HomeMy WebLinkAboutMINUTES - 12092003 - C91-C10 TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director •$• ----••�,�
FROM: By: Ginger Marieiro, Contracts Administrator _ Contra
0.
Costa
DATE:
November 25 2403 -� `�
`�-- - County
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SUBJECT: Approval of Contract #26-323-7 with CareerStaff Unlimited
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S) :
Approve and authorize the Health Services Director, or his designee
(Kathryn Grazzini) , to execute on behalf of the County, Contract
#26-323-7, with CareerStaff Unlimited, a corporation, in an amount
not to exceed $50, 000, for the period from January 1, 2004 through
December 31, 2004, to provide registry services for Contra Costa
Regional Medical Center.
FISCAL IMPACT:
Funding for this contract is included in the Health Services
Department Enterprise I budget .
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
On December 3 , 2002, the Board of Supervisors approved Contract #26-
323-6 with CareerStaff Unlimited, for the period from January 1,
2003 through December 31, 2003 , to provide temporary Physician,
Occupational, and Speech Therapy services to cover specified peak
loads, temporary absences, or emergency situations at Contra Costa
Regional Medical Center.
Approval of Contract #26-323-7 will allow Contractor to continue to
provide services, through December 31, 2004 .
CONTINUED ON ATTACHMENT: YEd SIGNATURE: 1 c
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r
SIGNATURES : -
ACTION OF BOAR N �' � .� APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
UNANIMOUS {ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
r°
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
Kathryn Graz z ini SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Y (370-5120)
CC: Health Services Dept. (Contracts)
Auditor-Controller a
Risk Management BY "�-� DEPUTY
Contractor
TO: BOARD OF SUPERVISORS r
FROM: Contra
William Walker M.D., Health Services Director
� Costa
O6
By: Ginger Marieiro, Contracts Administrator
DATE: 25, 2 3 `' ��`'� County
November 00 °srq-CovN
SUBJECT:
Approval of Contract #74-033-4 with Kimberly S. Mayer 4r of 0100
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
Approve and authorize the Health Services Director, or his designee (Adanna Henry) to execute
on behalf of the County, Contract#74-033-4 with Kimberly S. Mayer, a self-employed individual,
in an amount not to exceed $98,922, to provide consultation, training, and technical assistance to
the Department with regard to the CalWORKs Program, for the period from January 1, 2004
through December 31, 2004.
FISCAL IMPACT:
This Contract is 100% funded by State CalWORKs.
BACKGROUND/REASON(S) FOR RECOMMENDATION(SZ:
On November 12, 2002, the Board of Supervisors approved Contract #74-033-3 with Kimberly
Mayer, for the period from January 1, 2003 through December 31, 2003, for the provision of
consultation, training, and technical assistance to the Department with regard to the administration
of the CalWORKs Program, including assisting in the development of policies, procedures, and
manuals, monitor State compliance of the CalWORKs program, and evaluate the quality and
quantity of services provided to CalWORKs participants.
Approval of Contract#74-033-4 will allow the Contractor to continue providing services through
December 31, 2004.
1P '00
CONTINUED ON ATTACHMENT: S SI NATUR
M-09 VO
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
ACTION OF BOAR O APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: 44 NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTEDC�-��I.
J HN SWEETEN,CLERK OF THE BOARD OF
Adanna HenryUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: y (.313-6350)
CC: Health Services Dept. (Contracts)
Auditor-Controller '
Risk Management BY /� E'E%��'-' DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
FROM:
"
- Contra
William Walker, M.D., Health Services Director
B : Ginger Marieir0 Contracts Administrator -r� Costa
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DATE:
Novemberrq-�--N County2s, 2003 u
SUBJECT: _
Approval of Mental Health Specialist Contract #24-837-10 with Daniel May, M.D. 3
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SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION &:
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to
execute on behalf of the County, Mental Health Specialist Contract#24-837-10 with Daniel
May, M.D., a self-employed individual, in an amount not to exceed $136,760, to provide child
psychiatry services for the period from January 1, 2004 through December 31, 2004.
FISCAL IMPACT:
This Contract is 100% funded by Mental Health Realignment.
BACKGROUND/REASON(S) FOR RECOMMENDATION(SZ:
On December 10, 2002, the Board of Supervisors approved Contract#24-837-9 with Daniel
May, M.D. for the period from January 1, 2003 through December 31, 2003, for the provision
of child psychiatry services.
