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HomeMy WebLinkAboutMINUTES - 12022003 - C100-C107 TO: BOARD OF SUPERVISORS FROM: Tom Whittington CIU,Department of Information Technology p�.>azrr-• DATE November 19, 2003 SUBZCT: Call AccnuntingfBilling System At quisition specific Requests)or Recommendations(s)&Background& bskification 1. RECOMMENDED ACTION: Approve and Authorize the Chief Information Officer of the Department of Information Technology or his designee to execute on behalf ofthe County an agreement with Telemanagement Technologies,Inc.to acquire a Call Accounting and Telephone Billing Systems in the amount of$370,652. 11. FINANCIAL IMPACT: Installing the Call Accounting System is estimated to save Departments$100,040 a year. Saving from the Telephone Billing System will be dependent on Departments usage. 111. REASON FOR RECOMMENDATION AND BACKGROUND: The current telephone billing system does not meet the County's requirements for easy manipulation of detailed financial information relating to voice and data communications costs. The County needs to replace the current system with a state of the art billing system that can be fully integrated into the County's otherfinancial systems,be capable of accepting all vendor billing information and provide detailed cost information to Departments relating to their voice and data lines. With the exception of the Hospital, Departments do not have the ability to gather, analyze and disseminate voice communications usage and related cost information. This information is now manually researched and provided by Telecommunication, which is very costly and in most cases may not be very timely. The Call Accounting System is estimated to save Departments a minimum of$100,000 per year by providing detailed cost and usage information that will encourage and support realistic budgeting for voice telecommunications. This system will also enhance Department's ability to measure employee performance and to protect against potential"call abuse"situations,as well as providing cost information that will enable departments to collect toll charges for non-worked related calls made by employees using County telephone resources. IV. CONSEQUENCES OF NEGATIVE ACTION: If this request is not approved these saving will not be realized. CONTINUED ON ATTACHMENT: i� SIGNATURE Recommendation of County Administrator Recommendation of Board Committee rs' Appy Other nater s: Action of 'don: )"LL J ,2-2-2 L Approved as Recommended Other VOTE OFSUPERVISORS I H EIFUBYCERnFYTHATTHISISATRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous(Absent � �y'µ�`�" } AND ENTERED ON TNEMINUTEB OFTHE Ayes — Noes � BOARD OF SUPERVISOR ON DATESHOWN. Absent:____ Abstain:— Attested. * , r _ raJ ICrSC'd l.r cc: (4)Department of Information Technology bhn Sweeten, Clerk of the Board of Supervisors and County Administrator y By. Is - ; d EP ) M382(20/88) ............I............................................................................................................................................................................. ... ........................................................................................................... .......... ............................................................. 4-%e4ol TO: BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, Sheriff Costa it q DATE: October 23, 2003 County SUBJECT: Contract for Blood Withdrawal Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION: APPROVE and AUTHORIZE the Sheriff, or designee, to execute a contract, on behalf of the County, with Blood Alcohol Determinants in an amount not to exceed $472,937 for the period of October 1, 2003 through September 30, 2005, for the provision of blood withdrawal services. 11. FINANCIAL IMPACT: NONE. Approximately 60% of the cost of this contract will be reimbursed by the City police agencies which use this service. The balance will be reimbursed by fines and assessments collected from individuals found guilty of alcohol/drug related driving offenses. 