HomeMy WebLinkAboutMINUTES - 12022003 - C155 . .... ...............................................................................................................................................................................................................................
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TO: BOARD OF SUPERVISORS 4f�'�'� r •. CONTRA
FROM: BARTON J. GIL.BERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: DECEMBER 2, 2003 COUNTY
SUBJECT: LEASE FOR THE PREMISES AT 2600 MISSION BELL DRIVE,
SAN PABLO FOR THE COMMUNITY SERVICES DEPARTMENT
(CP#03-55)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE a Lease, commencing September 1, 2003, with Contra Costa Community College
District for the premises at 2600 Mission Bell Drive, San Pablo, for occupancy by the
Community Services Department, under the terms and conditions more particularly set forth in
the Lease.
2. AUTHORIZE the Director of General Services, or designee, to execute the Lease on behalf of
the County and to EXERCISE any options to extend the Lease.
3. DETERMINE that compliance with the California Environmental Quality Act (CEQA) for this
project was completed when the College District adopted a Mitigated Negative Declaration on
March 22, 2000 for the Child' Development Center Building (Report No. 72-A).
FINANCIAL IMPACT
The impact to the current fiscal year is $3,200.00 in monthly lease rental payments. The leased
space is approximately 2,652 square feet. Utilities, janitorial, security, parking, maintenance and
repairs are included in the monthly rental. Funding for the lease rental payments are budgeted in the
Community Services Department budget.
BACKGROUND
The Community Services Department lease of the above premises consists of two classrooms in the
College's Child Development Center and associated playgrounds. The Department will provide
childcare services to students enrolled at Contra Costa College and also provide training for students
enrolled in the College's Early Childhood Development Program.
CONTINUED ON ATTACHMENT: S SIGNATURE: ft i -, &W
,RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
---APPROVE -OTHER
r
SIGNATURES:-'--
ti
ACTION OF BOAADff N APPROVED AS RECOMMENDED OTHER
r /
VOTE OF SUPERVISORS '� �r�
UNANIMOUS(ABSENT_ 1'''{'� �� )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Lease Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISOR N THE DATE SHOWN.
Auditor-Controller(via UM) c^?
Risk Management(via UM) ATTESTED
Community Services Department(via UM) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
Contra Costa Community College District(via UM) AND COUNTY ADMINISTRATOR
By
! ��' DEPUTY
f
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LEASE
TABLE OF CONTENTS
2600 MISSION BELL DRIVE
SAN PABLO, CALIFORNIA
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARMTENT
SECTION A: BASIC TERMS AND CONDITIONS
A.I. PARTIES ....................................................................................................1
A.2. LEASE OF PREMISES.....••...............................................a......................1
A.3. TERMj ( ....r........a..........•..•..............................................................................I
RENT'�L;11T...a........................................................r..............................................1
A.5. EXTENSION ....a...................................................................................r.....2
A.6 USE OF PREMISES.......ar..a..r............•................................................r.....2
A.7. UTILITIES..................a....................a.....r...................................•...•...........2
A.8. PARKING..•..+..........................................................................................•...2
A.9. JANITORIAL....a.............................................r..........................................3
A.10. MAINTENANCE
ENANCE AND REPAIRS...r..►.......r............................................3
A.11. NOTICES.............►.a....................................................................................4
A.12. EXHIBITS AND ATTACHMENTS ........r...........r...................................4
A.13. WRITTEN AGREEMENT............a..........................................................4
A.14. TIME IS OF THE ESSENCE............•......a.........•.....................................4
A.15. SIGNATURE BLOCK.....................................•.....................................•..5
SECTION B: STANDARD PROVISIONS
B.I. .HOLDING OVER..........................
B.2. HOLD HARMLESS ......a.......a.......................................................•...........6
B.3. ALTERATIONS, FIXTURES,AND SIGNS....................................•......6
B.4. DESTRUCTION..........................•..................................... .......................}7
B.5. QUIET ENJOYMENT...........a...........................►...................................... (�
B.6. DEFAULTS..................r...............................r.............................................7
B.7. SURRENDER OF PREMISES......................................... .......................9
B.8. SUCCESSORS AND ASSIGNS................................................................9
B.9.. SEVERABILITY.........................•.....r.....r...........r............. .......................9
B.10. WASTE, NUISANCE....................................r...........a...............................!