Approval of Mental Health Specialist Contract#24-837-10 will allow the Contractor to
continue providing services through December 31, 2004.
LATIN ED ON ATTACHMENT: YEV SI NATURE:
RECOMMENDATION OF CO NTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_/APPROVE OTHER
SIGNATURES):
P12
�..�
ACTION OF BOARAPPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
X, UNANIMOUS � I HEREBY CERTIFY THAT THIS IS A TRUE
(ABSENT ,�2�f y"'-� AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED C d 6k.tiJ
JOHN SWEETEN,CLERK OF THE BOARD OF
Contact Person: Donna Wigand (957-5150) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY DEPUTY
Contractor 60,
TO: BOARD OF SUPERVISORS
FROM:
Contra
William Walker,M.D.,Health Services Director
• n Costa
By: Ginger Marieiro, Contracts Administrator
•�••�J ,
DATE: Ad
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County
SUBJECT: November 25, 2003
Approval of Contract#23-343-1 with Patrick P. Casilao
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
P
RECOMMENDATION(S):
Approve and authorize the Health Services Director-, or his designee (Pat Godley) to execute on
behalf of the County, Contract #23-343-1 with Patrick P. Casilao, a self-employed Individual, in
an amount not to exceed $121,000, to provide consultation and technical assistance to the
Department with regard to custom healthcare software for the period from January 1, 2004 through
December 31, 2004.
FISCAL IMPACT:
This Contract is funded 100% by County Funds, and is included in the Department's Enterprise I
budget.
BACKGROUND/REASON(S)FOR RECOMMENDATION(S�:
On December 17, 2002, the Board of Supervisors approval Contract #23-343 with Patrick P.
Casilao, for the period from January 1,2003 through December 31,2003,to provide consultation and
technical assistance to the Department with regard to constructing and maintaining "Health Level 7
(HL7)"and Visual Basic software applications.
Approval of Contract #23-343-1 will allow the Contractor to continue to provide services, through
December 31, 2004.
CONTINUED ON ATTACHMENT: Y SIGNATURE: jtoot�
&, RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
,,------APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD O � APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT. �'�—) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
y (370-5010)Contact Person: Pat Godle SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY ` DEPUTY
Contractor
TO: BOARD OF SUPERVISORS 10-101-1d
FROM.
William Walker, M.D., Health Services Director
By: Ginger Marieiro, Contracts Administrator •;" --"-
Contra
Costa
DATE: November 25, 2003 -
��� •�` County
US,T`;COUlZ'�
SUBJECT: Approval of Contract#27-567 with D. Kent Hobert, M.D., Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee (Milt Camhi), to execute on behalf of the County,
Contract#27-567 with D. Kent Hobert,M.D.,Inc.,a corporation,in an amount not to exceed$50,000, for the period from
November 1,2003 through October 31,2004, for provision of professional primary care services for Contra Costa Health
Plan members.
FISCAL IMPACT:
This Contract is funded by Contra Costa Health Plan member premiums. Costs depend upon utilization. As appropriate,
patients and/or third party payors will be billed for services.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
The Health Plan has an obligation to provide certain specialized professional health care services for its members under
the terms of their Individual and Group Health Plan membership contracts with the County.
Under Contract#27-567 the Contractor will provide professional primary care services to Health Plan members, through
October 31, 2004.
4.
CONTINUED ON ATTACHMENT: Y S SIGNATURE:
✓ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r
SIGNATURE(SQ): leet 016��
ACTION OF BOARV___,,L,,,,,e
?� APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT. ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
01-
ATTESTED J��.�r -51
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Milt" Camhi (313-6004)
CC: Health Services Dept. (Contracts)
Auditor-Controller
110,
Risk Management BY 0000
DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
FROM:
William Walker M.D. Health Services Director
B : Ginger Marieiro Contracts Administrator •;' -J-- : Contra
Y g � ,
Costa
DATE: November 25, 2003 _
�-v; County
SUBJECT: Approval of Contract#27-274-5 with Jong Dae Kim, M.D., Inc.
i
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee (Milt Camhi), to execute on behalf of the County,
Contract#27-274-5 with Jong Dae Kim, M.D., Inc., a professional corporation, in an amount not to exceed $55,000, for
the period from January 1, 2004 through December 31, 2004, for provision of professional OB/GYN services for Contra
Costa Health Plan members.