111. BACKGROUND: This contract provides a mechanism for police officers to obtain blood withdrawal from persons suspected of driving while under the influence of alcohol and/or drugs and from suspects in major crimes. The implementation of the Driver Alcohol Program in 1980 resulted in the elimination of blood withdrawal services from private laboratories. Since 1980, the County has contracted for these services and made them available to other law enforcement agencies. Those agencies reimburse the County for the cost of any services used. Services provided to the County are paid through fines and assessments collected pursuant to Penal Code 1463.14. The County has contracted with Blood Alcohol Determinants since 1980, with one six month exception during which another vendor was unsuccessful in performance of the contract. The county has gone out to bid on two occasions, and has not been able to locate any other vendor capable of meeting the contract requirements for response time and reliability. Blood Alcohol Determinants has provided the County with quality service reflecting high professional standards. CONTINUED ON ATTACHMENT: SIGNATURE: aRECOMMENDATION OF COUNTY ADMINISTRATOR ❑RECOMMENDATIONeF BOARD COMMITTEE j�"APPROVE n OTHER ti SIGNATURE(S): ACTION OF ON .- APPROVED AS RECOMMENDED 21 OTHER F1 VOTE OF SI IPERVISORS- I HEREBY CERTIFY THAT THIS IS A TRUE AND UNANIMOUS(ABSENT CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED J Contact: Gloria Sutter 3354526 JOHN SWEETEN,CLERK OF THE BOARD OF cc: Office of the Sheriff SUPERVISORS AND COUNTY ADMINISTRATOR CAO-Justice System Administration By: Deputy ...........................................................I.............................................................................................................. ................................................................................ .. . . ..... ...... ............... % C, Z TO: BOARD OF SUPERVISORS Confr�ao FROM: JOHN SWEETEN, County Administrator Costa DATE: NOVEMBER 24, 2003 County SUBJECT: CONTRACT TO PROVIDE EMERGENCY TELEPHONE NOTIFICATION (RINGDOWN) SYSTEM SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Sheriff-Coroner to execute a revised contract with Dialogic Communications, Inc., in an amount not to exceed $204,100 plus system activation fees to provide an emergency telephone notification (ringdown) system plus two-years system maintenance for the period December 8, 2003 through December 7, 2006, and requiring liability insurance in the amount of$10 million. FISCAL IMPACT: The revised contract will result in an additional cost of$9,000 over the three-year contract period. The cost of the contract is funded completely through Certified Unified Program Agency (CUPA) fees. BACKGROUND: On November 4, 2003, the Board of Supervisors approved a final contract with Dialogic Communications, Inc., in the amount of$195,100 plus system activation fees to provide an emergency telephone notification (ringdown) system plus two-years system maintenance for the period November 4, 2003 through November 3, 2006. The Board also agreed to permit the County Administrator to work with Dialogic to secure additional liability insurance in the amount of$10 million, as compared to the $5 million insurance normally carried by DCC. The County Administrator recommends the increase in the approved payment limit by $9,000 to cover the cost of additional insurance required by the County. The Board additionally, on November 4, directed the County Administrator and the Health Services Director to negotiate with the Community Alert Network to obtain a month-to-month extension for not to exceed six months for continuing emergency telephone ringdown system services, and to return to the Board with a contract amendment. The requested contract amendment has been submitted to the Board for approval in a separate action on today's agenda. CONTINUED ON ATTACHMENT: SIGNATURE: kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND OF BOARD COMMITTEE --,,-APPROVE OTHER SIGNATURE(S): ------------------------------------- ACTION OF BOARP�k' �2 9�1�IAPPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: -=ABSTAIN: ATTESTED: DECEMBER 2,2403 CONTACT: JULIE ENEA(925)335-1077 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: INTERNAL OPERATIONS COMMITTEE STAFF SHERIFF-EMERGENCY SERVICES DIVISION COUNTY ADMINISTRATOR HEALTH SERVICES-HAZARDOUS MATERIALS PROGRAM BY DEPUTY Contra Costa ' TO: BOARD OF SUPERVISORS County FROM: John Sweeten County Administrator DATE: December 2, 2003 SUBJECT: TERMINATION OF CONTRACT WITH L. SCOTT SPAHNN AND ASSOCIATES SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): RATIFY the termination of the County Administrator's Office contract with L. Scott Spahnn and Associates for State legislative representation effective December 31,2003. BACKGROUND/REASONS FOR RECOMMENDATION: Historically, Contra Costa County's