HomeMy WebLinkAboutMINUTES - 12022003 - HA2 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Ll
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: December 2, 2003
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING SEPTEMBER 30, 2003
SPECIFIC REQU'ES'T(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5047 approving collection lass write-off in the amount of$ 6,671.21 for the
quarter ending September 30, 2003 as recommended by the Advisory Housing Commission.
Il. FINANCIAL IMPACT:
Uncol'lectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts that have been determined to be
uncollectable. For the quarter ending September 30, 20013 a collection loss write-off in the amount of
$19,245.67 is recommended.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total
of 6 accounts that are being recommended for write-off, representing an average of$1,111.87 per
account. The following chart illustrates the collection losses per quarter for the past four quarters:
Conventional Program
09/03 $ 6,571.21
06/03 $19,245.67
03/03 $ 7,988.64
12/02 $16,576.11
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV, CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5047 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR _ RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURES):
ACTION OF BOARD ON December 2, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT Ione } TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
Advisory Pbming Cmassion Seat VAGW
ATTESTED Decaober 2,; 2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY t b , UTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\Bo-clwo.DOC
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5047
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF$5,671.21 FOR THE QUARTER ENDING SEPTEMBER 30, 2003
WHEREAS,certain accounts of vacated tenants have been determined to be
uncollectible by management,and;
WHEREAS, a majority of these tenants accounts have been,or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending SEPTEMBER 30,2003:
Conventional
Program
Dwelling Rent $4,940.58
Legal Charges $ 10.00
Maintenance&Other Charges $1,720.63
$6,671.21
PASSED AND ADOPTED ON_ December 2, 2003 by the
following vote of the Commissioners.
AYES: S[7I'IlmoRS Giou, unimtA, CumIBIf2G, GLan aw DesAt?umm
NOES: NOW
ABSENT: NCS
ABSTAIN:N=
AMISCRY MUSM CMUMI0 SEAT VACANT
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN,
ATTESTED Wcember 2, 2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR.
By
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