B.11. INSPECTION.............................................................a.............................10
SECTION C: SPECIAL PROVISIONS
C.I. ASSIGNMENT OR SUBLEASE....................................... ....................11
C.2. INSURANCE.......................r.................................►....................................11
C.3. CANCELLATION............••.....r.....►.................................................►.......11
CA. SERVICE BY DISTRICT..a............a........r..............................................12
C.S. HAZARDOUS MATERIALS............................................ ....................12
EXHIBITS
EXHIBIT A: PREMISES
EXHIBIT B: JANITORIAL SPECIFICATIONS
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11/25/2003
LEASE
FOR
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
2600 MISSION BELL DRIVE
SAN PABLO, CALIFORNIA
SECTION A: BASIC TERMS AND CONDITIONS
A.1. PARTIES: Effective on R413 CONTRA COSTA
COMMUNITY COLLEGE DISTRICT, hereinafter called "DISTRICT", and the
COUNTY OF CONTRA. COSTA, a political subdivision of the State of California,
hereinafter called "COUNTY", mutually agree and promise as follows:
A.2. LEASE OF PREMISES: DISTRICT, for and in consideration of the rents,
hereby leases to COUNTY, and COUNTY leases from DISTRICT those certain premises
described as follows: two (2) classrooms with playground areas as noted in Exhibit A
attached hereto and incorporated herein ("Premises") in a building on the DISTRICT'S
Contra Costa College Campus ("Campus") along 2600 Mission Bell Drive in San Pablo
and more commonly known as the Child Development Center Building.
A.3. TERM: The term of this Lease shall be five (5) years, commencing September 1,
2003 and ending August 31, 2008.
A.4. RENT: COUNTY shall pay to DISTRICT as rent for the use of the Premises a
monthly rental, of THREE THOUSAND TWO HUNDRED AND NO/100 DOLLARS
($3,200.00), payable in advance on the tenth day of each month during the term of this
Lease. Payments shall be mailed to:
Contra Costa Community College District
500 Court Street
Martinez, CA 94553
Or to any other address as may be designated by DISTRICT.
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A.5. EXTENSION: Subject to the provisions of Paragraph C.3, this Lease may, at the
option of the COUNTY and DISTRICT, be extended upon the same terms and
conditions, except the rental shall be adjusted as follows:
a. Extension Option: For a five (5) year term, commencing September 1, 2008
and ending August 31, 2013, at a monthly rental to be negotiated between
COUNTY and DISTRICT.
It is understood and agreed COUNTY shall give DISTRICT thirty (30) days prior
written notice of its intention to exercise any option to extend this Lease. However, in the
event COUNTY does not give such written notice, its right to exercise any option before
termination of the Lease shall not expire until fifteen (15) working days after receipt of
DISTRICT'S written demand to exercise or forfeit said option.
A.6 USE OF PREMISES: The Premises shall be used during the term or extension
thereof for purposes of conducting Contra Costa County Community Services Department
Head Start Program or any other Child Development Programs of the COUNTY.
A.7. UTILITIES: DISTRICT shall provide and pay for all gas, electric, water, sewer,
and refuse collection services provided to the Premises. On September 1st of each year
and during the Term of the Lease, the DISTRICT shall notify COUNTY of any increases
in kilowatt hours rates assessed by the utility company providing electricity and gas to the
Premises. COUNTY agrees to reimburse DISTRICT for any increases in utilities and
adjust the monthly rental for the ensuing year. As an example on the first anniversary
date, if the electrical and gas rates per kilowatt hours increases by five percent (5%) over
the previous year,`said five percent (5%) shall be applied to the base rate of$800.00 per
month for utilities and will increase by $40.00 ($800.00 times 5%). Said $40.00 per
month increase shall be applied to the rent amount in Paragraph A.4, above. DISTRICT
and COUNTY agree that the base monthly utilities will be $800.00 at the commencement
date of this Lease.
