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HomeMy WebLinkAboutMINUTES - 12162003 - C74-C80 TO; BOARD OF SUPERVISORS FROM: Will=iam Walker, M.D. , Health Services Director Contra By: Ginger 'Marieiro, Contracts .Administrator Costa DATE: December 2, 2003 County SUBJECT: -- Approval of Contract Amendment Agreement #24-681-59 (3) with Concord Royale �!'# r SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION X9119=2 T; QN(S Approve and authorize the Health Services Director, or his designee (Donna Wigand) , to execute on behalf of the County, Contract Amendment Agreement ##24-681-59 (3) with Concord Royale, corporation, effective December 1, 2003, to amend Contract #24-681-59 (2) to increase the total. Contract Payment Limit by $11, 000 from $34, 800 to a new total payment limit of $45, 800 . PISS T�.oINF : This Contract is 1001 Mental Health Realignment funded. This Contract meets the social needs of the County' s population in that it provides augmentation of roam and board, and twenty-four hour emergency residential care and supervision to eligible mentally disordered clients, who are specifically referred by the Dental Health Program Staff and who are served by County Mental Health Services . On June 17, 2003, the Board of Supervisors approved Contract #24-681-59 {2} with Concord Royale, to provide augmented board and care services for County-referred mentally disordered clients, for the period from July 1>., 2003 through June 30, 2004 . Approval of Contract Amendment Agreement #24-681-59 (3) will 'allow Contractor to provide services to additional County-referred mentally disturbed clients through June 30, 2004 . �- r CONTINUED ON AMCHMENT: SIG JIL eh NMU RECOMMENDATION OF COUNTY ADMINISTRATOR COMMENDATFON OF BOARD COMMITTEE' -APPROVE OTHER ACTION OF BOARD CK as d {_.. 11,e 77777f- APPROVED AS RECOMMENDED • = OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLE=RK OF THE BOARD OF SUPE=RVISORS AND COUNTY ADMINISTRATOR Contact Person: D nn w"g d S.w. (957-51.50) CC: Health Servt8&s be'P1 { or(trEfc1�' Auditor-Controller ° Risk Management BY ,� DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director Contra By: Ginger Marieiro, Contracts Administrator Costa DATE: December 2, 2003 liUUntY SUBJECT: -- Approval of Contract Amendment Agreement #26-305-11 with Vista Staffing Solutions SPECIFIC REQU€S TtS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION R1 COOMMM .T (S_) : Approve and authorize the Health Services Director, or his designee (Steve Tremain, M.R. ) to execute on behalf of the County, Contract #26-305-11 with Vista Staffing Solutions, a corporation, effective November 15, 2003, to amend Contract #26-305--1.0, to increase the total Contract Payment Limit by $300, 000 from $75, 000 to a new total payment limit of $375, 000 . FISCAL IXC: Funding for this contract is included in the Health Services Department Enterprise I budget . As appropriate, patients and/or third-party payors will be billed for services. On October 7, 2003, the Board of Supervisors approved Contract #26- 305-10 with Vista Staffing Solutions, for the period. from October 1., 2003 through September 30, 2004, to present locum tenens physicians to work as temporary employees to ensure appropriate medical staff coverage to the inpatient psychiatric unit at Contra Costa Regional Medical Center, and the County' s Main Retention Facility. At the time of negotiations, the payment limit was under estimated by both parties . The levels of utilization during the term of Contract #26-305-10 was actually higher than originally anticipated'. The Department is requesting approval of Contract Amendment Agreement #26-305-11 to allow the Contractor to provide additional temporary physician coverage services through September 30, 2004 . CONTINUED ON ATTACHMENT: YA SJ-GNAIURE: 'S��w—, --'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MMt EE _---APPROVE OTHER 5 NA UR :`,,,- ACTION OF BOARD f. ' APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT t���� ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE.SHOWN. f ATTESTED f 'j,y. 4 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Personkj t eve Tremain (370-5122) CC: Health Services Dept. (Contracts) Auditor-Controller Disk Management BY . 't •'" DEPUTY Contractor - / TO: BOARD OF SUPERVISORS FROM*. William Walker, M.D., Health Services Director t l.