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Home My WebLink AboutMINUTES - 12022003 - C58-C62 G.++• J AUDITOR-CONTROLLER USE ONLY CONTRACOSTA COUNTY FINAL.APPROVAL NEEDED BY APPROPRIATION ADJUSTMENT Siff,BOARD OF SUPERVISORS TIC 27 1 3{—I COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0308&0309 Probation 22armwnt ORGANIZATION E?Q°-ACCOU SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE B.U. 0308 3000 1061 RETIREE HEALTH INSURANCE 45,633.00 3046 1061 RETIREE HEALTH INSURANCE 3,620.00 3047 1061 RETIREE HEALTH INSURANCE 3,620.00 3050 1061 RETIREE HEALTH INSURANCE 4,802.00 3060 1061 RETIREE HEALTH INSURANCE 2,357.00 3070 1061 RETIREE HEALTH INSURANCE 6,082.00 3075 1061 RETIREE HEALTH INSURANCE 15,081.00 B.U. 0309 3120 1061 RETIREE HEALTH INSURANCE 24,551.00 TOTALS 52,873.00 52,873.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By:' fi Date 1 Zg COUNTY s To move all retiree health insurance appropriations to the Admin Org. BY: �"Date t2 BOARD OF SU``�PyE��RVIS�OeRS YES: ��711��ft1l 01A UIMMA, Admin.Svcs.Officer 10/22/2003 NO: NONE SIGNAT TITLE D��AryT//E APPROPRIATION AP00 �V4'tC John Sweeten,Clerk of the Board of ADJ.JOURNAL NO. Supervisors and County Administrator BY: DATE: DECEM ER 02, 2003 }DITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY SAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT 130ARD OF SUPERVISORS T/C 27 FC "PY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: LIBRARY 0621 hozz) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3722 2461 Library Material-Adult $ $ 9 00 3754 2461 Library Material-Adult 9 00 3763 2461 Library Material-Adult 2,535 00 3771 2461 Library Material-Adult 50 00 3772 2461 Library Material-Adult 75 00 3781 2461 Library Material-Adult 50 00 3762 2461 Library Material-Adult 100 00 3793 2461 Library Material-Adult 1,000 00 3795 2461 Library Material-Adult 3,000 00 3796 2461 Library Material-Adult 2,500 00 3797 2461 Library Material-Adult 300 00 3798 2461 Library Material-Adult 300 00 3763 2464 Library Material-Children 2,500 00 3795 2464 Library Material-Children 3,000 00 3796 2484 Library Material-Children 2,500 00 3751 2100 Office Expense 49 00 3771 2100 Office Expense 29 00 3772 2100 Office Expense 10 00 3782 2100 Office Expense 11 00 3795 2100 Office Expense 19 00 0991 6301 Reserved for Contingency 18,046 00 0991 6301 Appropriable Revenue 18,046 00 TOTALSI$ 18,0461 00$ 36,092 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: i BY: t_ r.� ' DATE ff $ See attached list of donations for the month of September 2003 COU INIST TOR: BY: &A�ATE } " 60 D SUPERVISORS: SUKRVON 610A UIL*Mk YES: GREENKROf DIMMER,GLOWR NO: NONE John Sweeten,Clerk of the Board of A.S.O. OCT 28 2 {� Supervisors and County Administrator SIGNATURE TITLE DATE APPROPRIATION APOO BY: DATE DEC. �} DD ADJ.JOURNAL NO. (M129 Rev 2/86) CONTRA COSTA COUNTY +' ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: Libra 062010621 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE -DECREASE;-, 3722 9965 RESTRICTED DONATIONS RECEIVED DURING THE $ 9 40 3751 9965 MONTH OF SEPTEMBER 2003 y j bo 3754 9965 9 00 3763 9965 5,035 00 3771 9965 79 00 3772 9965 85 00 3781 9965 50 00 3782 9965 111 00 3793 9965 1,000 00 3795 9965 6,019 00 3796 9965 5,000 00 3797 9965 300 00 3798 9965 300 00 TOTALS$ 18,046 001$ 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: zl --� �1 DATE / S See attachfit st of donations for month of September 200; z 61 COUNT= . BY: DATE + BOARD OF SUPERVISORS. YES: RSj � t is WER NO: PRUNE John Sweeten,Clerk of the Board of A.S.O. OCT 2 8 2003 Supervisors ad County Administrator SIGNATURE TITLE DATE REVENUE ADJ. RAO(7 SOU BY: ' DATE DEC. O t JOURNAL NO. (M 8134 Rev.2186) To record,donations for them,m orin►q#r SEPTEMBER'` 'SAT SMT TOTAL Elaine Kaufman $9.00 Richard Rowell $100.00 Melody Ferreira $50.00 Friends of El Sobrante Library $1,000.00 Friends of Brentwood Library $5,000.00 Fraternal Order of Eagles $300.00 Jane Ellen Brockman $50.00 Holly Cunningham $25.00 S McTaggarWUeathervane $35.00 Friends of Kensington Library $6,000.00 Pinole Friends of the Library $5,000.00 Friends of Moraga Library $10.00 Deborah K Goodwin $11.00 Friends of Kensington Library $19.00 Friends of Lafayette Library $29.00 Clayton Community Library Foundation $49.00 Phillip/Patricia Nyle $50.00 Friends of Rodeo Library $300.00 Laura McKeegan $9.00 TOTAL $18,046.00 f AUDITOR-CONTROLLER USE O Y CONTRA COSTA COUNTY FINAs.APPROVAL NeeoEt�BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS El COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SER'V'ICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Fund 110300 Building Inspection 3420 4953 AUTOS &z TRUCKS 23,694.00 TOTAL! $ 0.00 $23,694.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTRQLLER To appropriate accumulated depreciation and By: Date: ,, - estimated salvage from equipment#3626 being replaced by Building Inspection. The vehicle was COLIN ;��TRATOjrnot included in the F'Y2003/04 Vehicle Master Date: fl-6'63 Replacement List. No additional funds needed. BOARD OF SUPERVISORS YES: WRA$f?R56!A ORO NONE ,DE$AVW IND ' deputy Director ' Jahn Sweeten,Clerk of the Board of Genera!Services 10/30/2003 Supervisor and County Administrator TURF TITLE DATE BY Bate: -..-G, 2003 APPROPRIATION (M ei Rev.2/86) ADJ. JOURNAL No. APQQ -77 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Fund 110300 Replacement Release 3420 8982 EQUIPMENT REPLACEMENT RELEASE 22,694.00 3420 9922 SALE OF EQUIPMENT 1,000.00 TOTALS: $23,694.00 $ 0.04 APPROVED EXPLANATION OF REQUEST AUDITOR-CONT LER To appropriate accumulated depreciation +sS'x By: Date: estimated salvage on the following vehicle: Eq # Acc Depr Est Salvage Total. COUNT ADI STRAT 3626 22,694.00 1,000.00 23,694.00 � Date - ' BOARD OF SUPERVISORS t Ul YES: GREIN I D &U"G%LR NO: NONE Deputy Director John SW88t8n,Clerk of the Board of General salvias 10/30/2003 Superylsors and CwV Admirl1Stra ATURE TITLE DATE By: Dale: DEC. 02, 2003 (Iuaian ev. as) REVENUE ADJ. JOURNAL NO. RAOO �'� VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction-Sheet) Department : Building lnspeotion Date: 10/15/2003 Authorized Signature: o Telephone: 5-1155 Printed Name:Anil Comelol i 1. Ream and justification for vehicle request: replace dead lined vehicle OCT 2 3 20-003 2. Funding Source: (Budget information will be used to prepare Board Orden): 3.20 Is an appropriation adjustment needed? N Yes ❑No , Fiscal Officer: Name; Anil Telephone: 5-1155 3. Description of vehicle or equipment requested (if applicable, complete an accessories forrn): 4x4 Truck 4. Is an alternative fuel vehicle acceptable? El Yes [E No If no, reason clean air vehicle will not work: Because of High mileage only Hybrid vehicle is acceptable 5. if replacement, which vehicle or equipment is being replaced: Type: 97 CMC ,Jimmy Vehicle/Equipment Number: 3626 Odometer/Hours: 107,166 6. Reason purchase cannot wait until next budget cycle::" need to replace vehicle' 7. CAO Release to GSD Fleet Management: [ ''Yes ❑ No Date:' GAO Signature: (AJ;P� FOR CSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? Yes LAj No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager; Date Inspected: -03 Vehicle/Equipment: Make:GAC- Model: ' Year. 1997' Condition of vehicle acrd/or equipment and life expectancy: L- cis; r� x eD5 UnLue-, Accumulated Depreciation try Estimated Salvage Value; _ -.