A.8. PARKING: DISTRICT shall supply eight (8) Campus parking passes to
COUNTY staff during the Lease term and any extensions hereto.
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A.9. JANITORIAL: DISTRICT shall supply and pay for janitorial services to the
Premises in accordance with specifications as outlined in Exhibit B attached hereto and
incorporated herein.
A.10. :MAINTENANCE AND REPAIRS:
a. DISTRICT shall keep the roof and exterior of the building in good order,
condition, and repair and shall maintain the structural integrity of the
building, including the exterior doors and their fixtures, closers and hinges,
glass and glazing, and all locks and key systems used in the Premises.
b. COUNTY shall keep and maintain the interior of the premises in good
order, condition, and repair, but DISTRICT shall repair damage to the
interior caused by failure to maintain the exterior in good repair, including
damage to the interior caused by roof leaks and/or interior and exterior wall
leaks.
C. DISTRICT shall repair and maintain the electrical, lighting, water, and
plumbing systems in good order, condition, and repair.
d. DISTRICT shall maintain and repair the heating, ventilating, and air-
conditioning systems.
e. DISTRICT shall maintain the parking lot, landscaping, sprinkler system,
and exterior lighting system in good order, condition, and repair.
f. DISTRICT shall provide and install, at the direction of the Fire Marshal, the
necessary number of A-B-C fire extinguishers for the Premises at no cost to
COUNTY. DISTRICT shall thereafter maintain, repair, and replace the
extinguishers.
g. COUNTY shall not suffer any waste on or to the Premises.
h. DISTRICT shall be responsible for the correction of any code violations
which may exist in the Premises,provided DISTRICT shall not be liable for
correction of code violations which arise out of and are directly related to a
change in COUNTY'S occupancy or use of the Premises.
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A.11. NOTICES: All notices given hereunder shall be in writing and shall be deemed to
have been given if personally delivered or deposited in the United States mail postage
prepaid, certified or registered, return receipt requested, and addressed to the other party
as follows or as otherwise designated by written notice hereunder from time to time:
To DISTRICT: Contra Costa Community College District
500 Court St.
Martinez, CA 94553
Attn: Vice Chancellor Finance & Administration
And
President
Contra Costa College
2600 Mission Bell Dr.
San Pablo, CA
To COUNTY: Contra Costa County
General Services Department
Lease Management Division
1220 Morello Avenue, Suite 100
Martinez, CA 94553-4711
A.12. EXHIBITS AND ATTACHMENTS: Section B, Standard Provisions, Section C,
Special Provisions, Exhibit A — Premises, and Exhibit B — Janitorial Specifications are
attached to this Lease and are made a part hereof
A.13. WRITTEN AGREEMENT: Neither party has relied on any promise or
representation not contained in this Lease. All previous conversations, negotiations, and
understandings are of no further force or effect. This Lease may be modified only
inwriting and signed by both parties. The headings of the paragraphs and pages are for
convenience only and are not a part of this Lease, nor shall they be considered in
construing the intent of this Lease. This Lease will not be construed as if it had been
prepared by one of the parties, but rather as if both parties have prepared it. Both parties
agree that any rale of construction to the effect that ambiguities are to be resolved against
the drafting party will not apply to the interpretation of this Lease.
A.14. TIME IS OF THE ESSENCE of each and all of the terms and provisions of this
Lease.
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A.15. SIGNATURE BLOCK
COUNTY DISTRICT
COUNTY OF CONTRA COSTA, a CONTRA COSTA COMMUNITY
Political subdivision of the State of COLLEGE DI TRICT, a omrnunity
California College Dis c of the of California
By By
Director of General Services ice ancellor, Finance &
A inistration
RECOMMENDED FOR APPROV
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Di ector of e4Ktal Facilities and
Debt Management
By
Lease Manager
By
Comm ty Service"§Department
Representative
APPROVED AS TO FORM:
SILVANO B. MARCHESI, County
Counsel
3 ftf r
f� f
$
Y
Deputy 4,
5
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LEASE
FOR
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
2600 MISSION BELL DRIVE
SAN PABLO, CALIFORNIA
SECTION B: STANDARD PROVISIONS
B.I. HOLDING OVER: Any holding over after the term or extension of this Lease as
provided hereinabove shall be construed to be a tenancy from month to month, subject to
the terms of this Lease so far as applicable.