{3IitI'a By: Jacqueline Pigg, Contracts Administrator Costa DATE: December 3, 2003 County SUBJECT: Approval of Contract Amendment Agreement 23-347-2 with Mercer Human Resource Consulting SPECIFIC REQUEST(S)OR RECOMMENDATION{S}&BACKGROUND AND JUSTIFICATION Approve and authorize the Health Services Director to execute on behalf of the County, Contract Amendment Agreement#23-347-2 with Mercer Human Resource Consulting, a corporation, effective December 1, 2003, to amend Contract#23-347 (as amended by Contract Amendment#23-347-1) to increase the Contract payment limit by $50,000, from $98,000 to a' new total of$148,000. UNCAL IMPACT: This Contact is funded by Contra Costa Health Plan member premiums. A / AS S F Q ENDA"TI N The Health Services Department and the Contra Costa Health Plan have an obligation to provide certain State contracts with professionally certified actuarial documents. In April, 2003, the County Administrator approved and the Purchasing Services Manager executed Contract#23-347 (as amended by Contract Amendment Agreement) with Mercer Human Resource Consulting for the period. from March 1, 2003 through February 29, 2004. Approval of Contract Amendment Agreement#23-347-2 will allow the Contractor to provide additional hours of actuarial services, through February 29, 2004. __4,:n--RECOMMENDATION OF COUNTY ADMINISTRATOR R40MMENDATION OF BOARD COMMITTEE --,,—APPROVE OTHER t r ACTION OF BOARD Oik' :r r APPROVED AS RECOMMENDED OTHER f I VOTE OF SUPERVISORS i� I HEREBY CERTIFY THAT THIS IS A TRUE T` UNANIMOUS (ABSENT---------) AND CORRECT COPY OF AN ACTON TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. rf { .p ATTESTED •� f�% F' {a "'yfei , JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: PatO dley (370-5007) CC: Health Services beet. (Contracts) Auditor-Controller R FtlSk Management BY DEPUTY Contractor s TO: BOARD OF SUPERVISORS 5 FROM: William Walker, M.D. , Health Services Director Contra By: Ginger Marieiro, Contracts Administrator Costa DATE: December 2, 2003 County SUBJECT: Approval of Cancellation Agreement #26-971-5 and Contract ##26-971 -6 with Ramon Berguer, M.D. • SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION 13E' tJNIMENDED ACT +OK Approve and authorize the Health Services Director, or his designee Jeff Smith, M.D. , to execute on behalf of the County as follows : 1 . Cancellation Agreement #26-971-5 with Ramon Berguer, (Specialty: General Surgery) , a self-employed individual, effective on the close of business on December 31, 2003; and 2 . Contract.•✓ #26-971-6 with Ramon Berguer M.D. , (Specialty: General Surgery) , a self-employed individual, for the period from January 1., 2004 through December 31, 2006, in an amount not to exceed $940, 000, for the provision of professional General Surgery services for patients at Centra. Costa Regional Medical Center. FISCAL IMPMT: This Contract is funded by Enterprise I Budget . Cost to the County depends upon utilization. As appropriate, patients and/or third party payors will be billed for services . " RGRQ=/12I:AS{7N(S) FQR RZ KCS=E3wTt3A3 IQR f_S) On August 13, 2002, the Board of Supervisors approved Contract #26-971-4 with Ramon Berguer, M.D. , to provide General Surgery services, including consultation, training, and medical and/or surgical procedures, for patients at Contra Costa Regional Medical Center, for the period from September>. 1, 2002 through August 31, 2405 . At the request of the Division, the Contractor has agreed to provide additional hours of General Surgery services, from part-time, to full-time. The Department and the Contractor have mutually agreed to renegotiate the Contract Payment Provisions and the term, to reflect the intent of the parties. Therefore, in accordance with Paragraph 3 . (Term) of the Contract, the Department and Contractor have agreed to a mutual cancellationof Contract ##26-971-4 . Approval of Cancellation Agreement #26-971-5 will accomplish this termination. Under Contract #26-971-6, Contractor will provide professional Genual Surgery services, including, consultation, training, and medical and/or surgical procedures, through December 31, 2006 . CONTINUED ON ATTACIJM T: YS/ SIGNATURF.: ith.,c "#�iECOhIMENL1ATlC?N OF C NTY ADMINISTRATOR R COMMENDATION OF BOARD COMMITTEE APPROVEOTHER �jJGNAJQ. E ACTION OF BOARD O APPROVED AS RECOMMENDED OTHER r VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE GATE SHOWN. ATTESTED-,F °. I ee=")± !f JOHN SWEETEN,CLERIC OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Jeff Smith, M.D. (370-5113) CC: Health Services Dept. (Contracts) Auditor-Controller Risk Management BDEPUTY Contractor TO: BOARD OF SUPERVISORS William Walker, M.D., Health Services Director FROM. Centra By: Ginger Marieiro, Contracts Administrator Costa DATE: December 3, 2003 County SUBJECT: .Correct October 28, 2003 Board Order C.85 for Retroactive Payment to -747 Cyracom International, Inc. SPECIFIC REQUESTJS}OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMM A Q : Correct the Board Order which was approved by the Board of Supervisors on October 28, 2003, (C.85) to ratify purchase of services with Cyracom International, for the period from September 1, 2002 through August 31, 2003, and to authorize the County Auditor-Controller to pay$75,047.11 outstanding balance for the provision of interpretation services for Contra Costa Health Plan members, instead of$53,216.11. FJNANCIAL IMPACT: Funded by Contra Costa Health Plan member premiums ASQ S FOR RECQNMEI S1 ACKG On September 17, 2002, the Board of Supervisors approved Contract 27-543 with Cyracom, International, Inc., for the period from September 1, 2002 through August 31, 2003, in an amount not to exceed $100,000, to provide aver-the-phone interpreter services. Services