State legislative program has focused on sponsored bills and ensuring their success through the legislative process. However, the recent abrupt change in Administration at the State level, coupled with the State's extreme fiscal crisis and its impact on the County's future revenue streams and programs,has resulted in the realization that the County needs to refocus its efforts on larger State budgetary issues. This in turn has created the need for a different kind of representation. Les Spahnn, L. Scott Spahnn and Associates,has been very effective in managing the County's legislative sponsorship program. Within his specialty,Les is a consummate professional and has served the County extremely well. At this time,however, it is appropriate that the County secure representation by a firm with expertise in the broader area of State/County relationships, particularly financial relationships, in addition to normal legislative bill management. This change represents no dissatisfaction with Mr. Spahnn or his performance; rather it represents recognition that new challenges rewire new approaches. The County's contract with L. Scott Spahnn and Associates provides for termination with 30-day advance written notification(General Conditions paragraph five). On November 24, 2003, the County Administrator's Office gave Mr. Spahnn written notification of its intention to terminate the existing contract effective December 31, 2003. CONTINUED ON ATTACHMENT: SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM ATION OF BOARD COMMITTEE __,,,"PROVE �.OTHER C I SIGNATURE(S); Pr / ACTION OF BOA =, APPROVED AS RECOMMENNDED ,Ac' OTHER V TE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND _UNANIMOUS{ABSENT` ���'��§ � AND CORRECT`COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN ATTESTED: ( ' c 4-, Contact: Sawa Hoffman 335-1090 JOHN SWEETEN,CLERK OF THE BOARD OF CC: L.Scott Spahnn and Associates SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator BY 4�—"t --'��!��.��.-�-.--� DEPUTY TO: , Centrax"' Bt3ARD OF SUPERVISORS ,�'• Costa FROM: Jahn Cullen, Director County Employment and Human Services Department y DATE: October 21, 2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE the contract with Anne Biederman Struthers (#20-577-1) in the amount up to $46,660 for Volunteer and Emergency Services Central/East County Season of Sharing Coordinator services during the period February 18, 2004 through February 17,2005. SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE the contract with Anne Biederman Struthers (#20-577-1)in the amount up to $46,660 for Volunteer and Emergency Services Central/East County Season of Sharing Coordinator services during the period February 18, 2004 through February 17, 2005. FINAN IAL IMPACT: $46,660 Administrative Overhead Costs: 20% County($9,332), 40% State($18,664),40%Federal ($18,664). CHILDREN'S IMPACT STATEMENT- This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2)"Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing; and 5)"Communities that are Safe and Provide a High Quality of Life for Children and Families". BACKGROUND: The Employment and Human Services Department's Volunteer and Emergency Services Program receives a grant from the San Francisco Chronicle's Season of Sharing(SOS) campaign which provides financial assistance to low-income families and individuals in crisis assisting them with emergency housing, medical equipment, and furniture(i.e. baby cribs). The program goals are to remove barriers to employment, housing, and other basic living needs, maintain the family unit, and promote self-sufficiency. Additionally,the Volunteer and Emergency Services Program fundraise and obtain in-kind donations to provide emergency food, clothing,' toys, and educational supplies thereby minimizing the crisis families and individuals experience. Ms. Struthers will continue to provide Central/East County Season of Sharing Coordinator services,which include assessment, counseling, and referral. CONTINUED ON ATTACHMENT:_ SIGNATURE: ,_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNATURE(S)., ACTION OF BORR ON ''w APPROVED AS RECOMMENDED OTHER _ VOTE OF SUPERVISORS y i HEREBY CERTIFY THAT THIS IS A TRUE t�h UNANIMOUS(ABSENT / ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS N THE DATE SHOWN. ATTESTED ,! JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DON CRUZE 3-1582 EHSD(CONTRACTS UNIT)-SP . COUNTY ADMINISTRATOR BY m` `�' a;- >DEPUTY AUDITOR-CONTROLLER CONTRACTOR . ............................................................................................................................................................................................................................. .. . .......... .