-- Estimated Cost of Request:'/ n 3. Fleet Manager Signature: � —--- Date:/,9-.2!0 0 U31M m� ifil oo EZ =Zj d qZ 130 3 . : W;Tersot1 \ALLSTUFFBID\,vehMes.flcilities,p kingk Vehicle-Equipnmd uest-5127,doo 22/12/01 .._..... _........ ...... ......... ............. _...._. ..._.... . __ ....._.......... .............. .............. . _........ ........ . ............................. CONTRA COSTA COUNTY AUDITOR CONTROLLER USE ONLY Final Aproval Needed By: APPROPRIATIONA�3�USTMENT T/C 27 Board Of Supervisors County Administrator ACCOUNT CODING BUDGET UNIT s : Comrnuni Services De rtment-0588 ' EXPENSE Pae 1 of 1 URG'N. SUB AGCY. EXPENDITURE ACCOUNT DECSRIPTION < DECREASE > INCREASE 1454 4953 Autos&Trucks 27,000 0 0990 6301 Reserve for Contingencies 27,000 0990 6301 Appropriable New Revenue 27,000 l Approved27 000 54 000 EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate the estimated purchase cost of a new van or truck Date:�� c to be used by Weatherization program. This is a replacement for an COUNTY ADMINISTRATOR old vehicle(E1528) that has 290,000 mileage. No additional county general fund cost results from these adjustments. Date:/ q Summary: BOARD OF SUPERVISORS Expenditure Increase 27,000 .00 Revenue Increase _ 27.000 .00 YES: StlIMMOUN1 County Contribution GREENDERa,OW ISR, VER NO: NONE John Sweeten,Clerk of the Board of Supervisors and County Administrator ' sl CSD Fiscal Officer 03 /b- . Tnu DATE ERIC ZRE ENTO Date: DEC. 02, 2003 APProwatfon Adj TP.x,s Appropriation AP00 5C) j_ 10/6/,03 12:00 AM Adj.Journal No. CONTRA COSTA COUNTY ESTIMATED REVENUE AD3USTMENT T/C 24 ACCOUNT CODING BUDGET UNIT s: Conummft Services Ue rbnetst-0588 Pae 1 of 1 REVENUE MG-N. SUB-ACCO'. REVENUE DESCRIPTION INCREASE < DECREASE > 1454 9552 Fed Aid Comm Svcs Admin 27,000 r I iE :tf F 4, f t,y5 i = r s= �i i R { t 27 000 y' 3' 0 # r Approved EXPLANATION OF REQUEST AUDITOR•CONTROLLER To increase estimated revenue on the LIHEAP-Weatherixatian program. Date:Icy COUNTY ADMINISTRATOR No additional county general fund cast results from these adjustments. Date:OF Revenue Increase $274000.00 3CICiA BOARD OF','t)PERVISORS YES: St pERVISORSGl0l UlLKEMk GRUNSIM, J-RI R{GLOVER NO: NONE John Sweeten,Clerk 4j the Board of TME Fiscal�f�.,.,.i lel•V.3 Superrtls�rs nd n AdminWrator Tt1RE ,-m DAA ERIC RMENTO DEC, 02, 2003 Appropriation 1tAO0 as W)ds . Adj. Journal No. 10/6/03 12:00 AMI ST.a°rE of CALIFORNIA 4 STllAR D AGREEMENT St C U 213 A(NEW 02/98) AGREEMENT NUMBER. AMENDMENT NUM13ER 0313-5210 7 i. This Agreement is entered into between the State Agency and the Contractor namedbelow STATE AGENCY'S NAME De artment of Community Services and Development CONTRACTOR'S NAME Contra Costa County Community Services Department z. The term of this January 1,2003 through December 31, 2003 Agreement is : 3. The maximum amount of°this Agreement is: 73!,585.00 4. The parties mutually agree to this amendment as follows. All actions noted below are by this reference