FISCAL IMPACT:
This Contract is funded by Contra Costa Health Plan member premiums. Costs depend upon utilization. As appropriate,
patients and/or third party payors will be billed for services.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
The Health Plan has an obligation to provide certain specialized professional health care services for its members under
the terms of their Individual and Group Health Plan membership contracts with the County.
In January 2003, the County Administrator approved and the Purchasing Services Manager executed Contract#27-274-4
with Jong Dae Kim, M.D., Inc., for the period from January 1, 2003 through December 31, 2003.
Approval of Contract#27-274-5 will allow the Contractor to continue to provide professional OB/GYN services to Health
Plan members, through December 31, 2004.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
_'Oz�� 4.0�
; �~ ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES001,
ACTION OF BOARD N C; - APPROVED AS RECOMMENDED Q
VOTE OF SUPERVISORS
kI HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT 1'�} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED--i)
JOHN SWEETEN,CLERK OF THE BOARD OF
Contact Person: Mi It Camhi (313-6004) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BYE.
EPUTY
Contractor D
TO: BOARD OF SUPERVISORS a ,,�
ell
FROM: William Walker M.D.. Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator
Costa
2003
November 24, "~
DATE: � - �~
�"� County
srA'c'uK'i";
SUBJECT: -Approval of Contract Amendment Agreement #22-491-22 with Diablo Valley AIDS Center
ocall
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
PECOMMENDATION &:
Approve and authorize the Health Services Director, or his designee (Wendel Brunner, M.D.) to
execute on behalf of the County, Contract Amendment Agreement#22-491-22 with Diablo Valley
AIDS Center, a non-profit corporation, effective October 1, 2003, to amend Contract #22-491-20
(as amended by Contract Amendment #22-491-21) to increase the total Contract Payment Limit
by $835, from $174,613 to a new total payment limit of$175,448.
FISCAL IMPACT:
This contract is funded 100% by Federal funds from the Ryan White CARE Act, Title I and Title
II, through intergovernmental agreements with Alameda County, who is the Grantee of these
funds. No County funds are required.
BACKGROUND/REASON(S) FOR RECOMMENDATION&:
This Contract meets the social needs of County's population in that it provides nutritious food to
low income County residents living with HIV/AIDS to improve and/or maintain their health status.
On March 4, 2003, the Board of Supervisors approved Contract #22-491-20 (as amended by
Contract Amendment#22-491-21) with the Diablo Valley AIDS Center, for the period from March
1, 2003 through February 29, 2004, to provide coordination of food services for persons with HI V
disease and their families.
Approval of Contract Amendment Agreement #22-491-22 will allow the Contractor to additional
services to persons with HIV disease and their families, through February 29, 2004.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
,/ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
R
SIGNATURE (S):
ACTION OF BOARD O APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
y �
ATTESTED — t
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC: Health Ser&&ftr CjCgj D' (313-6712)
Auditor-Controller
Risk Management BYO ..� DEPUTY
Contractor
_.L
To: BOARD OF SUPERVISORS CONTRA
FROM: BARYON J. GILBERT DIRECTOR OF GENERAL SERVICES COSTA
DATE: DECEMBER 9, 2003 OU NTY
cov
SUBJECT: APPROVE THE EIGHTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
STEPHEN E. HARRIMAN, AIA & ASSOCIATES FOR THE TENANT IMPROVEMENTS AT THE
OUTPATIENT MENTAL HEALTH CLINIC, AND NEW COMPUTER CENTER, BOTH LOCATED AT THE
PITTSBURG HEALTH CENTER, 2311 LOVERIDGE ROAD, PITTSBURG FOR THE HEALTH SERVICES
DEPARTMENT(WH625B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the Eighth Amendment authorizing extra work under the Consulting Services
Agreement dated October 17, 2000, with Stephen E. Harriman, AIA & Associates for Tenant
Improvements at the Outpatient Mental Health Clinic, and New Computer Center, both located
at the Pittsburg Health Center, 2311 Loveridge Road, Pittsburg. The Eighth Amendment
increases the scope of services and increases the Payment Limit, as previously amended, from
$99,565 to $124,695.