__........._..............._._................._...._ .............. ..................._...._. _.....__.._._...__.... _............✓._...... . BOARD OF SUPERVISORS r Contra Costa FROM: John Cullen, Director '- ty Employment and Human Servic > ent DATE: October 23,2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to EXECUTE a contract with Ms. Sharon"Sam"McKay(#20.852-1)in the amount up to$47,760 for Administrative Associate services to the Volunteer and Emergency Services Program, West County during the period December 17, 2003 through December 16,21.#(34. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I QMhjRI DED ACTIQN: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a contract with Ms. Sharon"Sam"McKay(#20-852-1) in the amount up to $47,760 for Administrative Associate services to the Volunteer and Emergency Services Program, West County during the period December 17, 2003 through December 16,2004. FINANCIAT. IMPACT! $47,760 Administrative Overhead Costs: 20%County($9,552); 40% State($19,104), 40%Federal ($19,104). CNII,jkRFN1S IMPACT STATEMEJYa: This contract supports all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2)"Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4)"Families that are Safe, Stable and Nurturing"; 5)"Communities that are Safe and Provide a High Quality of Life for Children and Families." RACKGRC)IWD6 The Ready-to-Work Clothes Closets(RTW), a countywide program of the Employment and Human Services Department's Volunteer and Emergency Services Program provides business clothing for women and men seeping employment. RTW services include professional image consultation, employment presentation guidance and interview skills,volunteer work experience, workshops and seminars addressing barriers to employment,skills to obtain employment, and workplace skills assistance for employment retention. FY 200112002, RTW created multiple Clothes Closet sites countywide for women and men. FY 2002/2.003, RTW expanded the Men's Clothes Closets and developed supportive services for men. The Volunteer and Emergency Services fundraise and obtain in-kind goods to provide additional services such as emergency food assistance, Adopt-a-Family, Holiday Assistance Program, Back-to-School Give Away, Kids Day, and Camp 4 Kids. Ms. Sharon(Sam)McKay will continue to provide Administrative Associate services to the Volunteer and Emergency Services Program, West County managing the overall office functions,compiling programmatic and financial reports, and organizing current and developmental programs. Ms. McKay was selected from a competitive procurement, Request for Interest(RFT) 133,November 2002 to a position left vacant. CONTINUED ON ATTACHMENT: SIGNATURE: ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ✓ATPROVE OTHER SIGNATURE(S): ACTION OF BO ON at L4Lk j APPROVED AS RECOMMENDED k OTHER VOTE OF SUPERVISORS y I HEREBY CERTIFY THAT THIS IS A TRUE /t UNANIMOUS(ABSENT ' t '� "' ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. t} ATTESTED JOAN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DON CRUZE 3-1582 EHSD(CONTRACTS UNIT) SP <1 COUNTY ADMINISTRATOR BY DEPUTY AUDITOR-CONTROLLER CONTRACTOR ......._. ......... ......... ......... ... .. .. ........ ............. ......... ......... ......... ......... ......... _........ _. _._.. .......................................................... ................... .................................................. TO: BOARD OF SUPERVISORS ; `,. Contra /0, Costa FROM: John Cullen, Director Employment and Human Services Dep nt 'A - ✓ nt,/ Bob Lanter, Director Workforce Development Board BATE: October 30,2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,on behalf of the Workforce Development Board, to EXECUTE contract(# 18-082-0)with Elizabeth Ruby to serve as Youth Development Services Case Manager for the{fine-Stop Career Center in Central Contra Costa County for the period November 3, 2003 through;June 30, 2004 for a total contract payment limit of$40,000. SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION APPROVE and AUTHORIZE the Employment and Human Services Director,or designee, on behalf of the Workforce Development Board(WDB), to EXECUTE contract(#18-082-0)with Elizabeth