8.2. HOLD HARMLESS: COUNTY agrees to defend, indemnify, and hold harmless
the DISTRICT from the COUNTY'S share of any and all claims, costs and liability for
any damage, injury or death of or to any person or the property of any person arising out
of negligent or intentional acts, errors or omissions of the COUNTY, its officers, agents
or employees. COUNTY shall not be liable in the case of any structural, mechanical or
other failure of equipment and/or building owned and maintained by the DISTRICT or
for other liability which is attributable, in whole or in part, to the negligence, willful
misconduct, or other intentional act, error or omission of DISTRICT, which results in
damage to any person or property.
DISTRICT agrees to defend, indemnify and hold harmless the COUNTY from the
DISTRICT'S share of any and all claims, costs and liability for any damages, injury or
death of any person or the property of any person arising out of the negligent or
intentional acts, errors or omissions of the'DISTRICT, its officers, agents or employees.
8.3. ALTERATIONS, FIXTURES, AND SIGNS: COUNTY may make any lawful
and proper minor alterations, attach fixtures and signs in or upon the Premises, which
shall remain COUNTY property and may be removed therefrom by COUNTY prior to the
termination of this Lease. Any such alterations, signs or fixtures shall be at COUNTY'S
sole cost and expense, and all signs shall meet with existing code requirements and
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DISTRICT'S approval. DISTRICT must approve any alterations and signage before
COUNTY commences any work.
BA. DESTRUCTION.
a. In the event of damage causing a partial destruction of the Premises during
the term of this Lease or extension thereof from any cause, and repairs can
be made within sixty (60) days from the date of the damage under the
applicable laws and regulations of governmental authorities, DISTRICT
shall repair the damage promptly and within a reasonable time, but such
partial destruction shall not void this Lease, except that COUNTY shall be
entitled to a proportionate reduction of rent while such repairs are being
made, such proportionate reduction to be based upon the extent to which the
Premises are unusable by COUNTY.
b. If such repairs cannot be made in sixty (60) days, DISTRICT may, at its
option, make the same within a reasonable time, the rent to be
proportionately reduced as provided in the previous subparagraph. In the
event DISTRICT does not so elect to make such repairs,which cannot be
made in sixty (60) days, or such repairs cannot be made under such laws
and regulations, this Lease may be terminated at the optionof either party.
C. A total destruction of the Premises or the Building in which the Premises
are located shall terminate this Lease.
B.5. QUIET ENJOYMENT: DISTRICT covenants that COUNTY shall at all times
during the term or extension thereof peaceably and quietly have, hold, and enjoy the
Premises without suit, trouble or hindrance from or on account of DISTRICT as long as
COUNTY fully performs hereunder.
B.6. DEFAULTS: The occurrence of any of the following shall constitute an Event of
Default under this Agreement:
a. Event of Default by COUNTY
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L COUNTY'S failure to pay any Rental within ten (10) `,business days after
written notice'of failure from DISTRICT to COUNTY. If, however, payment
is not made within ten (10) business days of said written notice due to
circumstances beyond the reasonable control of COUNTY, which
circumstances may, without limitation hereby, include failure of COUNTY to
adopt a budget, then COUNTY shall make such payment within such
additional time, but not to exceed a total of seventy five (75) days from
DISTRICT'S notice to COUNTY.
2. COUNTY'S failure to comply with any other material term or provision of this
Lease if such failure continues thirty (30) days after written notice of failure
from DISTRICT to COUNTY specifying in reasonably sufficient detail the
nature of said breach. If the required cure of the noticed default cannot be
completed within thirty (30) days, COUNTY'S failure to perform shall
constitute a default under the Lease unless COUNTY has attempted to cure the
default within said thirty (30) day period and has diligently and continuously
attempted to complete the cure as soon as reasonably possible.'
