having submitted the lowest responsive and responsible bid, which is $39,583 less than the second lowest monetary bid; and The Contract Compliance Officer having reported that Sausal has documented an adequate good faith effort to comply with the requirements of the County's Outreach Program; and The Director of General Services recommending that the bid submitted by Sausal is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW,THEREFORE,the Board finds, determines and orders as follows: The Board DETERMINES that Sausal, as the lowest responsive and responsible bidder, has demonstrated an adequate good faith effort, pursuant to the specifications for this project, to comply with the requirements of the County's Outreach Program, and the Board WAIVES any irregularities in such compliance; and The Board, therefore, ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Sausal at the listed amount and at the prices submitted in said bid, and that said contractor shall present sufficient payment and performance surety bonds as indicated above, and that the Director of General Services, or designee, shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and the Director of General Services, or designee, has reviewed and found them to be sufficient, the Director of General Services, or designee, is authorized to sign the contract for this Board; and H A2003\1350302\03I002031 b.doe I of 2 Award of Contract for the 135-0302/B.4.4 REMODEL OF A NEW COURTROOM AT 100- 37TH February 25, 2003' STREET, RICHMOND FOR THE SUPERIOR.COURT The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of General Services, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of General Services, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retention into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract,pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Director of General Services, or designee. The Board DECLARES that, should the award of the contract to Sausal be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance in accordance with Public Contract Code Sections 5100-5107. Orig. Dept. General Services Dept. - Capital Projects Management Division cc: General Services Department Capital Projects Management Division Accounting CPM File: 135-0302/A.5 County Administrator's Office County Counsel Contract Compliance Officer(via CPM) Auditor-Controller Sausal Corporation(via CPM) Surety(via CPM) Daniel Rainey, Architect(via CPM) TJ:amc CrRTIF 7ED COPY 1 certify thet this is 8 ful%41:�,Id correct espy Of dZa QASg bal ftUffAnt whish Is on file in my price A'S JOHN SWIMEN Clark of Stw baud of Su [orstlut t7 ' fid: r by my Clerk. ont HA2003\1350302\03I0©2031b.doc 2 of 2 CPM:225-0208/A.1.1 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES " COSTA DATE: FEBRUARY 25, 2003 COUNTY SUBJECT: APPROVE THE FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH RMW ARCHITECTURE & INTERIORS FOR THE HEALTH CENTER EXPANSION AT 30152 WILLOW PASS ROAD, CONCORD FOR THE HEALTH SERVICES DEPARTMENT (WH618B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Fifth Amendment authorizing extra work under the Consulting Services Agreement dated April 25, 2002, with RMW Architecture & Interiors, 160 Pine Street, San Francisco, for additional architectural services for the Health Center Expansion at 3052 Willow Pass Road, Concord for the Health Services Department. The Fifth Amendment increases',the scope of services and increases the Payment Limit from $99,000 to $107,000. 2. AUTHORIZE the Director of General Services, or designee, to execute the Fifth Amendment to the Consulting Services Agreement and to issue written authorizations for extra work, in addition to the authorization for the Fifth Amendment, provided that the cumulative total extra cost for such additional authorizations shall not exceed $10,000. FINANCIAL IMPACT Project expenses are charged to the Health Services Enterprise Fund and are 100% funded by a private placement financing agreement with Transocean Funding. BACKGROUND The project involves the addition of approximately 4,636 square feet of second floor space to expand the Health Center at 3052 Willow Pass Road, Concord. The expansion will ;increase the number of exam rooms and provide additional space for medical records. On April 25, 2002 the Director of General Services executed a Consulting Services Agreement with RMW Architecture & interiors for field investigation and site analysis, architectural programming, conceptual design, structural investigation, and preliminary cost estimates for the Concord Health Center Expansion. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,= --`APPROVE OTHER 11 SIGNATURE(S): t-�- . ACTION OF BOA <. t fti �. `^ APPROVED AS RECOMMENDED OTHER i VOTE OF SUPERVISORS UNANIMOUS(ABSENT. I (}`# U ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUEcc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS OJ TH> DATE SHOWN, CPM File: 225-02081A.5 i County Administrator's Office ATTESTED County Counsel JOHN SWEETEN,CLERK OF Tf f BOARD OF SUPERVISORS Auditor Controller /J'D COUNTY ADMINISTRATOR Health Services Department(via CPM) ' s t RMW Architecture&Interiors(via CPM) BY 1 V � i _,DEPUTY H:W02\2250208\02GO08017b.doc TJ:TB Page 1 of 2 M382(10188) APPROVE THE FIFTH AMENDMENT TO THE 225-0208/A.1.1 CONSULTING SERVICES AGREEMENT WITH RMW February 25, 2003 ARCHITECTURE & INTERIORS FOR THE HEALTH CENTER EXPANSION AT 3052 WILLOW PASS ROAD, CONCORD FOR THE HEALTH SERVICES DEPARTMENT The First Amendment increased the scope of work to provide architectural and project management services during design development, construction document preparation, bidding, and construction administration and extended the Completion hate from June 14, 2002 to Completion of Construction. The Second Amendment increased the scope of services to provide additional architectural services for coordinating the addition of an elevator to the building. The Third Amendment increased the scope of services to provide additional architectural services to design handicap accessible entrance conditions at exterior doors on the second floor exterior walkway to the building. The Fourth Amendment increased the scope of services to redesign the ground floor medical records and staff office areas and increased the reimbursable expenses from $2,000 to $5,000. The Fifth Amendment increases the scope of services to provide additional architectural services to coordinate with the County ADA consultant, document and design upgrades for toilet room accessibility, mounting height and location of toilet room accessories, and barrier free compliance including path of travel drawings, details and instructions to the contractor for removal of existing accessibility barriers and increase the reimbursable expenses from $5,000 to $5,725. tb W200212250208102G008017b.doc Page 2 of 2 M382(10188) File:225-0208/A.1.1 FIFTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR HEALTH CARE EXPANSION AT 3052 WILLOW PASS ROAD,CONCORD FOR THE HEALTH SERVICES DEPARTMENT (WH618B) I. Effective Date and Parties: Effective February 25,2003, RMW Architecture&Interiors(herein called"Consultant"), a California Corporation, and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Prurp s : On April 25, 2002,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the"Agreement," which covers the Health Care Expansion Protect at 3052 Willow Pass Road,Concord for the Health Services Department. The agreement has previously been amended as follows: First Amendment dated August 6, 2002, Second Amendment dated September 26, 2002, Third Amendment dated November 7,2002 and Fourth Amendment dated November 12,2002 . The parties desire to amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Aereement: A. In the Agreement,Section I(c),change the Payment Limit from$99,000.00 to$107,000.00,an increase of$8,000.00. This change shall apply to charges from and after December 6,2002. B. In accordance with Section 14 of the Agreement provide the following: Increase the scope of services to provide additional architectural services to coordinate with the County ADA consultant,document and design upgrades for toilet room accessibility,mounting height and location of toilet room accessories,and barrier free compliance including path of travel drawings,details and instructions to the contractor for removal of existing accessibility barriers. C. Appendix B,Paragraph F is amended to increase reimbursable expenses from$5,000.00 to$5,725.00. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Sienature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary,chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACKNOWLEDGMENT State of California ) ss County of On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By: Deputy tb H:\2002\2250208\02G008018a.doc Page I of I CPM:225-03041A.1.1 TO: BOARD OF SUPERVISORS '. CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: FEBRUARY 25, 2003 COUNTY SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT WITH MULLER & CAULFIELD ARCHITECTS TO PROVIDE ARCHITECTURAL SERVICES FOR THE HEADSTART FACILITY AT )� PARKHAVEN CHURCH, 1187 MEADOW LANE,CONCORD(WH2318) 4 SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Consulting Services Agreement with Muller& Caulfield, 339 15t" Street, Suite 300, Oakland, to provide architectural services for the Headstart Facility at ParkHaven Church at 1187 Meadow Lane, Concord. This agreement will have a payment limit of $78,000which amount shall not be exceeded without prior written authorization by the Director of General Services or designee. 