Ruby to serve as Youth Development Services Case Manager for the One-Stop Career Center in Central Contra Costa County for the period November 3, 2003 through Jude 30, 2004 for a total contract payment limit of$40,000. FINANCIA,I,IMPACT! $40,000: 100%Federal Workforce Investment Act(WIA) funds (50%WIA Adult allocation; 50% WIA Youth allocation). No County costs. The Employment and Human Services Department(EHSD), through the WDB, operates several One Stop Career Business Centers throughout Contra Costa. These centers provide job seekers access to a full range of employment-related services and recruitment assistance to employers. The Youth Development Services Case Manager perforins a variety of specialized duties at the One-Stop Business Center, including WIA service eligibility determinations, academic and employment-related assessments, outreach and recruitment, case planning and management and WIA compliance/documentation. Ms. Ruby will serve as the Youth Development Services Case Manager for the One Stop Career Center in Central Contra Costa County,replacing Deidra Carlyle. CONTINUED ON ATTACHMENT: SI ' S GNATURE: sJ ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,A'5PROVE OTHER SIGNATURES .%' ACTION OF BOAR �O � r ,�s, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS L 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT `�; "' 1 AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN:' s ATTESTED / JOHN SWEETEN,CLERIC OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR 4.a Contact. cc: EWSD(CONTRACTS UNIT) -VM COUNTY ADMINISTRATOR BY y .. ��_ ,DEPUTY AUDITOR-CONTROLLER CONTRACTOR TO: BOARD OF SUPERVISORS -') Contra e-.1*47 Costa FROM: John Cullen,Director County Employment and'Human Services Department DATE: October 24,2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director,or designee, to AMEND the contract with FamiliesFirst, Inc. (#21-387-13) increasing the amount by$55,000'' .from$717,200 to a new contract payment limit of$772,240 for Kinship Support Services Program during the period July 1, 2003 through June 30, 2044. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION.- APPROVE and.AUTHORIZE the Employment and Human Services Director,or designee, to AMEN the contract with FamiliesFirst, Inc. (##21-387-13)increasing the amount by$55,000 from$717,200 to a new contract payment limit of$772,200 for Kinship Support Services Program during the period.July 1, 2003 through June 34,2004, FINANCIAT,TMPAC`T' $55,000 State Family Preservation funds: 70% State($38,500); 30% County($16,500). CHII,ILF,N'S IMPACT STATEMENT, This contract supports all five of the community outcomes established in the Children's,Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3)"Families that are Economically Self Sufficient";4)"Families that are Safe, Stable and Nurturing"; and 5)"Communities that are Safe and Provide a High{duality of Life for Children and Families." BACK xR A program of the Family Enhancement Collaborative(FEC), the Kinship Support Services Program(Kinship) provides support and assistance to the caregiver responsible for raising a relative's child(primarily grandparents), while nurturing the child in their care and preventing out-of-home placement. Program services, which are provided in the home and at three Kinship Resource Centers countywide,include case management, support groups, caregiver recreation and respite, access to health and Mental health services,children's recreation and after-school activities, and educational forums related to health and parenting issues. Selected from a competitive procurement, Request for Proposal (RFP)#1076, Spring 2003,FamiliesFirst, Inc. provides FEC services to the Children and Family Services Bureau(CFS). Due to a high demand:for Kinship services, funding under this contract is increased to meet the additional, ongoin k mend for Kinship services. CONTINUED ON ATTACHMENT; Y SIGNATURE: _Ac:::�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE __A,::;.APPROV E OTHER f SIGNATURE S c Y '� ACTION OF BOAS I) N 't rp;1 APPROVED AS RECOMMENDED_ �. OTHER VOTE OF SUPERVISORS �,.� } I HEREBY CERTIFY THAT TRILLS IS A TRUE _UNANIMOUS(ABSENT—L41-yl-`,—r I �-�+r ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES _ AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF THE BOA"OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DANNA FABELLA.3-1593 EHSD(CONTRACTS UNIT)-SP " COUNTY ADMINISTRATOR BY �'•�r « ` DEPUTY AUDITOR-CONTROLLER CONTRAC'T'OR