On the occurrence of an Event of Default by COUNTY, DISTRICT may re-enter and
repossess the Premises and remove all persons and property therefrom after giving
COUNTY written notice of such default and in accordance with due process of law.
b. Event of Default by DISTRICT
DISTRICT'S failure to perform any of its obligations under this Lease shall
constitute a default by DISTRICT if the failure continues for thirty (30) days after
written notice of the failure from COUNTY to DISTRICT. If the required cure of
the noticed default cannot be completed within thirty (30) days, DISTRICT'S
failure to perform shall constitute a default under the Lease unless DISTRICT has
attempted to cure the default within said thirty (30) day period and has diligently
and continuously attempted to complete the cure as soon as reasonably possible.
Notwithstanding the foregoing, in the event of a situation creating a perilous
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condition on the Premises, which substantially and significantly threatens the
health and safety of COUNTY and/or its invitees, DISTRICT shall use reasonable
efforts to immediately address the situation and shall use diligent efforts to correct
the perilous condition.
On the occurrence of an Event of Default by DISTRICT, COUNTY may terminate
this Lease and quit the Premises without further cost or obligation or may proceed to
repair or correct the failure and either deduct the cost thereof from rental payments due to
DISTRICT, or at COUNTY'S option, invoice DISTRICT'' for the cost of repair, which
invoice DISTRICT shall pay promptly upon receipt.
B.7. SURRENDER OF PREMISES: On the last day of the term, or sooner
termination of this Lease, COUNTY will peaceably and quietly leave and surrender to
DISTRICT these Premises with their appurtenances and fixtures, except signs and
fixtures referred to hereinabove in good order, condition, and repair, excepting for
reasonable use and wear thereof and damage by earthquake, fire, public calamity, by the
elements, by Act of Cod, or by circumstances over which COUNTY has no control.
COUNTY shall not be liable for painting the interior of the Premises upon termination of
this Lease.
B.8. SUCCESSORS AND ASSIGNS: The terms and provisions of this Lease shall
extend to and be binding upon and inure to the benefit of the heirs, successors, and
assigns of the respective parties hereto.
B.9. SEVERABILITY: In the event that any provision herein contained is held to be
invalid by any court of competent jurisdiction, the invalidity of any such provision does
not materially prejudice either the COUNTY or DISTRICT in its respective rights and
obligations contained in the valid provisions of this Lease.
B.10. WASTE, NUISANCE: COUNTY shall not commit, or suffer to be committed,
any waste upon the Premises, or any nuisance or other act or thing which may disturb the
quiet enjoyment of any other Lessee or occupant of the complex in which the Premises
are located.
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COUNTY shall conform its use and occupancy of the Premises to the standards
and modes of use applicable to a first-class office building.
B.11. INSPECTION: The DISTRICT reserves the right to enter the Premises by prior
appointment only between the hours of 9:00 a.m. and 4.30 p.m., Monday through Friday,
holidays excepted, and to employ the proper representative or contractor in order to see
that the property is being reasonably cared for, that no waste is being trade, and that all
things are done in the manner best calculated for the preservation of the property, and in
full compliance with the terms and conditions of this Lease.
(Remainder of Page Intentionally Left Blank)
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LEASE
FOR
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
2600 MISSION BELL DRIVE
SAN PABLO, CALIFORNIA
SECTION C: SPECIAL PROVISIONS
C.I. ASSIGNMENT OR SUBLEASE: COUNTY shall not have the right to assign
this Lease nor sublease the Premises at any time during the term of this Lease or
extension thereof.
C.2. INSURANCE: Throughout the term of this Lease and any extension thereof,
COUNTY, at its sole cost and expense, shall maintain in full force and effect, a general
self-insurance program covering bodily injury (including death), personal injury, and
property damage, including loss of use. COUNTY shall provide DISTRICT a letter of
self-insurance indicating the aforementioned provisions are in effect and naming
DISTRICT as additional insured.
The COUNTY'S self insurance coverage does not extend to those areas to be
maintained by the DISTRICT under this Lease nor to negligence, willful misconduct or
other intentional act, error or omission of DISTRICT, its officers, agents, or employees.