2. AUTHORIZE the Director of General Services to execute the Eighth Amendment to the
Consulting Services Agreement and to issue written authorizations for extra work, in addition to
the authorization for the Eighth Amendment, provided that the cumulative total cost for such
additional authorizations shall not exceed $5,000.
FINANCIAL IMPACT
Project expenses are being charged to the Health Services Department Mental Health Division
budget and paid for with interest earnings from 1997 and 2001 Series A Bond Funds.
BACKGROUND
On October 17, 2000 the Director of General Services executed a Consulting Services Agreement for
the preliminary design and feasibility study for Tenant Improvements for the Health Services
Department's Mental Health and DUI Programs at the Pittsburg Health Center. Stephen E. Harriman,
AIA & Associates was selected to provide the required architectural services based upon successfully
providing similar services for other County projects and familiarity with the Health Services
Department's program requirements.
CONTINUED ON ATTACHMENT: X YES SIGNATURE.
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
�/ APPROVE OTHER
h
SIGNATURES:
ACTION OF BO D N C f APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
oy UNANIMOUS(ASSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED O E MINUTES OF THE BOARD
Accounting OF SUPERVIS N THE DATE SHO N.
CPM File: 345-0101/A.5
345-0101/A.1.1 ATTESTED, ��
County Administrator's Office JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller
Health Services Department(via CPM) BY L-,►
Stephen E.Harriman,AIA&Associates(via CPM)
DEPUTY
H:\2001\3450101\01LOO173b.doc HR:TB Page 1 of 2 M382(10/88)
ev. 9
APPROVE THE EIGHTH AMENDMENT TO THE December 9, 2003
CONSULTING SERVICES AGREEMENT WITH STEPHEN
E. HARRIMAN, AIA & ASSOCIATES FOR THE TENANT
IMPROVEMENTS AT THE OUTPATIENT MENTAL
HEALTH CLINIC, AND NEW COMPUTER CENTER,
BOTH LOCATED AT THE PITTSBURG HEALTH
CENTER, 2311 LOVERIDGE ROAD, PITTSBURG FOR
THE HEALTH SERVICES DEPARTMENT
The First Amendment increased the scope of services to provide additional architectural services and
revision of design development drawings and feasibility studies due to project scope changes and
extended the Completion Date from June 30, 2001 to December 31, 2001.
The Second Amendment extended the Completion Date from December 31, 2001 to June 1, 2002.
The Third Amendment increased the scope of services to provide additional architectural services
that included preparation of the construction documents, management services during the bidding
phase, development of construction cost estimates and extension of the Completion Date from June
1, 2002 to March 31, 2003.
The Fourth Amendment increased the scope of services to provide additional architectural services to
include preparation of design calculations, details, and specifications covering the structural
engineering design for alterations to the structure at the rear entry at the loading dock, new railing at
the loading dock, and support of air-conditioning on the roof.
The Fifth Amendment increased the reimbursable limit from $250 to $1,500 to cover the additional
cost of reproductions, in-house plotting postage and delivery.
The Sixth Amendment increased the scope of services to include remodeling approximately 3,100
square feet of interior space to house the County Health Services Backup Computer system,
reviewing the existing building conditions, develop the architectural construction documents,
providing required mechanical and electrical engineering services, and increased the reimbursable
limit from $1,500 to $2,000.
The Seventh Amendment increased the scope of services to include additional design effort for the
HVAC for the Computer Center and extended the completion date to October 15, 2003.
The Eighth Amendment increases the scope of services to include construction administration
services during the construction phase of the project, extending the completion date to completion of
construction and increase the reimbursable limit from $2,000 to $2,750.