2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to issue written authorizations for extra work provided that the cumulative total extra cost'for all such authorizations shall not exceed $7,600. FINANCIAL IMPACT There is $774,500 currently appropriated for this project. All funding is provided by the Federal Department of Health and Human Services Community Services Headstart;grant. BACKGROUND The Consulting Services Agreement will provide comprehensive architectural services for a new Headstart daycare facility to be located on the grounds of the ParkHaven Church. The services include pre-design and design development, preparation of construction documents, support through the bidding phase of the project and construction management. CONTINUED ON ATTACHMENT: _Y SIGNATURE: abtk�oje 'RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE "APPROVE OTHER SIGNATURE(S): ACTION OF BOA ' APPROVED AS RECOMMENDED � OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT: _ , ) AYES: NOES ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: Genera!Services Department AND CORRECT COPY OF AN ACTION TAKEN Capitall Projects jects Management Division AND ENTERED ON THE MINUTES OF THE.BOARD Accounting OF SUPERVISORS Qt$THE DATE SHOWN, GPM File: 225-0304CA.5 /f County Administrator's office ATTESTED � � ��1,( a� U (�3 County Counsel JOHN Sid EN.CLERK OF £BOARD OF SUPERVISORS Auditor Controller AND COUNTY ADMINISTRA R Community Services Department(via CPM} Muller and Caulfield Architects(via CPM) DEPUTY H:12003=50304\03G004002b.doc RK:AMC Page t of 1 M382(10/88) CPM:250-03141A.1.1 TO: BOARD OF SUPERVISORS '. CO'NTRA FROM: BARTON J. ALBERT, DIRECTOR OF GENERAL SERVICES M COSTA DATE: FEBRUARY 25, 2003 O'U NTY C.4 SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT WITH INTERACTIVE RESOURCES, INC. TO PROVIDE ARCHITECTURAL AND ENGINEERING SERVICES FOR THE UPGRADE OF THE HVAC EQUIPMENT AT 30 AND 40 MUIR ROAD, MARTINEZ FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT(VWV0352) SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Consulting Services Agreement with Interactive Resources, Inc., 117 Park Place, Point Richmond, to provide architectural and engineering services for the upgrade of the HVAC equipment for 30 and 40 Muir Road, Martinez. The agreement will have a payment limit of $130,150, which amount shall not be exceeded without prior written authorization by the Director of General Services, or designee. 2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to issue written authorizations for extra work provided that the cumulative total extra cost for all such authorizations shall not exceed $25,000. FINANCIAL IMPACT The project will be funded with proceeds from 2003 Series A Lease Revenue Bonds. BACKGROUND The project will upgrade HVAC equipment for County facilities located at '30 and 40 Muir Read, Martinez, currently occupied by the Employment and Human Services Department. The Consulting Services Agreement will provide architectural and engineering services to prepare construction documents, provide support through the bidding phase of the project, and construction management. CONTINUED ON ATTACHMENT: Y'S SIGNATURE: &6WA�Qwp _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE ,,.`'APPROVE OTHER SIGNATURE(S): ACTION OF BO D I WL' ? APPROVED AS RECOMMENDED�_ OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOE S: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: Genesi Services(?apartment I HEREBY CERTIFY THAT THIS IS A TRUE Capital Projects Management Division AND CORRECT COPY OF AN ACTION TAKENAND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS Oq THE DATE SHOWN. CPM File: 250-0314lA.5 County Administrator's Office ATTESTED L'v`) �I✓I �1. �' County Counsel JOHN SW EN,CLERK OF HE BOARD OF SUPERVISORS Auditor Controller AND COUNTY ADMI ISTRAT R Employment&Human Services Department(via CPM) { ,. Interactive Resources,Inc.(via CPM) 8YM1. is y f DEPUTY H:1200312500314103L014002h.doc JA:TB Page 1 of 1 M382(10188) CPM:345-01011A.1.1 TO: BOARD OF SUPERVISORS }. CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES i COSTA DATE: FEBRUARY 25, 2003 COUNTY SUBJECT: APPROVE THE SIXTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH STEPHEN E. HARRIMAN, AIA & ASSOCIATES FOR THE TENANT IMPROVEMENTS FOR MENTAL HEALTH AND DUI PROGRAMS AT 2311 LOVERI'DGE ROAD, PITTSBURG FOR THE HEALTH SERVICES DEPARTMENT(WWtl077) Zo* SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Sixth Amendment authorizing extra work under the Consulting Services Agreement dated October 17, 2000, with Stephen E. Harriman, AIA & Associates for Tenant Improvements for the Mental Health and DUI Programs at the Pittsburg Health Center, 2311 Loveridge Road, Pittsburg. The Sixth Amendment increases the scope of services and increases the Payment Limit, as previously amended, from $63,625 to $94,065. 