COUNTY shall provide insurance for the Premises, any improvements and
betterments, its own contents and its personal property contained within or on the
Premises under a standard all-risk policy. DISTRICT shall have no interest in the
insurance proceeds upon COUNTY'S Improvements, equipment and fixtures and will
sign all documents necessary or proper in connection with the settlement of any claim or
loss by COUNTY.
C.3. CANCELLATION: In the event of loss of funding or insufficient funding to meet
the utility reimbursement increases for the Head Start and/or Child Development
program, COUNTY shall have the right to cancel this Lease at any time, by giving
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DISTRICT sixty(60) days prior written notice. It is agreed that DISTRICT shall have the
right to cancel this Lease at any time during the initial Term or any extensions, provided
the cancellation date is at the end of a school year and provided District has given County
at least a six month written notice of its intention to cancel.
C.4. SERVICE BY DISTRICT: It is understood and agreed DISTRICT shall provide
certain landscaping, maintenance, construction, remodeling and/or like services beyond
those which are the DISTRICT'S responsibilities as specified in Paragraph A.9, as
requested by COUNTY from time to time during the term of this Lease or extension
thereof. COUNTY shall pay to DISTRICT as additional rental one hundred percent
(100%) of the costs of the service.
DISTRICT shall consult with COUNTY and select either licensed, insured
contractors or employees of DISTRICT to provide the service. DISTRICT shall obtain
COUNTY'S prior approval on the scope, term, and cost of the contracts. COUNTY shall
have the right to change the level of service from time to time by giving DISTRICT thirty
(30) days' prior written notice, including the right to terminate any or all service, or to
require different contractors to provide the service.
C.S. HAZARDOUS MATERIALS: DISTRICT warrants to COUNTY that
DISTRICT does not have any knowledge of the presence of hazardous materials or
contamination of the Building or Premises in violation of environmental laws.
DISTRICT agrees to defend, save, protect and hold harmless COUNTY from any loss
arising out of the presence of any hazardous materials on the Premises which is not a
result of the COUNTY'S use and occupancy of the PREMISES. DISTRICT
acknowledges and agrees that COUNTY shall have no obligation to clean up or
remediate, or to contribute towards the cost of clean up or remediation, of any hazardous
materials that is not caused to be present, released, discharged or spilled on or about the
Premises by COUNTY or any of its agents, employees, contractors, invitees or other
representatives. The obligations of this paragraph shall survive the termination of this
Lease.
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"Flazardous Materials" is defined to mean any substance, material or waste, including lead
based paint, asbestos and petroleum(including crude oil or any fraction thereof), which is
or becomes designated as a hazardous substance, hazardous waste, hazardous material,
toxic substance or material under any federal, state or local law, regulation or ordinance,
(Remainder of Page Intentionally Left Blank)
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EXHIBIT A PREMISES
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EXHIBT B
CONTRA COSTA COUNTY
JANITORIAL SPECIFICATIONS
I. SERVICE: The scope of work is as follows:
A. Exterior:
1. Nightly
a) External Area: Empty trash containers and ashtrays into
dumpster.
b) Sweep external lobby entry way from entry door to curb.
C) Sanitize and polish all drinking fountains.
2. Bi-Monthly (Every 2 months)
a) High pressure wash external lobby entry way from entry
door to curb.
B. Lobby,Public,Common,Office,Classroom, and Staff Room:
1. Nightly
a) Carpeted Areas: Thoroughly vacuum and spot clean carpets
and floor mats to remove spots and spills.
b) Uncarpeted Areas: Thoroughly sweep(being sure to pick
up all dust balls) and spot mop with a germicidal solution
to remove all marks, spills and stains.
C) Walls,Doors, and Frames: Spot clean to remove all finger
marks and smudges. Thoroughly clean all glass entry way
doors.
d) Drinking Fountains: Sanitize and polish all drinking
fountains.
C) Light Bulb Replacement: Check for burned out light bulbs
and florescence and replace(less than 15 feet high).