tb
HA2001\34501 01\01 L001 73b.doc Page 2 of 2 M382(10/88)
File:345-0101/A.1.1
EIGHTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS AT THE OUTPATIENT MENTAL HEALTH CLINIC,
AND NEW COMPUTER CENTER,BOTH LOCATED AT THE PITTSBURG HEALTH CENTER,
2311 LOVERIDGE ROAD,PITTSBURG
FOR THE HEALTH SERVICES DEPARTMENT
(WH625B)
I Effective Date and Parties: Effective December 9, 2003, Stephen E. Harriman, AIA & Associates (herein called "Consultant"), a Sole
Proprietorship,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On October 17,2000,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers the preliminary design and feasibility study for the Tenant Improvements for the Mental Health and DUI Programs at the Pittsburg Health
Center, 2311 Loveridge Road., Pittsburg for the Health Services Department. The Agreement has previously been amended as follows: First
Amendment dated July 1, 2001, Second Amendment dated April 3, 2002, Third Amendment dated August 6, 2002, Fourth Amendment dated
October 18,20025 Fifth Amendment dated February 3,2003,Sixth Amendment dated February 25,2003 and Seventh Amendment dated March 20,
2003 .The parties desire to further amend the Agreement to expand the scope of service and to increase the payment lin-fit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section I (c), change the Payment Limit from$99,565.00 to $124,695.00, an increase of$25,130.00. This change shall
apply to charges from and after August 4,2003.
B. In the Agreement,Section I (f),change the completion date,as previously amended,to Completion of Construction.
C. In accordance with Section 14 of the Agreement provide the following:
Increases the scope of services to include construction administration services during the construction phase of the project in accordance with
the attached addendum to Appendix A of the Consulting Services Agreement.
D. Appendix B,Paragraph F is amended to increase reimbursable expenses from$2,000.00 to$2,750.00.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGMENT
State of California
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose names) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal] Notary Public
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
tb Deputy
Attachment
H:\2001\3450101\01L00174a.doc Page 1 of 1
ADDENDUM TO APPENDIX A December 9, 2003
This addendum modifies or adds to "Appendix A to Consulting Services Agreement dated
October 17, 2000, between Contra Costa County and Stephen E. Harriman,AIA &Associates,
"Scope of Services,"paragraph B, "Scope"as noted below:
The Consultant's duties during construction administration shall include,but not be limited to,
the following:
a. Advise as to the true intent of the contract documents and notify the contractors of
such intent in writing with Supplemental Instructions, Field Reports, sketches,
reports, or other memoranda in such form as approved by the County Capital
Projects Management Division. However, the Consultant shall not commit the
Public Agency to extra expense or otherwise modify the construction contract
without first obtaining written approval from the Public Agency.
b. Approve contractor's payment requests.
c. Review submittals and shop drawings. Such checking shall be performed by or
supervised by individuals responsible for making periodic observations of the
work.
d. Prepare contract change orders as required to correct deficiencies in the
construction documents prepared by the Consultant or as required to correct
erroneous information issued by the Consultant.
e. Make periodic observations of the work and conduct job meetings with his
consultants, the contractor and Public Agency representatives in attendance as may
be required. Said observations and job meetings shall occur with such frequency as
necessary to satisfy requirements of the building code enforcement agency, to
determine in general if the Work is being performed in a manner indicating that the
Work when completed will be in accordance with the Contract Documents, and as
necessary to avoid causing delay in the project. The Consultant shall report
observed material deviations from the construction contract documents. Consultant
shall render decisions and interpretations pertaining to design or to the construction
documents promptly and as necessary for the progress orihe construction work.
The Consultant shall prepare minutes of the job meetings and deliver them
promptly to the Public Agency. The Consultant shall not delegate this task to the
construction contractor.
At all reasonable times throu, bout the Construction Phase of Services the
Consultant agrees to attend meetings and conferences as the Public Agency deems
necessary for the performance of Consultant's services under this Agreement.
During the Construction Phase of Service, the Consultant shall attend up to 10 job
meetings. Consultant shall be paid for attending such meetings in excess of the
amounts stated above on the basis of extra work, in accordance with Section 14 in
the Agreement, providing the excess meetings are authorized in advance and in
writing by the Public Agency, except meetings which are required to correct errors
or omissions by the Consultant or which are needed due to the Consultant's
inefficiencies shall not be counted in determining the number of meetings covered
under this agreement nor shall they be reimbursable as extra work.
f. Prepare drawings and provide technical direction as needed to clarify intent of
construction documents prepared by Consultant.
HA200 1\3450101101 LOO I 75o.doc Page 1 of 2
TO: BOARD OF SUPERVISORS I/
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
DATE: December 9, 2003
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with Pacific Advanced Civil Engineering (PACE) Inc., effective December 2, 2003,
to increase the payment limit by $100,000 to a new payment limit of$275,000 for specialized
drainage review services in the Dougherty Valley area, San Ramon area (Dougherty Valley).