were requested and provided beyond the payment limit and by the end.of August 31, 2003, charges of$175,047.11 had been incurred, of which $100,000 had been paid and $75,047.11 remains outstanding. The Department is requesting that the amount due the Contractor be paid. This can be accomplished by the Board of Supervisors'ratifying the actions of the County employees in obtaining provision of outside nursing registry services of a value in excess of the contract payment limit. This will create a valid obligation on the part of the County retroactively authorizing all payments made by the Auditor- Controller up to now, and authorizing payment of the balance. r 0 ,--'RECOMMENDATION OF C NTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �e APPROVE OTHER SIG tArl .° , ACTION OF BOAR N s 'L, it •aQ APPROVED AS RECOMMENDED _ _ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ASSENT 'r'a-l-,«, AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Milt Camhi (313-6004) CC: Health Services Dept.(Contracts) Auditor-Controller � Risk Management BY s:�`' �_.� - DEPUTY Contractor , To: BOARD OF SUPERVISORS :: -' `: CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: DECEMBER 16, 2003 OUN SUBJECT: APPROVE THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGR E ENT WITH SINGERIFUKUSHIMA LANDSCAPE ARCHITECTS, INC. FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE IRON HORSE GREENSPACEIRESPITE AREA PARK, PLEASANT HILL FOR THE COMMUNITY DEVELOPMENT DEPARTMENT(WH930B) SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Third Amendment to the Consulting Services Agreement dated March 6, 2001 with Singer/Fukushima Landscape Architects, Inc., in the amount of $23,573, increasing the payment limit from $69,800 to $93,373 for the Iron Horse Greenspace/Respite Area Park, Pleasant Hill. 2. AUTHORIZE the Director of General Services, or designee, to execute the Third Amendment to the Consulting Services Agreement and to issue written authorizations for extra work, in addition to the authorization for the Third Amendment, provided that the cumulative total extra cost for all such authorizations shall not exceed $10,000. FINANCIAL IMPACT The project is funded by Redevelopment Agency and County Park DedicationFunds. BACKGROUND On March 6, 2001, the Director of General Services executed a Consulting Services Agreement with Singer/Fukushima Landscape Architects, Inc. to provide construction documents and specifications for the Iron Horse Greenspace/Respite Area Park in Pleasant Hill for the Community Development Department. The First and Second Amendments extended the completion date. The Third Amendment would expand the scope of services to cover construction administration services and increase the reimbursable limit from $800 to $2,568. Construction administration services will include responding to requests for information, attending site meetings, preparing change orders, evaluating monthly progress payment requests, providing construction inspection, reviewing for non-conformance and deficiencies, participating in final inspections, issuing punchlists, reviewing compliance and recommending acceptance of completion. -09#41 . ATTACHMENT: VES SIGNATURE: &&&8e1a:L -,'`RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE /APPROVE _ OTHER SIGNATURE(S): ACTION OF BOA DN % r 'gine_) APPROVED AS RECOMMENDED / OTHER VOTE OF SUPERVISORS f' UNANIMOUS{ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department t HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISO S ON THE DATE SHOWN. CPM File: 270-00011A.1.1 r , 270-0001fA.5 ATTESTED �r.ftt° ' Yf c fps !rvf ._ County Administrator's Office JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS County Counsel AND COUNTY ADMINISTRATOR Auditor Controller" 3 Public Works Department(via CPM) BY / '� 'DEPUTY SingerlFukushima Landscape Architects,Inc.(via CPM) r` H:1200012700001100P001034b.doc JCJb Page 1 of 1 M382(10188) File:270-0001/A.1.1 THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR IRON HORSE GREENSPACE/RESPITE AREA PARK,PLEASANT HILL FOR THE COMMUNITY DEVELOPMENT DEPARTMENT (WH93€tB) I. Effective Date and Part: Effective December 16,2003, Singer/Fukushima Landscape Architects,Inc.(herein called"Consultant"),a California Corporation,and the County of Contra Costa(herein called"County") a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On March 6,2001, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which covers construction documents and specifications for the Iron Horse Greenspace/Respite Area Park, Pleasant Hill. The Agreement has previously been amended as follows: Amendment I dated July 11, 2002 and Amendment 2 dated June 26,2003. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly,in accordance with the Consultant's letter proposal dated October 8,2003. 