Contractor to notify GSD-Custodial Servicesat 925/646-
5900 of supply needs.
f) Trash Can and Liners: Empty all trash cans and replace as
needed.
g) Counter Tops: Wash reception and kitchen counter tops.
h) Waste Materials: Break down cardboard and place at
Recycle Pickup Point. Other waste materials to be
deposited in outside trash dumpster.
i) Gum Removal: Remove all gum from under tables and
chairs.
2. Semi-Weekly(2x)
a) Uncarpeted Areas: Remove area rugs/mats,sweep and
damp mop to remove all loose dirt and grit.
3. Weekly
a) Carpeted Areas&Carpet Mats: Thoroughly vacuum and
edge carpeted floors using pile lifter to remove all
embedded dirt and grit.
b) Chairs &Tables: Thoroughly wipe down all chairs and
tables with a mild germicidal solution, leaving the same in
a streak-free condition(pay particular attention to the
children's reading areas in all library locations).
c) Thereafter buff all vinyl, file and linoleum floors to an
uniformly bright condition as required.
d) Remove all cobwebs from all ceilings.
4. Monthly
a) Dusting: All mini-blinds,partitions,window sills, and
other horizontal surfaces. Remove all cobwebs from walls
and ceilings including ventilation grills 15 feet or less.
b) Wipe all telephones with treated dust cloth.
S. Quarterly (Every 3 months)
a) Uncarpeted Areas. Completely strip down all vinyl,tile,
and linoleum floors to the bare floor surface,totally free of
any wax,sealer or other finish. After stripping, apply 3
coats of finish. At the next service date, or after 24 hours,
buff the floors to a uniformly bright condition. Walls,
baseboards, furniture and adjoining carpeted areas shall be
free of wax,water, and other marks.
6. Semi-Annual(Every 6 months)
a) Area Rugs and Carpets: Thoroughly vacuum all carpeted
areas and area rugs,including edges.
b) Carpeted Area and Area Rugs/Mats: Thoroughly
vacuum, hot water extract all carpeted floors including
stairways, and area rugs to remove any spots, stains or
other spills, and leave same in a uniformly clean
condition. (Fridays only for Community Services and
"Others"; Saturday for Library to allow for drying.)
7. Yearly
a) Windows: Wash windows inside and out and wipe window
sills.
b) Window Blinds: Remove,wash and rehang window
blinds.
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C) Light Fixtures and Diffusers: Wash and clean all light
fixtures and diffusers, 15 feet and lower.
C. Restrooms
1. Nightly
a) Uncarpeted Areas: Sweep clean and remove all debris
from floors. Wet mop using a germicidal detergent pay
particular attention to corners and areas around the
toilet and under urinals.
b) Metal Fixtures: Wash and polish all mirrors,powder
shelves,bright work(including exposed piping below wash
basins and behind toilet fixtures),towel dispensers,
receptacles,metal partitions, and any other metal
accessories. Contractor shall use only non-abrasive,non-
acidic materials to avoid damage to metal fixtures.
C) Ceramic Fixtures: Wash and disinfect all basins, including
faucet handles,bowls, and urinals and tile walls around the
urinals with a germicidal detergent solution. Wash both
sides of all toilet seats with a non-abrasive cloth/sponge
and a germicidal solution and wipe dry. Special care must
be taken to inspect and clean areas of difficult access, such
as underside of toilet bowl rings and urinals to prevent
building up of calcium and iron oxide deposits.
d) Dispensers: Fully restock all dispensers nightly, excluding
the sanitary napkin machine.
e) Trash Cans and Liners: Empty trash cans and sanitary
napkin disposal container and replace liners.
f) Dusting: Dust the edges of all partitions, ledges, and mirror
tops.
2. Bi-Weekly
a) Restroom Floors: Sweep, damp mop, and thereafter buff
all hard surfaces, except ceramic surface, leaving the floor
in a streak free and uniform condition.
3. Monthly
a) Drains: Pour water down floor drains to prevent gaseous
odor.
4. Every 4 Months
Chemical Enzyme Solution: Pour a chemical enzyme solution
(specified by County)down all floor drains.
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