(District 111) Project No. various
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director, or designee to execute a contract amendment
with Pacific Advanced Civil Engineering (PACE) Inc., for ongoing on call plan check services in the
Dougherty Valley area, increasing the payment limit by$100,000 to a new payment limit of$ 275,000,
effective December 2, 2003.
11. Fiscal Impact:
There will be no impact to the County General Fund. Developer fees will fund 100%.
Continued on Attachment:X SIGNATURE: A
_iZAECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
_,,,,,APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA
t N � 'e7--t,/,-3--APPROVED AS RECOMMENDED O9Ff
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT
AYES: NOES: 1 hereby certify that this is a true and correct copy of an action
"
ABSENT: ABSTAIN: taken and entered on the minutes of the Board of Supervisors on
the date shown.
�—�-7 �7
ATTESTED:.-,t2
JOHN SWEETEN, Clerk of the Board of Supervisors
SG:rm:sr and County Administrator
G:\GrpData\EngSvc\BO\2003\12-09-03\PACE Extension Board Order.doc
Orig.Div: Public Works(Engineering Services)
Contact: Teri Ric(313-2363)
cc: County Administrator
Accounting By
Deputy
Auditor-Controller
Pacific Advanced Civil Engineering(PACE)Inc.,
Rita Callaway
17520 Newhope Street,Suite 200
Fountain Valley,CA 92708
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with Pacific Advanced Civil Engineering (PACE) Inc., effective December 2, 20035
to increase the payment limit by $100,000 to a new payment limit of$275,000 for specialized
drainage review services in the Dougherty Valley area, San Ramon area (Dougherty Valley).
(District 111) Project No. various
DATE: December 9, 2003
PAGE 2
111. Reasons for Recommendations and Background:
Pacific Advanced Civil Engineering (PACE) Inc., provides on call specialized drainage review services
in the Dougherty Valley area.
IV. Consequences of Nmative Action:
Negative action would result in the inability of the Public Works Department to complete plan reviews
and inspections already in progress and could result in delays of recording final maps.
,r k
e'
CONSULTING SERVICES AGREEMENT
Number
AMENDMENT AGREEMENT## 1 Fund/Org#
Account#
1. Identification of Contract to be Amended. Other#
Vendor Number: 04792
Consulting Services Agreement with Pacific Advanced Civil Engineering (PACE)
Effective Date: October 1, 2002 to October 1, 2004 (original contract date)
Department: Public Works Department
Subject: Consulting Services for the Douqhertv Valley pecialized Drainage Review
Payment Limit: $ 175,000
2. Parties. The County of Contra Costa, California (County), for its Department named above, and
the following named Consultant mutually agree and promise as follows:
Consultant Name: Pacific Advanced Civil Engineering (PACE)
Capacity: Consultant
Address: 17520 Newhope Street, Suite 200
Fountain Valley, CA 92708-4262
3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is
December 2, 2003. (Board date)
4. Amendment Specifications. The Contract identified above is hereby amended as follows:
I. Payment Limit Increase
5. Payment Limit Amendment. Increase the payment limit by $100,000 from $175,000 to the
new total payment limit of$275,000.
6. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CONSULTANT
Public Agency Consultant Name
r.
By cl' (1) BY Ayze.-A
Mauri hiu (print name)
Public Wo s Director ,
• r •
1
(Signature and business capacity)
RECOMMEND FOR APPROVAL:
J/
BYIF A (2) Byf4 I,Azel&,
Teri R print n me'� 4 VA4 4z
Assocla evil Engineer
A A4,
(Si ure an(df- Ines capacity)
Note to Contractor:For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must a that of the president or vice president
and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313).
G:1GrpData\EngSvc\Slava\PACEIPACE CSA-amend1.doc
CALIFORNIA ALL=PURPOSE ACKNOWLEDGMENT
State of California
ss.
County of 64
On -7- 03 i" e-6Z,41,1-VG�
before me,
Date Name and Title of Officer(e.g.,"Jane Doe,Notary Public")
personally appeared Zro<-el 20jj J 4-j r)4v tf
Name(s)of Signer(s)
personally known to me
n proved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) is/are
subscribed to the within instrument and
acknowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or
WA CNUWAY
cow.#135W the entity upon behalf of which the person(s)
WrAWAAX*CAL*VM acted, executed the instrument.