2. AUTHORIZE the Director of General Services to execute the Sixth Amendment to the Consulting Services Agreement and to issue written authorizations for extra work, in addition to the authorization for the Sixth Amendment, provided that the cumulative total cost for such additional authorizations shall not exceed $10,000. FINANCIAL IMPACT Project expenses are being charged to the Health Services Department jMental Health Division budget. BACKGROUND On October 17, 2000 the Director of General Services executed a Consulting;Services Agreement for the preliminary design and feasibility study for Tenant Improvements for the Health Services Department's Mental Health and DUI Programs at the Pittsburg Health Center. Stephen E. Harriman, AIA & Associates was selected to provide the required architectural services based upon successfully providing similar services for other County projects and familiarity with the Health Services Department's program requirements. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE t,—APPROVE OTHER SIGNATURE(S): ACTION OF BOA APPROVED AS RECOMMENDED OTHER V VOTE OF SUPERVISORS UNANIMOUS(ABSENT _J AYES: ' NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. CPM File: 345-0101/A.5 County Administrator's Office ATTESTED L �� County Counsel JOHN SWEETEN,CLERK Ofi T E BOARD OF SUPERVISORS Auditor Controller AND COUNTY ADMINISTRA Health Services Department(via CPM) Stephen E.Harriman,AIA&Associates(via CPM) BY`Tfjf { 1 L DEPUTY H:1200113450101\01L00128b.doc HR:TB Page 1 oft M382(10188) APPROVE THE SIXTH AMENDMENT TO THE 345-0101/A.1.1 CONSULTING SERVICES AGREEMENT WITH STEPHEN February 25, 2003 E. HARRIAN, AIA& ASSOCIATES FOR THE TENANT IMPROVEMENTS FOR MENTAL HEALTH AND DUI PROGRAMS AT 2311 LOVERIDGE ROAD, PITTSBURG FOR THE HEALTH SERVICES DEPARTMENT(WW0077) The First Amendment increased the scope of services to provide additional architectural services and revision of design development drawings and feasibility studies due to project scope changes and extended the Completion Date from June 30, 2001 to December 31, 2001. The Second Amendment extended the Completion Date from December 31, 2001 to June 1, 2002. The Third Amendment increased the scope of services to provide additional architectural services that included preparation of the construction documents, management services during the bidding phase, development of construction cost estimates and extension of the Completion Date, as previously amended, from June 1, 2002 to March 31, 2003. The Fourth Amendment increased the scope of services to provide additional 'architectural services to include preparation of design calculations, details, and specifications covering the structural engineering design for alterations to the structure at the rear entry at the loading dock, new railing at the loading dock, and support of air-conditioning on the roof. The Fifth Amendment increased the reimbursable limit from $250.00 to $1,500 to cover the additional cost of reproductions, in-house plotting postage and delivery. The Sixth Amendment increases the scope of services to include remodeling approximately 3,100 square feet of interior space to house the County Health Services Backup Computer system, reviewing the existing building conditions, develop the architectural construction documents, and providing required mechanical and electrical engineering services. th HA2001\3450101\01 L001 28b.doc Page 2 of 2 M382(10188) File:345-0101/A.1.1 SIXTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR TENANT IMPROVEMENTS FOR THE MENTAL HEALTH AND DUI PROGRAMS AT THE PITTSBURG HEALTH CENTER,2311 LOVERIDGE ROAD,PITTSBURG FOR THE HEALTH SERVICES DEPARTMENT (WW0077) I Effective Date and Parties: Effective February 25, 2003, Stephen E. Harriman, AIA & Associates (herein called "Consultant"), a Sole Proprietorship,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On October 17 2000,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which covers the preliminary design and feasibility study for the Tenant Improvements for the Mental Health and DUI Programs at the Pittsburg Health Center, 2311 Loveridge Road., Pittsburg for the Health Services Department. The Agreement has previously been amended as follows: First Amendment dated July 1, 2001, Second Amendment dated April 3, 2002, Third Amendment dated August 6, 2002, Fourth Amendment dated October 18,2002,and Fifth Amendment dated February 3,2003 .The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Agreement: A. In the Agreement, Section I (c), change the Payment Limit from $63,625.00 to $94,065.00, an increase of$30,440.00. This change shall apply to charges from and after January 10,2003. B. In accordance with Section 14 of the Agreement provide the following: Provide additional architectural services to include remodeling approximately 3,100 square feet of interior space to house the County Health Services Backup Computer system, reviewing the existing building conditions, develop the architectural construction documents, and providing required mechanical and electrical engineering services. C. Appendix B,Paragraph F is amended to increase reimbursable expenses from$1,500.00 to$2,000.00. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,Iimited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACKNOWLEDGMENT State of California ) ss County of On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By: Deputy tb H:\2001\.3450101\0IL00129a.doc Page I of I