HomeMy WebLinkAboutMINUTES - 12022003 - C163 TO: BOARD OF SUPERVISORS �l '"� ', CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ' . COSTA
DATE: DECEIMB'Ek 2, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE A HYBRID VEHICLE FOR THE
BUILDING INSPECTION DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a hybrid vehicle for the
Building Inspection Department and AUTHORIZE the attached appropriation adjustment for this
purchase.
FINANCIAL IMPACT
The Building Inspection Department is purchasing a hybrid vehicle for approximately $18,841, which
will be financed by funds from accumulated depreciation {$22,694} and estimated salvage ($1,000).
BACKGROUND
The Building Inspection Department is replacing a 1997 truck, which has more than 100,000 miles
and is experiencing major mechanical problems. This vehicle is not on the Board Approved Master
List for Vehicle Replacement in FY2003-04. Therefore, in accordance with Administrative Bulletin
No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines,"
approval is requested for the purchase of this vehicle. Based on a review of the need for the new
vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of
this request. This request has been reviewed and approved by the County Administrator for
consideration by the Beard of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
,-- PPROVE OTHER
SIGNATURES:
qe,:,�
ACTION OF BO D N Dmmber„2, APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
_ UNANIMOUS(ABSENT
E4
AYES: N S:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department t HEREBY CERTIFY THAT THIS IS A TRUE
cc: Genera)Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division i)t?Cr�T
Auditor-Controller(via FIM) ATTESTED_ f 2003
Building Inspection Department(via FIM) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND C„QUNTY ADMINISTRATOR
!p
BYA! DEPUTY
F:1VehicteReplacementBaardOrders\Bldginspectionl60 Pureh Hybrid Dec022003.doc FM;MAK Page 1 of 1
M382(10188)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : Building Inspection / Date: 10115/2003
Authorized Signature: J Telephone: 5-1155
Printed Name:Anil Comelol
1. Reason and justification for vehicle request: replace dead lined vehicle
2. Funding Source: (Budget information will be used to prepare Board Order): 3420
Is an appropriation adjustment needed? Eyes No
Fiscal Officer: Name: Anil Telephone: 5-1155
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 4x4 Truck
4. Is an alternative fuel vehicle acceptable? F�Yes ®No
If no, reason clean air vehicle will not work: Because of High mileage only Hybrid vehicle is acceptable
5. If replacement, which vehicle or equipment is being replaced: Type: 97 GMC Jimmy
Vehicle/Equipment Number: 3626 Odometer/Hours: 107.166
6. Reason purchase cannot wait until next budget cycle: need to replace vehicle
7. CACI Release to GSD Fleet Management: E 1'es E-1 No Date:
CAC? Signature:
''.--
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes V\1 No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: -�
Vehicle/Equipment: Make: _ 'C Model:
/ Year: J>97
Condition of vehicle and/or equipment and life expectancy: n.� s�: s ` �%�° � �� %u -•;�
Accumulated Depreciation: 2�2 617 Estimated Salvage Value:'#Jelc
Estimated Cost of Request o! S yq
3. Fleet Manager Signature: Date ./e 2 2-e--3
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AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 BOARD OF SUPERVISORS
❑ COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Fund 110300 Building Inspection
3420 4953 AUTOS & TRUCKS 23,694.00
TOTALS: $ 0.40 $23,694.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation and
ORIG NAL SIGNED ay: estimated salvage from equipment #3626 being
By: Date:
replaced by Building Inspection. The vehicle was
COUNTY AD I TRATOR not included in the FY2003/04 Vehicle Master
By: d" pf Date: 1 j-�-� Replacement List. No additional funds needed.
BOARD OF SUPERVISORS
YES:
Deputy Director
No: General Services 10/30/2003
ATURE TITLE DATE
By: Date: APPROPRIATION ^
(M 8134 Rev.2/66) ADJ. JOURNAL NO. APOO J
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Fund 110300 Replacement Release
3420 8982 EQUIPMENT REPLACEMENT RELEASE 22,694.00
3420 9922 SALE OF EQUIPMENT 1,000.00
TOTALS: $23,694.00 0.00
APPROVED EXPLANATION OF REQUEST
AUD,TO% ryNROLE To appropriate accumulated depreciation &
By Dater estimated salvage on the following vehicle:
Eq # Ace Depr Est Salvage Total
COUNTY ADMINISTRATOR 3626 22,694.00 11,000.00 233,694.00
BY: Date: � �~03
BOARD OF SUPERVISORS
YES:
NO: Deputy Director
General Services 10/30/2003
ATURE TITLE DATE
By: Date:
(M 8134 Rev.2186) REVENUE ADJ.
JOURNAL NO. RAOO !�'U jb