ORAWECOUM
low
WITNESS my hand and official seal.
Place Notary Seal Above Signature of No Public
OPTIONAL
Though the information below is not required by law,it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name:
El Individual Top
of thumb here
0 Corporate Officer—Title(s):
n Partner—F] Limited El General
0 Attorney in Fact
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0 Guardian or Conservator
F] Other:
Signer Is Representing:
01999 National Notary Association o 9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402•www.nationalnotary.org Prod.No.5907 Reorder:Call Toll-Free 1-800-876-6827
140
TO: BOARD OF SUPERVISORS *- Contra
Costa
FROM: CARLOS BALTODANO, DIRECTOR �•�.�� � - -�� CountyBUILDING INSPECTION DEPARTMENT OST'9 COU
DATE: November 18, 2003
SUBJECT: Disability Access Compliance Consultant
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE and AUTHORIZE the Director of Building Inspection, or designee, to execute
contract with Gilda Puente-Peters, Architect up to $180,000 to provide Disability Access
Compliance Program services from November 1, 2003 through October 30, 2005.
FISCAL IMPACT
None. Permit Funds.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Building Inspection Department is in the process of enhancing its expertise in the area
of Disability Access Compliance. While laws related to Access issues for the Disabled
CONTI UED ON ATTACHMENT Y SIGNATURE
RECOMMENDATION OFC LINTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE OTHER
SIGNATURES
ACTION OF BOA N ,y�,�4' �t'�r`'� APPROVED AS RECOMMENDED �„IffHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
TRUE
UNANIMOUS(ABSENT/jjQ1:1L ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
SHOWN.
Contact: Anil Comelo 925 335-1155
ATTESTED:
cc: Building Inspection John Sweeten,Clerk of the Board of Supervisors
BY � � -Lt'2'LJEPUTY
CB:nr
\bdord\Disability Access
c�.
have existed since the early 1980s, there is a renewed emphasis on its
implementation. Strict implementation is being spurred by lack of significantly
increased access for individuals who are disabled, and renewed enforcement by
the State Attorney General's office. The Attorney General has informed local
Building Inspection Departments of the increased vigilance by his office.
As the Board was notified late last year, there were specific complaints from the
disabled community concerning a restaurant in the City of Lafayette. In
investigating and responding to these complaints, the Department analyzed its
internal process relating to inspections and plan checking for access
requirements and determined that it needed to make modifications. The
Department began an in house access compliance program and began to
discuss on going training possibilities with the disabled community. While the
Department has always implemented laws applicable to Disabled Access, it
needed to enhance it's disabled training program. The Department concluded
that disabled access training was such an important issue and beyond the
capabilities of existing staff to continue the on going training, that it decided to
seek outside assistance. Therefore, the Department conducted a Request For
Proposals (RFP) process to select a consultant to provide additional services.
As part of the RFP effort, proposals were solicited from seven firms referred to
the Department by leading members of the Disability community. The
Department received proposals from three firms all of whom were invited for an
interview. The Departmental panel then selected Gilda Puente-Peters,
Architects. The firm is a Small, Local, Woman Business Enterprise. The firm is
currently on contract with the State's Division of State Architect to develop a
portion of the manual, which will be utilized as a prototype to train professionals
around the state.
The consultant will assess the Building Inspection Department's plan review and
inspection practices, prepare a comprehensive access compliance and training
program, and help develop internal policies, protocols procedures and forms.
These are expected to enhance the quality of the Department's plan review and
inspection program. The consultant will also develop a monitoring and audit
protocol to determine the effectiveness of the compliance effort and training
program.
The training program will consist of 18 classes. The Department's approximately
70 Engineers and Plan Checkers and Inspectors will be divided into two teams
who will attend the 36 sessions taught by the firm's staff. The resulting products
including PowerPoint presentation, and forms will be owned by the Department.
Subsequently, the Department intends to develop internal capacity and expertise
to conduct training sessions. This may include continued training for internal
staff as well staff of other building departments and the private
arch itectu ral/engi nee ring community. This is part of the Department's
commitment to improving access to the disabled and enhancing the level of
disability compliance.
Disability Access
November, 18,2003
Page 2