HomeMy WebLinkAboutMINUTES - 12092003 - C107 TO: BOARD OF SUPERVISORS •�' -'`a''••
Contra
t t
John Sweeten -- i '� Costa
FROM: , County Administrator ��,_
•,/�y-� .� count y
DATE: December 9, 2003 oU
SUBJECT: TREASURER'S MONTHLY RECONCILIATION REPORT
Specific Request(s) or Recommendations) & Background & Justification
Recommendation:
Acknowledge the receipt of the Treasurer's Reconciliation Report as of October 31, 2003 as requested
by the 1992 Audit Management Letter of December 30, 1092 from KPMG Peat Marwick.
Continued on Attachment: YES Signature:
Recommendation of County Administrator Recommendation of Board Committee
Approve Other
Signature(s): C --
Action of Boar on 4, *proved as Recommended Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Abser�;� AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Contact: Tony Enea (335-1094) Attested: 7 1,?_
cc: Treasurer-Tax Collector John Sweeten, Clerk of
the Board of Supervisors
and County Administrator
By: EPUTY
CONTRA COSTA COUNTY
TREASURER-TAX COLLECTOR
625 COURT STREET, ROOM 100-102
MARTINEZ, CA 94553-0063
DA November 19, 2003
TO: John Sweeten, County Administrator
FROM: William J. Pollacek, Treasurer-Tax Collector
SUBJECT: TREASURER'S MONTHLY RECONCILIATIO
REPORT AS OF OCTOBER 31, 2003
Submitted herein is the Treasurer's Reconciliation Report as requested by the 1992 Audit
Management Letter of December 30, 1992, from KPMG Peat Marwick.
Attached are two exhibits: the Treasurer's internal cash and investments report (Exhibit 1);
and, the Auditor's Treasurer's Control Fund General Ledger Report (Exhibit 2). A
reconciliation page with explanations of the differences between the two reports is also
included.
WJP:CVJ:beb
Attachments
cc: Jack Cooper, Internal Audit
20"
CONTRA COSTA COUNTY Exhibit 1
10/31/03
NEW BALANCE
CASH-VAULT&DRAWERS 91,068.88
CHECKS,ETC 397379199.29
UNION-REGENCY HILLS 0.00
WFB-ACCT 1312351 3496089615.00
CASH IN BANKS 559849,612.53
***CASH ON HAND*** 94,286,495.70
TRUST-C.D.'S 2.1939.24
TRUST-NEGO.C.D. 0.00
TRUST-COM'L PAPER 1191529000-00
TRUST-REPO 0.00
TRUST-BKR'S ACCEPT 7889000.00
TRUST-U.S.GOVT 105,794,000.00
TRUST-L.A.I.F.TJ# 4,3669795.61
TRUST-OTHER(TAX GUARR.&SSI CHILDREN) 330,360.29
***TRUST ACCOUNTS***8000 122,434,095.14
RET.ASSN.-C.D.'S Ip0,000.00
RET.ASSN.-NEGO.C.D.'S 0.00
RET.ASSN.-REAL ESTATE 267,426,254.00
RET.ASSN.-ALTERNATIVE INV 5191169038.86
RET.ASSN.-BONDS 111199162,771.55
RET.ASSN.-REPO TJ# 20,9379000.00
RET.ASSN.-STKS 11233,1339905.59
***RET.ASSN.INVEST***8901 2169297759970.00
DIST-C.D.'S 195409000.00
DIST-NEGO.C.D.'S 0.00
DIST-COM'L PAPER 7990289000.00
DIST-ACALANES USD 0.00
DIST-MT DIABLO USD-GIC 0.00
DIST-BRENTWOOD USD 0.00
DIST-CCC COE 0.00
DIST-JOHN SWETT USD 0.00
DIST-ANTIOCH USD GIC 0.00
DIST-OAKLEY UESD 0.00
DIST-PITTSBURG USD 0.00
DIST-WEST CTY USD-GIC 3698259000.00
DIST-LAFAYETTE SCHOOL DIST-GIC 0.00
DIST-LIBERTY UHSD-GIC 0.00
DIST-MARTINEZ USD-GIC 0.00
DIST-WALNUT CREEK SD-GIC 0.00
DIST-BKR'S ACCEPT. 31024,000.00
DIST-REPO 0.00
DIST-U.S.GOVT 10398049000.00
DIST-L.A.I.F.TJ# 488,8239423.77
DIST-MED TERM NOTE 119885,000.00
DIST-OTHER&MUNI BOND-CAMP 15,618,791.71
***DISTRICT TOTAL*** 1000-7999 740,5489215.48
COUNTY-Cal TRUST 10,1109617.97
COUNTY-BOA Asset Mgmt 3992679729.00
COUNTY-NEGO.C.D.'S 0.00
COUNTY-COM'L PAPER 75,10009000-00
COUNTY-BKR'S ACCEPT 1290009000-00
COUNTY-U.S.GOVT 71000,000-00
COUNTY-REPO 420^39000-00
COUNTY-L.A.I.F.TJ#0488 31,3337367.72
COUNTY-L.A.I.F.Portion Pledged to Fund 1015 5596369587.51
***COUNTY INVEST***8177 6509411,302.20
***TOTAL ACCOUNTABILITY"* 49300,4569078.52
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Reconciliation Report as of October 31,2003
EXHIBIT 1 EXHIBIT 2
TREASURER'S OFFICE AUDITOR'S REPORT
INTERNAL REPORT TREASURER'S CONTROL
ACCOUNT CASH ON HAND FUND GENERAL LEDGER DIFFERENCE
Cash On Hand/In Bank
0002 $9492869495.70 $94,2869495.70 $0.00
Retirement Investments
0005 $2969297759970.00 $2969297759970.00 $0.00
District Investments
0015 $74095489215.48 $79691849802.99 -$5596369587.51 (1)
County Investments
0025 $65094119302.20 $5949774,714.69 $559636,587.51 (1)
Trust Investments
0031 $12294349095.14 $12294349095.14 $0.00
Bank Settlement
0035 $0.00 $149489.36 -$149489.36 (2)
Totals $4930094569078.52 $4930094709567.88 -$149489.36
Explanation of Differences:
1. The difference of$55,636,587.51 in Account 0015 and 0025 is of the County Tax Revenue
Anticipation Note pledge fund. Though the borrowings are in effect a County investment,the
pledge fund for the repayment is assigned the District fund number of 1015 to fully encumber and
isolate the legally required pledged monies in the formal accounting records of the County.
2. Account 0035 shows a beginning balance of$13,183.41 in the Treasurer's Control Fund General
Ledger plus a debit of$29,543.68 less a credit of$28,237.73, which includes Treasurer Journal
number(s) 047200, 047900 & 048500. The $14,489.36 represents the difference between the
Auditor's office Redeemed Warrant System and the banks redeemed records. (Journal copies and
copy of the Treasurer's Control Fund General Ledger attached)
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