made a part of the Agreement and incorporated herein: I. The total consideration payable to Contractor by the State has changed from $452,842.00 to $731,585.00,reflecting an increase of$278,743.00 and as allocated on the attached funding information page. FORM APPROVED SUANO B.MAR ESI, €tn y Cc sels ` By Deputy . IN WITNESS WHEREOF,this Agreement has been executed b the parties hereto. CALIFORNIA CONTRACTOR Department of General Services Use only CONTRACTOR'S NAME (if other than an individual,state whether a corporation,partnership,etc.) Contra Costa Count Conp*nity Services De artrnent BY (Authorized Signature) r DATE 51 NEL)(YO not type) cm, I hereby certify 1l3a1 all PRINTED NAME AND TITLE OFWkiON SIGN11(i conditions for exemption have. d D 0 t d C been complied with,and this ADDRESS Itdocument is exempt from the: Department of General Services' 2520 Stanwell Drive,Suite 200,Concord,CA 94520 approval. STATE OF CALIFORNIA ADEN 4c.• . arMBueche, vice an veto meat Y (AuDATE IGNED o not type} PRINTEOF ON SIGNING Richarnciai Officer ADDRESS 700 North 10th Street,Sacramento,California 95914 Exempt per California ' AT1v1ENT OF COMMUNITY JIGS AND DEVELOPMENT F 557D(Rev. 12/02) EXHIBIT B-ATTACHNfENT 11 2003 LDAP WEATHER.TZATION BUDGET Contractor Name: Contract Number: Contra Cosh County Com nunity Services Department 03B-5210,Amd.2 Class"B"Contractor's License No.: Name on License: Expiration Tate: N/A N/A N/A Prepared By: JFax Number: ( ) 92,5-646-5010` Telephone Number: SAM MENDOZA E-snail: SMendoza@ecccsd.org 925--646--5977 l.a Salaries and Wages $ 1,265 $ 2,113 1.b F ` e Benefits 641 1,070 1.c Facilities 1 222 2,041 1.d Utilities 0 1 0 Le Equ"prnent Total(s eci below) fit 0 1. 2. 1.f Tele lsos�e-Cona nunications 0 0 Lg Training0 0 1.h Travel Total(Mcify below) 0 0 1.1n-State S 0 2.Out-of-State$ 0 Li Accounting 13,735 22,931 1." Audit Costs 0 0 1.k Insurance-Bonding 0 0 1.1 office Su lies 9087 1,516 1.m Miscellaneous Totaleci below 1 289 152 1. Indirect Costs 2. Copy Machine Lease 1.n Intake(eligibility determination) 2,720 4,538 1.0 Subtotal Section A $ 21,780.00 >$ 36,361.0U ► Column 't - CSD'USE7. SECT1ONB'-'PROG11AA1 COSTS _0 un2.a Training is 660 1 $ 1,158 2.b Travel Total(s ecify below) 0 0 1.In-State$ 2.Out-of-State$ 2.c Outreach(5%-see isistructioiis) 13,6I3.00 22,$I 8.40 Z.d DwellingAssessment 18,617 32. 676 2,e E ui IrsentTotal ec` below 27,000 27,000 --� _ I. 3/4;Ton Caro Van 2. 2.f Weatherization Materials 118 647 212 tl17 2. Labor 53 818 94 458 2.h Storage 5 000 5.000 2.i Vehicle Insurance 0 0 2.' Tran ortation to,lob Sites 0 0 2.k Maintenance-Re air 7,671 13,4:63 12.1 Miscellaneous Total( ecifybelow) 5,447 9,560 OSubtotal Small Tools 2. Cal n3.cations Sctir►n B $ 250,473.00 $ 418,15(!.00 $ 272,253.00 $ 454,511.00 # 217 #` 362 ojected Vulnerable Populations: 10 % 4.b Projected Average Energy Burden: 5 1 % alifomia ,fMENTOF COMMUNITY ST CES AND DEVELOPMENT 37E(Rev. 12/02) EXHIBIT B-ATTACHMENT III 2003 LIHEAP ASSURANCE 16/ECIPIHEAP BUDGET Contractor Name: Contract Number: Contra Costa County Community Services Department 03B-5210,Amd.2 Prepared By: E-mail Address: Telephone Number. Fax Number: SAM MKNbOZA endoza@ccecsd.org ( ) 925-646-5977 ( )925-646- 01 tt ti f t r a S 90,751.00 S 1:9,989.00 1.2 Assurance 16 Activities 3.a Outreach(5°/v of total ECff'allocation) CPUC LiOB Travel to meetings(Optional) 0 Lb.b (Shall not exceed 5°l0 of total Assurance 16 Allocation.) S � 3.b Wood/PropanttOil