3. Amendments to A reement: A. In the Agreement,Section 1(c),change the Payment Limit from$69,800.00 to$93,373.00,an increase of$23,573.00. This change shall apply to charges from and after October 14,2003. B. In accordance with Section 14 of the Agreement provide the following: Increase the scope of service to cover construction administration services which will include responding to requests for information,attending site meetings,preparing change orders,evaluating monthly progress payment requests, providing construction inspection,reviewing for non- conformance and deficiencies, participating in final inspections, issuing punchlists, reviewing compliance and recommending acceptance of completion. C. In Appendix B,Paragraph F,increase the reimbursable limit from$800.00 to$2,568.00. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,stile proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: _ (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. ....................................................................................................................................................................I............................. +CERTIFICATE OF ACKNOWLEDGMENT State of California } } ss County of 1 On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By: Deputy JC:tb Attachment HA2000\2700t10i OOP001435a.doc Page I of I Jerry Casey,Associate Project Manager October 8, 2003 f Capital Project Management Division General Services Department, Contra Costa County 1220 Morello Avenue, Suite 100 Martinez California 94553 Dear Jerry, Per our conference call last week, I'm providing you with a proposal and fee for construction administration services. These services are based on the original proposal from March of 2001 and have been adjusted to the current project requirements. I've also included a fee from RBF to inspect the curb and gutter work along Del Hombre Lane. The following describes the services provided by SFE Landscape Architects to Contra Costa County for the Construction Administration on the iron Horse Corridor Greenspace Project. 1. Tasks Performed by SFE Landscape Architects a. Prepare RFI's b. Attend site meetings once every other week. c. Assist the County with review of change orders. urban design d. Evaluate monthly progress payment requests and recommend payments to IsndsCapa architecture Contractor based on value of work completed and contract compliance. e. Provide construction inspection once a week(every other week shall be same day assite meeting)during construction to monitor conformance of 5 Crow Canyon Ct rite 20o Contractor's work with the construction plans and specifications. San Ramon f .Report non-conformance and deficiencies to County CA 94583 g. Participate in final inspections,issue punchlists, review compliance and tei.925.552.4900 recommend acceptance by the County when appropriate. fax.825.552.4W3 2. Construction Administration and Inspection Schedule a. Project Time Schedule/Assumed The assumed contract period is 1313 working days (26 weeks) b. Estimated hours to perform Construction Administration Services - AssociateiProject Inspector Hourly Time Projection--During the 130 working day(26 week) general construction and landscaping period, the associate/project inspector shall average 3 hours per week on days that include job site meetings and 2 hours per week on alternate weeks. The Principal will attend 2 job site meetings/=-It;inspections or 3 site visits without meetings. - Associate/Project Inspector Hourly Time Projection in Office- During the 130 working day(26 weeks) general construction.and GENERAL SERVICES DEIOAR'f M soaping period, the associate/project inspector shat[ average CAPITAL PROJECTS 3 h urs per week,the principal shall average 1 holmper week, MANAGEMENT DIVISION' tCAA- 0C 14 2003 FILE.: 2-1 TOSS the Cad Operator shall average less than 1 hour per week and ' clerical will average 2 hours per week. c. Work Beyond Contract and Maintenance Period - In the event that work on the project exceeds the contract time of 130 working days, additional compensation for added inspection services may be necessary. - This work will be billed on a time and materials basis. Should the scope of work increase beyond the scope shown above, additional compensation for added services may be necessary. If you have any questions regarding the scope of work or fee,please feel free to call me at 925-552-49001. f�Best Wishes, � �..... Jessica MAssoci to SFE Landscape Architects urban design I a n d a c a p 9 architecture 5 Craw Canyon Ct. Suite 200 San Ramon CA 94583 tel.925.552.4900 fax.925.552.4903 -29 ------------------------------------------------- Request s Administration SFE S ng and Budget Spreadsheet Version 1: August 14,2003 Principal Associate CAD OpI Clerical $120/hr I $981hr $65/hr $40mr 1.Site Visit and Job Site Meeting Orin Every Two Weeks(13 max.) 39 2.Site Visit Once Every Two Weeks(13 max.) 26 3.RFI's,Change Orders,Submittal Reviews,Monthly Payment Reviews&Final Inspection 26 76 20 52 4.Principal Site visite(3 max.) 6 TOTAL HOURS 32 143 20 52 HOURLY RATE $120 $95 $65 $40 FEE SUBTOTAL PER BILLING CATEGORY $3,840 $13,585 $1,300 $2,080 $20,805 SFE REIMBURSABLE EXPENSES(8.5%) $1,768 RBF FEE FOR TASK A(per RBF Proposal previously sentH $1,000 EXTRA SERVICES TOTALI $23,573