Payments S 1.c Spbtatal Section 1-(Lines 1.2 through Lb) S 90,751.00 Implementation Period from to 'SEC-"ON, 2-ADMIN ISTR,,%T1%rF COSTS(rOR A.SStIRANCF 16,FC,114,AND .c Pomace Repairs and Replacements S 75,961.00 2.a Salaries and Wages S 19,991 implementation Period from 1/1/03 to 12/31/03 2.b Fringe Benefits S 9,332 3.d Other* S 0 Subtotal ctlon 3- (Lines 3.a through 3.c,and 2.c Facilities S 1,500 3.e 3.d,if applicable) S 95,950.00 2.d Utilities S 0 3.f Wood/Propane/Oil # 0 2.t Equipment Total(specify below) 0 3.g Furnace Repairs and Replacements 43 43 1• 3.h Other* # 0 Subtotal Section 3-(Lines 3d through .g,an S 2• 3.t 3.h,ifapplicable) # 43 2.f Training S 0 2.g Travel Total(specify below) S 1,000 4.a Outreach(5%total HEAP allocation) S 35,993.00 1. in-State S 1,000 .1 1 Wood/PropancJOil Paymei ii S 0 , 1- 2. Out-of-State $ 0 Subtotal Section 4-(Lines 4.a through 4.b) S 35,983.00 2.h Telephone-Communications S :540 4.d wood/PropartetOil # 0 2.i Accounting S 9,877 4.e 1 sabtuta:l Section 4- (Line 4.d) # 0 2.j Audit Costs S 0 2.k Insurance-Bonding S 0 5.a Fast Track Electric and Gas Payments S 303,849.00 2.1 Office Supplies S 1,343 Implementation Period from 1/X/03 to _ 12 31/03 2.m Misce Total(specify below) S 1,162 5.b HEAP Electric and Gas Payments S 683,666.00 1. Indirect Costs S 1,264„,8.4.00 2. Copy Machine Lease 3. 7A ECIP Projected Vulnerable Populations: 10 % 4. Projected Average Energy Burden: 5 % 2.n Intake(eligtbility determination) S %645. 7.b HEAT'Projected Vulnerable Populations: 10 % 2.0 Subtotal Section 2-(Lines 2.a through 2.n) S 54,390.00 Projected Average Energy Burden: 5 % * Used only for households receiving emergency assistance. AUDITOR-CONTROLLER USE ONLY E CONTRA COSTA COUNTY � ,� >^tNALAPpt�avAt,NEEDED BY: APPROPRIATION ADJUSTMENT TIC 27BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL, SERVICES ORGANIZATION E)tPENCHTURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUS-ACCOUNT Buftet Unit 0588 Community Services 1454 4953 AUTOS & TRUCKS 9,160.00 0990 6301 RESERVE FOR CONTINGENCIES 9,160.00 0990 6301 APPROPRIABLE NEW REVENUE 9,160.00 TOTALS: $9,160.00 $18,320.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: --M-- Date: IVIZE&12 salvage from equipment#5128 beim replaced by CooncADMINISTRATOR Community Services with grant funds. Vehicle was not included on Master Vehicle Replacement List FY2003f04. r By: -.t � ?- Date. /P BOARD OF SUPERVISORS YES: SUPERVISUlLm �; � IRIOLM NO: NONE John Sweeten,Clerk of the Board of Supervisors and County Admin#stratX Deputy Director ° General Services 1011412003 StGNATt3RE TITLE DATE By, t.-' nate: L3EC. 02, 200.3 (M 5134 Rev.2166) APPROPRIATION ADJ. JOURNAL No. APOO 0 CONTRA COSTA COUNTY e4ls ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: (GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0588 Community Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 8,160.00 0005 9922 SALE OF EQUIPMENT 1,000.00 TOTALS: $9,160.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated;depreciation & BY. in -- Date: estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total C 5128 8,1!50 1,{!00 91I60 ,Wal�MINIS�TOR� Date. BOARD OF SUPERVISORS YES: SUPERVM Q10K t131,#Qi GREENBERS,Dfl, 1LtllEFt,GMYER NO: NONE John Sweeten,Clerk of the Board of ��,,� �, Deputy Director supemsor8 and Count Administrator General Services 10114/2003 Ti3RE TITLE DATE DEC. 02, 2003 REVENUE ADJ. n By: Date: JOURNAL NO. RAOO (M 8134 Rev.2188)